Category Archives: Everleigh Parish Council Documents

Everleigh Parish Council Documents

Everleigh parish Council – Minutes from Meeting 29th oct 2019

EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held
at Collingbourne Ducis School on 29 October 2019

Chairman: Cllr D Bottomley

Present: Cllr K Wheeler-Mallows, Cllr A Earle, Cllr J Jones and Cllr E Hudson.
In Attendance: Mr P Gill (Parish Clerk), Wilts Cllr I Blair-Pilling and Mr P Evans (potential co-optee.)

Continue reading Everleigh parish Council – Minutes from Meeting 29th oct 2019

Everleigh Parish Council – Minutes 3rd September 2019

EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held
at Collingbourne Ducis School on 3 September 2019

Chairman: Cllr D Bottomley

Present: Cllr K Wheeler-Mallows, Cllr A Earle, Cllr J Jones and Cllr E Hudson.
In Attendance: Mr P Gill (Parish Clerk); Wilts Cllr I Blair-Pilling

1. Apologies.

2. Disclosure of Interest. None declared.

3. Minutes of the Previous Meeting. The minutes of the Meeting of the Parish Council held on 8 July 2019 were signed by the Chairman as a true record.

4. Matters Arising.
4.1 Item. None that do not appear on the agenda.

5. Co-Option. No applications received.

6. General Public. No questions asked.

7. Wilts Constabulary. There were only two reported relevant serials:
7.1. VEHICLE OFFENCES.
7.1.1. 24.08.2019 – A342 EVERLEIGH – Unknown suspects have smashed the driver’s side window of the IP’s vehicle. They have then gone on to steal his wallet from the driver’s side door.
7.1.2. 27.08.2019 – EVERLEIGH – Unknown suspect has removed and made off with the magnetic emergency lights TVO £500 off the IP’s car whilst it has been parked in a public place.

8. County Councillor. Wilts Cllr Blair-Piling reported that in general activity had been fairly quiet across the area. However, he has been out to look at the flooding issues in Lower Everleigh. He also reported that some signage in the village was to be replaced and Cllrs agreed that Cllr Wheeler- Mallows should follow this up with a view to reporting all of the signs that need replacing.
Action: Cllr Wheeler- Mallows.

There then followed a discussion of the speed limits for the A342 and Marlborough Road and the previously circulated letter from Wilts Cllr M Connolly which outlined the key findings of the Wilts Council & Atkins report and subsequent meetings on the speed limits. The situation now is that Wilts Council has decided to retain the 50 MPH speed limit on the A342 and has proposed that the southern section of Marlborough Road, from its junction with the A342 to a point north of Coombe Cottages be reduced to 40 MPH and that there should be a small extension of the 50 MPH speed limit to incorporate the KK Tank Crossing. The letter also indicated that the changes would cost in circa £5K and that the Parish Council would be expected to pay 25% of the cost. The Chairman thanked Wilts Cllr Blair-Pilling for his input and noted that the Cllrs will discuss the way ahead at agenda item 14.

9. Planning. To consider applications as received from Wilts Council.
9.1. None received.

10. Property.
10.1. Grass Cutting. Contract. Cllr Wheeler-Mallows reported that the contract continues to run well and he will continue to liaise with the contractor regarding future cut dates.
Action: Cllr Wheeler-Mallows.
10.2. Play Area. Cllr Wheeler-Mallows reported that in general the play area is in good order and that the annual safety inspection was due this month. Moreover he intended to
lay some Impact Absorbing Surfacing around the Climbing Bars, together with Cllr Earle.
Action: Cllr Wheeler-Mallows & Cllr Earle.

10.3. Streetscene Minor Works. Cllr Wheeler-Mallows reported that the Parish Steward continues his good work. Action: Cllr Wheeler-Mallows.

10.4. Defibrillator. Cllr Hudson reported that operational capability of the Defibrillator remains suspect. After discussion Cllrs RESOLVED to continue monitoring and to report back at the next meeting.
Action: Cllrs Hudson & Earle.

10.5. ISO Container. Cllr Hudson reported that the ISO container had been damaged possibly as a result of an attempted break in. After discussion Cllrs RESOLVED that Cllr Wheeler-Mallows was to report the damage to the police as a possible attempted break in and to purchase another padlock at a cost not to exceed £20.00. Action: Cllr Wheeler-Mallows

11. Finance.
11.1. The Clerk presented a bank reconciliation and current liquidity statement as follows:
11.1.1. Balance at Lloyds TSB CA (statement 1 Aug 19) £6690.57
11.1.2. Reconciled Balance as at 2 Sep 19 £5649.85
Members noted the statements but had no comment at this time.

