Category Archives: Everleigh Parish Council Documents

Everleigh Parish Council Documents

Wiltshire Council’s reaction to new national restrictions from 5 November

Wiltshire Council is here to support residents and businesses following the government’s announcement of a new four-week period of national restrictions to help curb the spread of COVID-19.

These additional restrictions come into force on Thursday 5 November until Wednesday 2 December 2020.

From Thursday 5 November 2020, new restrictions for Wiltshire will mean everyone must stay at home and may leave only for a limited set of reasons, including:

  • for education (schools, colleges and universities)
  • for work, if you cannot work from home
  • for exercise and recreation outdoors with your household, support bubble or on your own with one person from another household
  • for all medical reasons, appointments and to escape injury or harm
  • to shop for food and essentials
  • to provide care for vulnerable people

Terence Herbert, Chief Executive, Wiltshire Council, said: “I would like to thank our residents and businesses for their continued commitment in helping to curb the spread of the virus. Without these efforts, we would have seen even more cases in Wiltshire”.

“Whilst infection rates in Wiltshire remain lower than in many parts of the country, we have still experienced a rising number of positive cases in recent weeks. We anticipated Wiltshire would move into a higher alert level in the coming weeks and we have already put plans in place to continue protecting our residents”.

“Whilst this is undoubtedly a worrying time, I want to reassure residents that Wiltshire Council is here for them. We are here to provide support to all of our communities, particularly our most vulnerable residents. We will also ensure that support is available for our businesses. We are also working closely with schools as they return from half-term break. All schools are COVID-19  secure and it is important that young people in Wiltshire remain in school at this time”.

“We are awaiting further details from central government about support available to businesses and the full impact the restrictions will have on council services. As soon as this is available we will provide more information”.

“Our Wellbeing Hub remains open to anyone that needs additional support. Please call us on 0300 003 4576 , Monday to Friday from 9am to 5pm”.

“If we all continue to do the right thing and follow these measures, we can curb the spread of the virus and help protect ourselves and our loved ones too.”

To help stop the spread of COVID-19:

  • work from home if you can
  • limit contact with other people
  • wash your hands regularly with soap and water for at least 20 seconds
  • do not leave home if you or anyone in your household has symptoms
  • wear a face covering in indoor settings where social distancing may be difficult, and where you meet people you do not normally meeting
  • anyone who has symptoms should book a test and not leave home for at least 10 days. Those living in households should self-isolate for 14 days if they or any members of the household receive a positive test

you can book a test by calling 119 or visit

The council is hosting a live public COVID-19 update on Tuesday 3 November at 5pm. During the online broadcast Terence Herbert , Chief Executive will be joined by the Wiltshire Council Leader, Philip Whitehead and the Director of Public Health for Wiltshire, Kate Blackburn.  You can  use this link to access the webinar on Tuesday 3 November.

Ends.

Notes to editors:

For more information contactcommunications@wiltshire.gov.uk

For political comment:

Conservatives: Philip Whitehead Philip.whitehead@wiltshire.gov.uk

Liberal Democrats: Ian Thorn ian.thorn@wiltshire.gov.uk

Labour: Ricky Rogers ricky.rogers@wiltshire.gov.uk

Independent: Ernie Clark ernie.clark@wiltshire.gov.uk

Everleigh Parish Council – Agenda 27th October 2020

EVERLEIGH PARISH COUNCIL

Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held remotely (VIA ZOOM) on 27th October 2020 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder. Councillors should join the meeting at least 5 minutes before the meeting is due to start.

Continue reading Everleigh Parish Council – Agenda 27th October 2020

Area Board Boundary Review

The attached Wilts Council Briefing Note 20-30 outlines the Area Board Boundary Review which proposes changes to the organisation and structure of local government and Area Boards across the county, to take effect from May next year.

The Briefing Note contains links to a report with recommendations and to an online survey, for which responses are requested by 31st October 2020.  Also attached is a summary of the proposals as they affect Everleigh.

Everleigh parishioners are encouraged to respond to the online survey.

