EVERLEIGH PARISH COUNCIL

Annual Parish Council Meeting

Dear Sir/Madam

I hereby give you notice that the Annual Parish Council Meeting of the above named Parish Council will be held in Collingbourne Ducis Village Hall at 7.00pm on Tuesday 12^th May 2026.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at parishclerk@everleigh.org at least 48 hours before the meeting.   Moreover, it would be appreciated if attendees could notify the Clerk of their attendance to parishclerk@everleigh.org  at least 48 hours before the meeting.

Dated this 5^th May 2026.

Signed:  Ms Hazel Boulton, Parish Clerk

Agenda

1. Election of Officers.
   1.  Election of Chair and signing of Declaration of Acceptance of Office.

 1.2  Election of Vice-Chair.

• Record any Apologies for Absence.

• Declaration of Interest in Items on the Agenda and Granting of Dispensations To receive any

         Declarations of Interest on any agenda item to be discussed and to consider dispensation requests.

• Co-option.  Consider applications received.

• Allocation of Appointments.

5.1       Planning Committee

            5.1.1       Members.

            5.1.2       Chair.

5.2       Property Committee

            5.2.1       Members.

            5.2.2       Chair.

5.3       Representative to Tidworth Area Board.

5.4       Representative to The Courier magazine.

5.5       Grass cutting of Playground.

5.6       Data Controller.

5.7       Assistant Data Controller

5.8       Defibrillator Representative.

5.9        Highways & Streetscene Representative.

5.10      Police Liaison Representative.

5.11      IT Sub Committee

5.12      Village Emergency Plan

5.13      Village Street Map

• Minutes of Previous Meetings.  To confirm and signthe minutes of the Parish Council Meeting held

      on 10^th March 2026.

• Matters Arising from Previous Meetings.  To consider matters arising.

• General Public.  To take Questions.

• Correspondence.

1.  Forecast of Events.  To review the Forecast of Events 2026. Lead: Cllr Bottomley.

1.   Planning:  To consider Planning Applications as received from Wiltshire Council.

             11.1  PL/2025/09030 Lower House Farm, Everleigh, SN8 3EU – Full Planning Permission for   

                       conversion and extension of barns (part retrospective) to form a detached dwelling house and

                       creation of a domestic curtilage. To receive update.  Lead:  Cllr Bottomley.

             11.2  PL/2026/02410 The Coach House, Everleigh, SN8 3 EY – Planning Application for consent

                       under Tree Preservation Orders to fell 14 Ash trees and reduce all hedges to 8 feet. To receive

                       update.  Lead: Cllr Bottomley.

  12.     Property. To receive reports/updates:

            12.1   Grass Cutting. To receive update.    Lead: Cllr K Wheeler-Mallows.

            12.2   Play Area & Playground Work Party Sat 18 Apr.. To receive update.  Lead: Cllrs Earle &

                      Bottomley

            12.3   Street Scene.

                      12.3.1  A342/Marlborough Rd. To receive update.   Lead: Cllr K Wheeler-Mallows.

                      12.3.2  Everleigh Street Map. To receive update.   Lead: Cllrs Martin & Bottomley.

13.     Finance.  Items 13.1 to 13.9.  Lead:  Clerk

13.1     To receive Current Liquidity statement and Bank Reconciliation.

13.2     To receive Internal Auditor’s Report and review internal audit for FY 2025-26.

13.3     To consider and approve of the Annual Governance Statement for FY 2025-26.

13.4     To consider and approve Accounting Statements for FY 2025-26.

13.5     To approve the certification of exemption from a Limited Assurance Review for FY 2025-26.

13.6     To confirm the period for the exercise of public rights as 3^rd June to 14^th July 2026.

13.7     To appoint Internal Auditor for FY 2026-27.

13.8      To authorise payments issued since last meeting.

13.8.1  

WALC             Annual Subscriptions                £94.50              £15.75  VAT

AEDonate         FA Defibrilator                         £778.80            £129.80 VAT

Boulton            4/4 25/26 Clerk Salary              £511.91

Wessex Print    Street Map                                £127.14            £21.19  VAT

Lloyds Bank     Charges                                    £4.25

Collingbourne   Hall hire March/May                £24.00

Hightrees         Domain Name 1 yr sub              £42.00              £7.00    VAT

MOD               Playground Rent 2026               £45.00

B&M Retail      Compost – planters                   £45.00              £7.50    VAT

Ravens             Plants – planters                        £43.91              £7.32    VAT

TG Jones          Stationery                                 £36.29              £6.05    VAT

13.9.    To note payments received

                         13.9.1

                        WCC                Precept                                     £4453.46

                        HMRC             VAT                                        £418.40  

1. To review Risk Assessment.  Lead:  Clerk.
   1.   To review Standing Orders.  Lead:  Cllr Bottomley
   1.   To review Financial Regulations.  Lead:  Cllr Bottomley.
   1.   Fixed Assets Audit & Insurance.  Outcome of Review.  Lead: Cllr Earle & Clerk.
   1.   Everleigh Enhancement.  To receive update.      Lead:  Cllr Bottomley.
   1.   Parish Council IT Situation.  To receive update and review Parish Council IT Policy and

   Social Media Policy.   Lead:  IT Sub Committee.

14.  Village Events.

       14.1   Everleigh Village Walk Sat 6 Jun.   To receive update.  Lead: Cllr Evans & Bottomley

       14.2   Everleigh Summer Party Sat 18 Jul.  To receive update.  Lead: Cllr Bottomley.

15.   Highways and Footpaths.

15.1   Right of Way 15.  To receive update.  Lead: Cllr Bottomley.

16.   Village Emergency Plan 2026.  To receive update.  Lead: Cllr Bottomley.

17.   Date of Future Meetings. Confirm the date of next meeting as 7.00 pm on Tuesday 7^th July 2026.