11.2. Authorise cheques for payment and those issued since last meeting
11.2.1. 652 Ab-Fab Loos ( Summer Party 10 Jul 19) £108.00 (VAT £18.00)
11.2.2. 653 Community 1st (Insurance 15 Jul 19) £294.22
11.2.3. 654 Wilts Council (Speeding Review 15 Jul 19) £625.00
11.2.4. 655 J Jones (Summer Party Prizes 13 Jul 19) £24.03 (VAT £4.01)
11.2.5. 656 (The Courier – Flyer Printing 29 Jul 19) £2.27
11.2.6. 657 P Gill (Clerk’s Salary & Expenses Jul-Sep 19) £311.62
11.2.7. 658 HMRC (Clerk’s PAYE Jul-Sep 19) £ 77.80
11.2.8. 659 K Wheeler-Mallows Coconuts 11 Jul 19) £14.00
11.2.9. 660 A Earle ( Defibrillator Cover 8 May 18) £74.64
Cllrs RESOLVED to authorise the cheques.

11.3. Note payments received.
11.3.1. £Nil.

11.4. Financial Regulations. Having considered a previously circulated draft of the Financial Regulation Cllrs RESOLVED to adopt the regulations as drafted. Action Clerk

11.5. Internet Banking. Having considered moving to internet banking Cllrs RESOLVED not to move to internet banking but to authorise payment by BACA or CHAPS IAW with Sect 6.9 of the latest Council Financial Regulations. Action: Clerk

12. Correspondence. None that had not been circulated.

13. Village Events.
13.1. Summer Party Sat 13 Jul 19. Cllr Bottomley reported that for various reasons the turnout had been disappointing but it had been enjoyed by those who attended. Cllrs then discussed the viability of hold a summer party in 2020 and decided to defer a decision until next year.
Action: Cllr Bottomley

13.2. Harvest Festival Sat 5 Oct 19. Cllr Bottomley reported that although this was not a Council led event all was in hand. Cllrs then considered three options for a flyer presented by Cllr Hudson and chose option 2. Cllr Hudson agreed to get the flyer printed and distribute. Action Cllr Hudson.

13.3. Carol Service Sat 7 Dec 19. Cllr Bottomley reported that most of the planning had been completed less some minor detail and a budget of £120.00 was confirmed.
Action: Cllrs Bottomley & Hudson

13.4. Bonfire Night. Cllr Hudson confirmed that the notification of cancellation of the Bonfire Night had been completed as previously agreed. Item closed.

14. A342 & Marlborough Road Speed Limits. Cllr Bottomley summarised the situation to date and the salient points arising from the discussion with Wilts Cllr Blair- Pilling at item 8. Cllrs reluctantly accepted the Wilts Council’s decision to retain the 50 MPH speed limit on the A342 and supported the proposal to reduce the southern section of Marlborough Road speed limit to 40 MPH and the extension of the 50 MPH speed limit to the KK tank crossing; however the funding is an issue as the Council’s 25% (£1250.00) share of the implementation cost equates to just over 33% of the Precept. After discussion Cllrs RESOLVED to accept Wilts Council’s decision to retain the 50 MPH speed limit on the A342 and to support the proposal to reduce the southern section of Marlborough Road speed limit to 40 MPH and the extension of the 50 MPH speed limit and to fund up to £800.00 (from in year budget savings) with the balance being sought from elsewhere and that the Chairman was to inform the residents of Marlborough Road of the Wilts Council’s decision and of the Parish Council’s need to find further funding. Action: Cllr Bottomley.

15. Rights of Way. Cllr Bottomley reported that the situation has not changed and that he would continue to attend future meetings; however there is no further action at this time. He also issued a leaflet showing four circular cycling routes in the Vale of Pewsey. Action: Cllr Bottomley.

16. Emergency Plan. Having considered the previously circulated revised draft of the Everleigh Village Emergency Plan (EVEP) Cllrs RESOLVED to endorse the EVEP with some minor amendments and directed Cllr Wheeler-Mallows to circulate a final version to the other Cllrs for comment prior to printing and distribution of Annex A to the EVEP to the villagers and posting on the village website. Action: Cllr Wheeler-Mallows.