DENIS BOTTOMLEY

Chairman, Everleigh Parish Council

Everleigh – Proposed Speed Limit Change

THE COUNTY OF WILTSHIRE (C53 PEWSEY ROAD, EVERLEIGH) (40MPH SPEED LIMIT) ORDER 2020

2.  THE COUNTY OF WILTSHIRE (VARIOUS ROADS, EVERLEIGH AND COLLINGBOURNE KINGSTON) (50MPH SPEED LIMIT) ORDER 2020

Please find attached a copy of a proposed Traffic Regulation Orders forwarded to you for consultation.

This proposal will be advertised in the Gazette and Herald on 24th September 2020 and the consultation period ends on 19th October 2020.

Comments on this proposal, quoting reference LJB/TRO/EVER40 may be made by:

               Email to trafficorders@wiltshire.gov.uk

               or

               In writing to:

                                             TRO Team

                                             Highways & Transport

                                             Sustainable Transport Group

                                             County Hall

                                             Bythesea Road

                                             TROWBRIDGE

                                             Wiltshire  BA14 8JN

Documents for download/review

Everleigh Parish Council – Meeting Minutes 8th September 2020

EVERLEIGH PARISH COUNCIL

 MINUTES OF PARISH COUNCIL MEETING HELD REMOTELY (via Zoom) on TUESDAY 8 SEPTEMBER 2020

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr P Evans, and Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk), Wilts Cllr I Blair-Pilling and one Member of the Public.

1.         Explanation.  The Chairman explained that on 4th April 2020 the Government introduced The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which allows local councils to meet remotely.  These regulations apply to meetings held before 7th May 2021. A copy of the Regulations is available from the Clerk. The Chairman also highlighted that an Everleigh Parish Council protocol for the conduct of remote meetings was issued on 1st May 2020 and summarized the key points from this protocol.

2.         Apologies:       None

3.         Disclosure of Interest.  None declared.

4.         Co-option.  No applications received.  The Chairman then briefed Cllrs on the situation regarding manning and recruiting of councillors.

5.         Minutes of the Parish Council Meeting held on 22 June 2020. 

5.1       Previous Minutes.        The minutes of the Parish Council Meeting held on 22 June 2020 were agreed and Cllrs RESOLVED that the minutes were to be signed, after the meeting, by the Chairman as a true record.

5.2       Matters Arising.

Item 5.2.1 Green Infrastructure and Open Spaces Collaboration and Household Surveys. Cllr Bottomley reported that he had completed the Collaboration survey which the Clerk forwarded to Wilts Council.  Wilts Cllr Blair-Pilling reported upgrading of the Broadband for Lower Everleigh was going to happen and that the build was to take place in October with the opening to happen in due course.  Cllr Wheeler-Mallows agreed to monitor the implementation of this project.        Action.  Cllr Wheeler-Mallows.

Item.    5.22.  SSEN Customer & Community Advisor.  Cllr Bottomley reported that he had advertised SSEN capability in his latest article for the Courier.  Item Closed.

Item 9Correspondence.  Cllr Bottomley reported that he had responded to the NALC New Code of Conduct Consultation in line with what Cllrs had agreed i.e. that the revised model is comprehensive with the same 7 core principles and it captures the key standards, qualities and behaviour expected of local councillors.  Item Closed.

6.         General Public.  The Member of the Public asked a question regarding the non-delivery of the Courier to their address.   Cllr Earle agreed to get the address added to the delivery list.

                                                                                                            Action:  Cllr Earle.

7.         County Cllr Report.  Wilts Cllr Blair-Pilling reported the following: As back in July it is all moving rather quickly.  I appreciate that you are focussed more on local parish matters, that you receive all the Council Communications and you all watch the news.  He then touched on the following:

COVID in that, while Swindon has been a focus of concern and local outbreak management, Wiltshire has continued with low infection rates with only minor events such as Bakery in Devizes.  Our Public Health officers are working v closely with Swindon.

Organisation – Now in Recovery Phase in which Local Authorities take the lead, but able to revert to Response mode if necessary. Our Local Outbreak Management Plan was agreed on 23 July 2020. It is available online, dynamic and will be updated as national guidance or legislation changes.

Recent notable Council activity – Through August – Leisure Centres reopening in phases – by Centre, hours and activity – focus on gymnasium & swimming.  No cafes or creches. Need to book sessions.  Tidworth & Marlborough open 7 Sep. Amesbury and Durrington aiming for end of September. Libraries:  6 x main open for browse and computer use.  In next phase of openings Amesbury & Marlborough open 14 Sep with Click and Collect and bookable computer access.  Now focussed on mobile libraries and working with local volunteer leaders on how and when to reopen smaller libraries.

Implementing social distancing measures in towns to help pedestrians, cyclists and businesses and assisting schools’ preparations.

Evaluating the good practice and lessons on areas such as video-conferencing, alternative service delivery and how communities reacted so positively and co-operatively.

Finance – There are immediate and undoubtedly long lasting significant financial implications for Wiltshire’s economy, communities and residents as well as the Council itself. The government has promised that in the forthcoming Spending Review it will determine what support councils need to help them meet the pressures of income loss from council tax and business rates.

Legal and Governance – Gradually reintroducing face to face informal meetings, but not yet able to return to our principal formal public meetings in person (e.g. Council, Cabinet and Scrutiny, Planning)

Workforce – We have maintained government guidance on working at home and staff have been asked to remain working at home wherever possible to maintain their safety.  Gradually returning where necessary for function or personal well-being.

Parish Matters.

Precept – Be mindful that any increases in those eligible for Universal Credit brings a reduction in their liability for council taxes and hence reduces Wiltshire Council and Parish tax bases.  In effect for the same sum we divide among fewer payees.

8.         Police Report.  PCSO A Jones reported the following by email:

June.  12.06.2020 – Everleigh – Unknown suspect has cloned a credit card and purchased items.

August.  21.08.2020 – EVERLEIGH – X 2 unknown males on quad bikes have entered IP’s farm looking for hairs. Males have then threatened to return to the location.

9.         Correspondence.  None that has been otherwise previously circulated. Having considered a letter from the Navigation Group of the British Army Motorsports Association regarding an event to be held in the area of the Village, including The Street and Lower Everleigh, around 11.30pm – 00.30 am on Sat 26 Sep 20 Cllrs RESOLVED that notice was too short and it is a matter for the Group to deliver leaflets to affected persons and that the Chairman was to phone the event organiser to discuss the timing and impact of the event.     Action:  Cllr Bottomley.

            (Post Meeting Note.  The event organiser has agreed to exclude The Street by taking a route Netheravon Rd – Sewage Farm concrete track – dirt track to the Everleigh playground – byway to the South of Everleigh and also to avoid Lower Everleigh.)

10.       Planning. 

10.1 20/04931/FUL.  Single storey lean to extension to the rear of the house at 2 West View, Everleigh, Marlborough, Wiltshire, SN8 3EY.

10.2 20/06375/TPO.  Work to TPO Trees. Proposal: – T1 – Beech – crown raise, reduce by 6 ft and crown thin all over:  T2 – Cherry – reduce by 6 ft:  T3 – Thuja – fell at Blake House.

10.3 20/06355/FUL. Single storey side extension to provide boot room and covered porch at 6 West View. SN8 3EY.

Having previously considered the above applications Cllrs RESOLVED to not make any comment or objection.

11.       Property. 

11.1 Grass Cutting.  To yet confirm the total number of cuts so far undertaken, but anticipate one more at least.  Most recent one undertaken last week.  All according to anticipated and planned for cuts.  Ongoing.                    Action:  Cllr Wheeler-Mallows.

11.2    Play Area.  Remains closed, but COVID-19 restrictions and advice to be kept under review.  One problem of reported damage to eastern pedestrian gate after unauthorised entry by persons N/K.  Remedial action taken, gate now better secured by being screwed shut both top and bottom with timber braces.  Western gate secured by combination bicycle lock and chain.  Ongoing.                                             Action:  Cllr Wheeler-Mallows.

11.3   Streetscene Minor WorksLiaison continues.  Nothing untoward to report.  One positive result, in Lower Everleigh, where the turning circle was deteriorating on the eastern edge, and the road surface had collapsed.  Now fixed by Parish Steward by in-filling with road-stone (Hoggin/Type 1).  Junction A342/The Street road drain cleared blocked and pooled to middle of A342 under torrential rain.  Cleared by rodding by me.  Will report to Parish Steward.                                                              Action Cllr Wheeler-Mallows.