17. Date of Next Meeting: The date of the next meeting was confirmed as Tuesday 29 October 2019 starting at 7.00pm in Collingbourne Ducis School.

The meeting closed at 8.30pm

Signed: Date:

Name: Chairman

Everleigh parish Council – Agenda 3rd September 2019

EVERLEIGH PARISH COUNCIL

Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held in Collingbourne Ducis School on Tuesday 3 September 2019 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 28th day of August 2019.

Signed: Philip Gill
Clerk

AGENDA

1. Apologies for Absence.

2. Declaration of Interest in Items on the Agenda. To Confirm that Members have registered their interests and to receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 9 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations.

3. Minutes of the previous meetings. To consider accuracy and signing.

4. Matters arising. For information only.

5. Co-Option. To consider applications as received.

6. General Public. To take Questions.

7. Wiltshire Constabulary. To receive report.

8. County Councillor. To receive report.

9. Planning. To consider Planning Applications as received from Wiltshire Council
9.1 .

10. Property. To receive a report and consider any necessary action.
10.1 Grass Cutting. Contract. To consider contract for cutting season 2019 Lead: Cllr Wheeler-Mallows
10.2 Play Area. To receive up date. Lead: Cllr Wheeler-Mallows
10.3 Streetscene. To receive update. Lead: Cllr Wheeler-Mallows.
10.4 Defibrillator. To receive update. Lead: Cllr Hudson.

11 Finance.
11.1 To receive Current Liquidity statement and bank reconciliation.
11.2 To authorise those cheques issued since last meeting and for payment.
11.2.1 652 Ab-Fab Loos ( Summer Party 10 Jul 19) £108.00 (VAT £18.00)
11.2.2 653 Community 1st (Insurance 15 Jul 19) £294.22
11.2.3 654 Wilts Council (Speeding Review 15 Jul 19) £625.00
11.2.4 655 J Jones (Summer Party Prizes 13 Jul 19) £24.03 (VAT £4.01)
11.2.5 656 (The Courier – Flyer Printing 29 Jul 19) £2.27
11.2.6 657 P Gill (Clerk’s Salary & Expenses Jul-Sep 19) £311.62
11.2.7 658 HMRC (Clerk’s PAYE Jul-Sep 19) £ 77.80

11.3 To note major receipts since last meeting.
11.3.1 £TBC.

12 Correspondence. To consider correspondence not previously circulated.

13 Village Events.
13.1 Summer Party Sat 13 Jul 19. To receive post event report. Lead: Cllr Bottomley
13.2 Harvest Festival Sat 5 Oct 19. To receive update. Lead: Cllr Bottomley
13.3 Carol Service Sat 7 Dec 19. To receive update. Lead: Cllr Bottomley
13.4 Bonfire Night. Confirm notification of cancellation complete. Lead Cllr Hudson

14 A342 & Marlborough Road Speed Limit –Atkins Report. To receive a report of a meeting of the Tidworth CATG meeting held on 22 Jul 19. Lead Cllr Bottomley.

15 Right of Way. To receive an update on the “Paths for All” project. Lead Cllr Bottomley.

16 Emergency Plan. To consider the revised draft of the Everleigh Village Emergency Plan. Lead: Cllr Wheeler-Mallows

17 Date of future meetings. To confirm the date of the next meeting as Tuesday 29th October 2019 at 7pm in the Collingbourne Ducis School.

Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.

Everleigh Parish Council – Minutes of Meeting 8th July 2019

EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held
at Collingbourne Ducis School on 8 July 2019

Chairman: Cllr D Bottomley

Present: Cllr M Burton, Cllr K Wheeler-Mallows, Cllr J Jones and Cllr E Hudson.
In Attendance: Mr P Gill (Parish Clerk)

1. Apologies. Cllr A Earle, Wilts Cllr I Blair-Pilling & PCSO A Jones

2. Disclosure of Interest. None declared.

3. Minutes of the Previous Meeting. The minutes of the Annual Parish Council Meeting and the Annual Meeting of the Parish Council held on 7 May 2019 were signed by the Chairman as a true record.

4. Matters Arising.
4.1 Item. None that do not appear on the agenda.

5. General Public. No questions asked.

6. Wilts Constabulary. There was only one reported relevant serial:
23/06/2019 – Everleigh, Known suspect has thrown large rocks lying on the ground at a car, causing chips to the rear windscreen.