11.4   ISO Container.  Henry Waight would prefer to leave the ISO where it is, as it

sits over and protects the Waights’ new water storage tank.  Moreover, Cllr Wheeler-Mallows has ex Cllr Hudson’s ISO keys.                                Item closed.

11.5 Salt Bins Audit.  Return submitted to Wilts Council.  Although the Council has a reserve it is impossible to judge what the requirement might turn out to be;  however it is anticipated the current level of reserve should suffice. Cllr Wheeler- Mallows agreed to monitor the stock levels through the winter.              Action:  Cllr Wheeler-Mallows

12.        Finance.

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

12.1.1   Balance at Lloyds CA (statement date 1 Aug 20) £6412.24

12.1.2   Reconciled Balance as at 7 Sep 20 £5989.34

Members noted the statements but had no comment at this time.

12.2      Cllrs had previously received and noted Internal Auditor’s Report and review effectiveness of internal audit.        

12.3      To authorise cheques for payment and those cheques issued since last meeting.

            12.3.1 676 A Earle (Mulch for Roses 15 May 20) £50.00 (VAT £8.33)

12.3.2 677 P Gill (Half Printer Costs 3 Aug 20) £27.48 (VAT£ 4.58)

12.3.3 679 P Gill (Lever Arch Folders) 15 Aug 20) £ 6.00 (VAT £ 1.00)

            12.3.4 680 P Gill (Clerk’s Salary & Expense 15 Aug 20) £311.62

12.3.5 681 HMRC (Clerk’s PAYE 15 Aug 20) £77.80    

                        Members noted the payments.

12.4      Note receipts.

12.1      Nil.

13.      Village Events.

13.1 Harvest festival Sat 10 Oct 20.  Cllrs noted the cancellation of this event.

13.2 Litter Pick Sat 24 Oct 20.  Cllr Bottomley reported that although this Litter Pick would follow the format of previous Litter Picks it would be adjusted to take into account COVID-19 restrictions.                                                                   Action:  Cllr Bottomley.

13.3 Carol Service Sat 5 Dec 20.  Support to the event to be considered at next meeting in light of the then current COVID-19 restrictions.                        Action:  Cllr Bottomley

14.       Marlborough Road Speed Limit.  Cllr Bottomley reported that he had received an email from a Wilts Council Highways Officer informing him that the implementation of Everleigh PC’s proposal of a reduction of the speed limit from 50 to 40mph on Marlborough Road is high on the list to progress.  The Officer was hopeful therefore that the Traffic Order Consultation should take place in October and that there is a good chance that implementation can completed within the current financial year.                                                                                Action: Cllr Bottomley.

15.       ROW.  The Parish Boundary Walk leaflets have now been finalised and are ready for distribution within Everleigh and other local Villages.  The Chairman thanked Cllr Evans for his input into the production of the leaflets.                                                       Action:  Cllr Bottomley.

16.   Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 27 October 2020.

Meeting closed at 7.55pm

Signed:                                                                                     date:

Name:

Chairman

Everleigh Parish Council – 22nd June 2020 Minutes

EVERLEIGH PARISH COUNCIL

 MINUTES OF PARISH COUNCIL MEETING HELD REMOTELY (via Zoom) on MONDAY 22 JUNE 2020

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr J Jones, Cllr E Hudson, Cllr P Evans

                        and Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk) and Wilts Cllr I Blair-Pilling

1.         Explanation.  The Chairman explained that on 4th April 2020 the Government introduced The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which allows local councils to meet remotely.  These regulations apply to meetings held before 7th May 2021. In order to meet the regulations, the following conditions must be satisfied. Members in remote attendance must be able: to hear, and where practicable see, and be so heard and, where practicable, be seen by, the other members in attendance, to hear, and where practicable see, and be so heard and, where practicable, be seen by, any members of the public entitled to attend the meeting in order to exercise a right to speak at the meeting, and to be so heard and, where practicable, be seen by any other members of the public attending the meeting.  He then explained the protocol for the meeting as follows:

The way of the public accessing the meeting was explained on the published agenda and that the same standards of behaviour are applied to this meeting as to physical meetings.

Those in attendance are asked to physically raise their hands when they wish to speak and to switch to mute when finished speaking.

The usual public participation session will take place including those written questions that have been submitted to the Clerk up to 48 hours before the meeting commenced.  Members of the public are reminded that the Council cannot make any decisions on matters that do not appear on the agenda.  If members of the public have questions about matters not on the agenda, they are requested to contact the Council outside of the meeting.  The meeting host may remove anyone from the meeting who is being intentionally disruptive, using offensive language or incessantly interrupting the meeting proceedings.

2.         Apologies:       None

3.         Disclosure of Interest.  None declared.

4.         Co-option.  No applications received.

5.         Minutes of the Parish Council Meeting held on 2nd March 2020. 

5.1       Previous Minutes.  Having reviewed the minutes of the Parish Council Meeting held on 2nd March 2020 Cllrs RESOLVED that minutes were a true record of the meeting and authorised the Chairman to sign the minutes. Action: Chairman & Clerk.

5.2       Matters Arising.

5.2.1 6.1 Green Infrastructure and Open Spaces Collaboration and Household Surveys. Cllr Bottomley reported that he had completed the Collaboration survey which the Clerk forwarded to Wilts Council.  A copy of the Household Survey was placed on the Village Website for householders to complete and return.  Wilts Cllr Blair-Pilling asked for a copy of the comments relating to Broadband issues which Cllrs Hudson & Wheeler-Mallows agreed to provide to him. Action: Cllrs Hudson and Wheeler-Mallows.

5.2.2 6.2 SSEN Customer & Community Advisor.   Cllr Bottomley reported that he and Cllr Wheeler-Mallows had attended a Collingbourne Ducis PC meeting on 5th March 2020 which was briefed by the SSEN advisor. The advisor explained her role and the assistance that SSEN could provide in the event of a major disruption to the electricity supply to the public in general and vulnerable people in particular.  The advisor encouraged vulnerable people to register with SSEN via its website or by completing a registration form.  Cllr Bottomley will advertise this capability in his next article for the Courier.                                       Action:  Cllr Bottomley.

5.2.3 Workplace Pensions.  Cllr Hudson reported on an action from the 6 Jan 2020 PC meeting in that she had run a new eligibility assessment to check if there are any eligible staff and made a re-declaration in May.  The next check is due in May 2023.            

6.         General Public.  No questions asked.

7.         County Cllr Report.  Wilts Cllr Blair-Pilling reported the following:

COVID 19 Matters.  ‘R’ factor in SW.  Appears high, but influenced by Bristol and Weston Super Mare and is extra sensitive to changes as overall infection rate is substantially lower than other areas i.e. small local increase can have disproportionate effect on ‘R’.

Our Communities – Well done to all our communities for stepping up and looking after those in need among us.  Each community has approached it differently.  Our Community Engagement Manager (Richard Rogers) has been helping to develop a GIS based index of all the community support available across the Authority and assures me that all of our patch is covered, and continues to update it.  You can find everything you may want to know about what is happening and what help may be available in our Authority at http://wiltshire.gov.uk/public-health-coronavirus.

Workforce – The Council has hugely reconfigured its workforce to focus on the additional tasks while working from home. Nearly 5000 people working remotely.  Plans are in hand for some staff to return to work in hubs, but this will be a significantly reduced proportion (<50%).

Support to Businesses – The Council has redeployed staff to develop and operate systems to enact the various measures that Government and the Council have made available.  We have distributed £80+M worth of grants 6.5K businesses.  Now in process of calling for bids for £5M of discretionary grants aimed at those businesses who have not qualified so far on previous schemes.  Bidding closes tonight.  Fewer than anticipated applications, so allocations may be greater.

Finances – We are in a perfect storm of increasing requirements and costs and reducing income and savings caused by the COVID 19 crisis.  Dependent on a number of factors the gap is projected to be between £18M and £50M in this FY year. We have to understand what the financial deal between central and local government is and cut our cloth accordingly.  The Council is restructuring itself to focus on the workstreams associated with recovery: community resilience, health and well-being, economic sustainability, care safeguarding and education & partner organisations’ internal recovery plans.  Within this is a proposal to change soon to a single Chief Executive to provide greater focus. 