7. County Councillor. In the absence of Wilts Cllr Blair-Piling no report was offered.

8. Correspondence. Cllr M Burton had informed the Chairman that she was going to resign from the Council. The Chairman asked Cllr Burton to write to the Clerk to confirm her resignation in order that the Clerk can take the necessary action. The Chairman then thanked Cllr Burton for all of efforts during her time as a Councillor.
Action: Cllr Burton

9. Planning. To consider applications as received from Wilts Council.
9.1 None received.

10. Property.
10.1. Grass Cutting.
10.1.1. Contract. Cllr Wheeler-Mallows reported that the contract continues to run well and he will continue to liaise with the contractor regarding future cut dates.
Action: Cllr Wheeler-Mallows.
10.1.2. Other Areas. Having considered the contracting out of other areas Cllrs RESOLVED to maintain the status quo for the current financial year with a review to be conducted at the time of the setting g of the budget for financial year 20/21.
Action: Cllrs Hudson & Bottomley
10.2. Play Area. Cllr Wheeler-Mallows reported that in general the play area is in good order.
10.3. Streetscene Minor Works. Cllr Wheeler-Mallows reported that the Parish Steward had carried out a number of routine tasks including the clearing of footpaths and gullies. He also agreed to request that Wilts Council give Chicks Lane a second cut as it is becoming a safety hazard. Action: Cllr Wheeler-Mallows

10.4. Defibrillator. Cllr Hudson reported that the South West Ambulance Service (SWAS) has registered the village defibrillator on their Defibrillator Accreditation Scheme.  Now that it is registered officially we must ensure it is working correctly every month and complete a very simple online form. If at anytime we discover it is not working or has been used and we need to replace the pads we must notify SWAS immediately so they can remove it from their available list.  Cllr Hudson agreed to draw up a Monthly Routine Checks Schedule and to circulate it to Cllrs. Two further points emerged in discussion:
• Bore holes may be required for cooling the defibrillator cabinet. Action: Cllr Wheeler-Mallows
• A demonstration of monthly checks is to take place. Action: Cllr Hudson

The Chairman thanked Cllr Hudson for her work on this item.
11. Finance.

11.1. The Clerk presented a bank reconciliation and current liquidity statement as follows:
11.1.1. Balance at Lloyds TSB CA (statement 31 May 19) £7535.15
11.1.2. Reconciled Balance as at 8 Jul 19 £7092.79
Members noted the statements but had no comment at this time.

11.2. Authorise cheques for payment and those issued since last meeting
11.2.1. 648 D Bottomley (Lawn mower fuel 2 Jun 19) £31.94 (VAT £5.32)
11.2.2. 649 P Gill (Clerk’s Salary & Expenses Apr-Jun 19) £311.62
11.2.3. 650 HMRC (Clerk’s PAYE Apr-Jun 19) £ 77.80
11.2.4. 651 P Gill (Print Carts 8 Jul 19) £21.00 (VAT £3.50
Cllrs RESOLVED to authorise the cheques.
11.3. Note payments received.
11.3.1. £Nil.
11.4. Revision of All Risks Insurance Cover. Cllr Hudson briefed Cllrs on the detail of the review of the Council All risks Insurance Cover and the recommendations that she had circulated to the Cllrs prior to the meeting. Having considered the details of the review and the recommendations made by Cllr Hudson Cllrs RESOLVED by 3 to 2 to only have the 3 Picnic Benches and the 2 Marquees included in the all risks cover section of the insurance policy. Action: Clerk
The Chairman thanked Cllr Hudson for her work on this item.

12. Village Events.

12.1. Walk the Parish Boundary Sun 19 May 19. Cllr Wheeler-Mallows reported that the walk was a success, although it was only supported by 15 walkers. Cllrs agreed to do the walk again in 2021. Action: Cllr Wheeler- Mallows
The Chairman thanked Cllr Wheeler-Mallows for his efforts on this event.
12.2. Mid Summer Tea Party Sun 23 Jun 19. This non Parish Council event was well run by Robert & Elizabeth East. The event raised £475 for the Churches Conservation Trust.
12.3. Summer Party Sat 13 Jul 19. Cllr Bottomley tabled the Summer Party Checklist and Management Plan which after discussion Cllrs endorsed with minor changes.
Action: All Cllrs.
12.4. Bonfire & Fireworks Night Sat 2 Nov 19. Cllr Hudson had previously circulated a summary of the feedback from the consultation with the villagers on whether the event is to be run or not. Cllr Hudson reported that only 23 of 94 households had responded to the consultation with only 13 of the 23 asking for the event to continue. Cllrs then considered the feedback in some detail and the Cllrs RESOLVED not to conduct the event this year but to consider running it in 2020.