Decision making.  From the declaration of the major incident officers have operated under Wilts & Swindon LRF at required tempo and made decisions accordingly.  CEOs have submitted a COVID 19 Update and financial position report including of all decisions to Cabinet and this was accepted at full Council last week along with a revised Capital programme – essentially deferring some of capital spend to next year.  In the recovery phase (starting now) Wilts Council takes the lead separate from Swindon

Current issues:

HRCs –open from Monday 18 May. Initially physical queues with daily allocations split into 2 halves by post codes. Now using a web based booking system. Non IT users can book through customer services. Increasing range of items accepted, but need to check what and how, i.e. limitations on users.

Meetings – We are now reasonably well versed with how to run our democratic system remotely moving rapidly to Microsoft Teams. 

Schools – Decisions are with School leadership and parents.  Council doing all it can to assist. e.g. access distancing and risk assessment.

Safer places –– CATG staff focussed on plans and implementation to make high footfall locations and cycle routes safer, in terms of distancing and separation.

Also focussing on:

Overview and assurance of PPE etc

Care Home resilience, provide finance support, risk assess financial sustainability & assist with staffing and PPE

Local Outbreak Control Plan in support of national test, trace and contain service

Prep for future waves.

Parish Matters.   The flooding issue at Lower Everleigh is well understood. Wilts County Officer Mr D Everitt is content for the work to be done, the cost of which is estimated at £2K.  However, there are currently no funds available from CATG to finance this work.  Cllr Wheeler-Mallows asked for a design and if it would be possible for the residents of Lower Everleigh to carry out the work.  Wilts Cllr Blair-Pilling agreed to get answers to these questions.                                                                     Action: Wilts Cllr Blair-Pilling.

8.         Police Report.  PCSO A Jones reported the following recorded crimes by email

.           Criminal Damage.

25/05/2020 – Everleigh – Unknown male has damaged IP swimming pool.

Vehicle related crimes

31/05/2020 – Everleigh – Vehicle crashed into a tree, 5 x males exited the vehicle and made off into the woods. 

9.         Correspondence.  Having considered a previously circulated New Code of Conduct Consultation and comments made by Cllr Bottomley via email Cllrs RESOLVED to support Cllr Bottomley’s view that this revised model is comprehensive with the same 7 core principles and it captures the key standards, qualities and behaviour expected of local councillors.  However, he was to wait until 1st August before responding to the consultation in order to give Cllrs a further opportunity to make comment. 

Action:  Cllr Bottomley

.10.      Planning.  No applications received.   

11.       Property. 

11.1   Grass Cutting.  Cllr Wheeler-Mallows reported that J Bowen is up to date with                 the grass cutting contract and doing a good job of it.  He will continue to monitor the cutting.                                                                                 Action:  Cllr Wheeler-Mallows.

11.2    Play Area.  Cllr Wheeler-Mallows reported that the play area is in good order and that there were no areas of concern at this time. However, the equipment remains out of bounds due to COVID 19 transmission concerns.  Cllrs RESOLVED that Cllr Wheeler-Mallows was to monitor government advice with a view to bringing the equipment back into use as soon as it is safe to do so.                                      Action:  Cllr Wheeler-Mallows.

11.3   Streetscene Minor WorksCllr Wheeler-Mallows stated that there were no outstanding issues or works.  However due to an administrative error on the part of Wilts Council a road sweeper had turned up at Lower Everleigh without any prior notice and consequently a number of parked cards had to be swept round.      

Action Cllr Wheeler-Mallows.

11.4   ISO Container.    Cllr Wheeler-Mallows reported that the ISO Container had been moved but may need to be moved again which he will arrange with the Farmer. 

                                                                                    Action:  Cllr Wheeler-Mallows.

12.       Finance.

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

12.1.1   Balance at Lloyds CA (statement date 1 Jun 20) £6873.49

12.1.2   Reconciled Balance as at 22 Jun 20 £6462.24

Members noted the statements but had no comment at this time.

12.2    Having reviewed the effectiveness of the internal audit in line with the guidance set out in the “Practitioners’ Guide” and noted the subsequent report submitted by the Internal Auditor the Cllrs RESOLVED that the internal audit was effective and to note the Internal Auditor’s report and Page 4 of the Annual Governance and Accountability Return (AGAR) for FY 19/20.          The Chairman agreed to write to Mr Keith Cockerton to thank him for carrying out the duties of Internal Auditor.    Action:  Chairman

12.3   Having considered the AGAR Sect 1 – Annual Governance Statement for FY ended 31st March 2020 Cllrs RESOLVED to approve the statement and authorised the Chairman to sign it.         Action:  Chairman

12.4 Having considered the AGAR Sect 2 – Accounting Statements for the FY ended 31st March 2020 Cllrs RESOLVED to approve the Accounting Statements, authorised the Chairman to sign them and to congratulate the Clerk on his keeping of the accounts.

                                                                                                Action:  Chairman

12.5  Having considered the AGAR criteria to allow the Council to certify itself as exempt from a Limited Assurance Review and having noted the advice of the Internal Auditor .Cllrs RESOLVED to certify the Council as exempt from a Limited Assurance Review (Certificate of Exemption AGAR Part 2) which negates the need for the accounts to be sent to the External Auditor.                                                                    Action:  Clerk

12.6 Having reviewed the risk assessment and insurance levels for FY 20/21 and agreed the Risk Register Cllrs RESOLVED that the Risk Register was appropriate.

12.7   Having considered appointing an Internal Auditor for FY 20/21 Cllrs RESOLVED to appoint Mr Keith Cockerton.        Action:  Clerk

12.8   Authorise cheques for payment and those cheques issued since last meeting or presented for payment.

            12,8.1 D Bottomley (Lawn Mower Fuel 14 Mar 20) £28.01 (VAT £4.67)

            12.8.2 D Bottomley (Flyer Printing 25 Mar 20) £20.00

12.8.3 BACS WALC (Annual Subs 1 Apr 20) £81.02 (VAT £13.50)

12,8.4 BACS Community First (Insurance 1 Jun 20) £294.22

12,8.4 673 D Bottomley (Lawnmower Fuel 23 May 20) £21.83 (VAT £3.64)       12.9   12.9 Note payments Received

                 12.9.1  Precept – £3647.58

12.9.2  VAT Reclaim – £260.40

                        Members noted receipt of the payments.

12.10 Having considered the list of authorised Bank Signatories Members RESOLVED that Cllrs Bottomley, Hudson, Jones, and Wheeler-Mallows be the authorised Bank Signatories.

12.11 Having reviewed the current Standing Orders Members RESOLVED that the Standing Orders were appropriate.

12.12 Having reviewed the current Financial Regulations Members RESOLVED that the amended Financial Regulations were appropriate.

13.      Village Events.

13.1 Village Litter Pick.  Cllr Bottomley reported that the Litter Pick took place on Saturday 7th March 2020 and thanked the 11 volunteers who took part and collected 18 bags of rubbish.  Everleigh is certainly looking a lot cleaner as a result of the litter Pick.

13.2 Other Events.      

13.2.1  The Village Summer Party planned for 11th July has been cancelled due to COVID 19.

13.2.2  In light of this cancellation Cllrs RESOLVED that an adjustment be made to the budget to transfer the £200.00 allocated to the Summer Party to The Everleigh Village Centre Project.         Action: Clerk

13.2.3   Although the Harvest Festival and Carol Service are not Council led events nonetheless the Council does play a major part in their organisation.  However, it will be a matter for the organisers to decide if the events go ahead as scheduled on Sat 10 Oct and Sat 5 Dec respectively.  The Cllrs agreed to review these events at the next council Meeting on 8 September.             Action:  Chairman

13.2.4 It was proposed to conduct another Village Litter Pick this year, in the Autumn.  Date options will be circulated by e-mail.  Action:  Cllr Bottomley.

14.       Marlborough Road Speed Limit.  Cllr Bottomley reported that the implementation of speed limit change to Marlborough Road has been delayed due to the Covid-19 situation.  Future timelines are not yet known.                                       Action: Cllr Bottomley.

15.       Rights of Way.   Cllr Bottomley reported that he had circulated by email a 2nd DRAFT of the Avon Valley Walking Group (AVWG) leaflet for our Parish Boundary Walk with explanatory comments.  In summary this DRAFT incorporates our comments although the script has been rationalised in order to fit the limitations of the designer’s template.  Councillors have been asked to comment by 1st July 2020.                            Action: All/ Cllr Bottomley

16.       Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 8th September 2020.