12.5. Cllrs further RESOLVED that Cllrs Hudson, Wheeler-Mallows and Jones should draft a letter to be given to the villagers explaining why the event is not to be run this year and that the Chairman should write to the Chairman of the Collingbourne Parish Councils. Action: Cllrs Bottomley, Hudson, Wheeler-Mallows and Jones.

13. A342 & Marlborough Road Speed Limits. Cllr Bottomley reported that he had met with Wilts Cllr Blair-Pilling and Wilts Council Highways Officer Gareth Rogers on Tue 25 Jun 19 to review the detail of Atkins report and its conclusion. The outcome of the meeting was inconclusive and as a result the Chairman will attend the next CATG Meeting on 29 July at which he will continue to press the case to have the speed limit on both roads reduced. It should be noted that the Council is not prepared to allocate any more funds to this project. Action: Cllr Bottomley

14. Rights of Way. Cllr Bottomley reported that he had attended a “Paths for All” project meeting the focus of which is now on promoting the use of RoW with a secondary aim of maintaining and clearing RoW within capability. Cllr Bottomley had informed the “Paths for All Meeting” that the Council had opened up RoW 13 and had walked the bounds of Everleigh Parish on Sunday 19 May. Cllr Bottomley is to continue attending future meetings; however there is no further action at this time. Action: Cllr Bottomley.

15. Date of Next Meeting: The date of the next meeting was confirmed as Tuesday 3 September starting at 7.00pm in Collingbourne Ducis School.

The meeting closed at 8.35pm

Signed: date:

Name: Chairman

Everleigh Parish Council Accounts for FY 18/19

Documents relating to Everleigh Parish Council Accounts

Everleigh Parish Council Agenda for 8th July 2019

EVERLEIGH PARISH COUNCIL

Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held in Collingbourne Ducis School on Monday 8 July 2019 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 2nd day of July 2019.

Signed: Philip Gill

Clerk

Continue reading Everleigh Parish Council Agenda for 8th July 2019

Minutes of the Annual Meeting of the Parish

EVERLEIGH PARISH COUNCIL

Minutes of the Annual meeting of the Parish
held at Collingbourne School on Tuesday 7th May 2019

Chairman: Cllr D Bottomley (Chair).

Present: Cllr K Wheeler-Mallows, Cllr M Burton, Cllr J Jones, Cllr E Hudson and Cllr A Earle

Apologies: PCSO J Akehurst, (Wiltshire Constabulary)

In Attendance: Mr P Gill (Clerk) and Wilts Cllr I Blair-Pilling (Wiltshire County Councillor)

Continue reading Minutes of the Annual Meeting of the Parish

Minutes of Meeting 7th May 2019

EVERLEIGH PARISH COUNCIL

Minutes of the Annual meeting of the Parish Council held

at Collingbourne Ducis School on Monday 7th May 2019

Chairman: Cllr D Bottomley

Present: Cllr K Wheeler-Mallows, Cllr J Jones, Cllr E Hudson, M Bourton,

Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk) and Wilts Cllr I Blair-Pilling

1. Election of Officers:

1.1. Chairman: There being no other nominations Cllr Bottomley was proposed.

Members RESOLVED to elect Cllr Bottomley as Chairman who then signed the Acceptance of Office.

1.2. Vice Chairman: There being no other nominations Cllr Wheeler-Mallows was proposed.

Continue reading Minutes of Meeting 7th May 2019

Everleigh Parish Council – Meeting Minutes 7th May 2019

EVERLEIGH PARISH COUNCIL

Minutes of the Annual meeting of the Parish Council held

at Collingbourne Ducis School on Monday 7th May 2019

Chairman: Cllr D Bottomley

Present: Cllr K Wheeler-Mallows, Cllr J Jones, Cllr E

Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk) and Wilts Cllr I Blair-Pilling

Continue reading Everleigh Parish Council – Meeting Minutes 7th May 2019