Meeting closed at 20.21pm

Signed:                                                                                     date:

Name:

Chairman

Everleigh parish Council – Agenda 8th September 2020

 EVERLEIGH PARISH COUNCIL

Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held remotely (VIA ZOOM) on 8th September 2020 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder. Councillors should join the meeting at least 5 minutes before the meeting is due to start.

Members of Public or Press who wish to attend this meeting should use the following Meeting ID and Passcode to join the meeting: – Meeting ID: 861 3476 4278: Passcode: 5anf4C.  Moreover, it would be apricated if attendees could notify the Clerk at philip.gill101@ntlworld at least 48 hours before the meeting.

Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at philip.gill101@ntlworld.com at least 48 hours before the meeting. 

Dated this 1 September 2020.

Signed:             Philip Gill

                        Clerk

Agenda

  1. Explanation.  To explain why the meeting is being held remotely and protocols for the meeting.     
  • Record any Apologies for absence
  • Declaration of Interest in Items on the Agenda and Granting of Dispensations To receive any Declarations of Interest on any agenda item to be discussed and to consider dispensation requests.
  • Co-option.  Note resignation of Cllrs Jones & Hudson and consider co-option applications as received.
  • Minutes of Previous Meetings. 
    • To confirm and signthe minutes of the Parish Council Meeting held on 22 June 2020.
    • Matters Arising.
  • General Public.  To take questions.
  • County Cllr Report.  To consider report from County Cllr
  • Police Report.  To consider report.
  • .  
  1. PlanningTo considerthe Planning Applications as received from Wiltshire County.

10.1 20/04931/FUL.  Single storey lean to extension to the rear of the house at 2 West View, Everleigh, Marlborough, Wiltshire, SN8 3EY.

10.2 20/06375/TPO.  Work to TPO Trees. Proposal: – T1 – Beech – crown raise, reduce by 6 ft and crown thin all over:  T2 – Cherry – reduce by 6 ft:  T3 – Thuja – fell at Blake House.

10.3 20/06355/FUL. Single storey side extension to provide boot room and covered porch at 6 West View. SN8 3EY

11.       Property.  To receive a report and consider any necessary action

11.1     Grass Cutting.  To receive update. Lead: Cllr Wheeler-Mallows.

     11.2     Play Area.  To receive update. Lead: Cllr Wheeler-Mallows.

                     11.3     Street Scene Minor Works.  To receive update. Lead: Cllr Wheeler-Mallows.

        11.4     ISO Container.  To receive update.  Lead: Cllr Wheeler-Mallows.

12.       Finance:

12.1     To receive Current Liquidity statement and bank reconciliation. 

12.2     To receive Internal Auditor’s Report and review effectiveness of internal audit.  

12.3     To authorise cheques for payment and those cheques issued since last meeting.

            12.3.1 676 A Earle (Mulch for Roses 15 May 20) £50.00 (VAT £8.33)

12.3.2 677 P Gill (Half Printer Costs 3 Aug 20) £27.48 (VAT£ 4.58)

12.3.3 679 P Gill (Lever Arch Folders) 15 Aug 20) £ 6.00 (VAT £ 1.00)

            12.3.4 680 P Gill (Clerk’s Salary & Expense 15 Aug 20) £311.62

12.3.5 681 HMRC (Clerk’s PAYE 15 Aug 20) £77.80

13.       Village Events.

             13.1 Harvest Festival Sat 10 Oct 20.  To note cancellation of the event.

            13.2 Litter Pick Sat 24 Oct 20.  To consider update from Cllr Bottomley.

13.2 Carol Service Sat 5 Dec 20.  To consider support to the event.

14.       A342 & Marlborough Road Speed Limits.  To receive an update on the Speed Limit Review on the A342 & Marlborough Roads.  Lead: Cllr Bottomley.

15.      Rights of Way.  To receive an update.  Lead:  Cllr Bottomley.

16.      Date of Future Meetings. Confirm the date of next meeting as Tuesday 27 October 2020.

Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.

Everleigh Parish Accounts 2019-2020

Everleigh Parish Council – Virtual Meeting Minutes 22nd June 2020

EVERLEIGH PARISH COUNCIL

 MINUTES OF PARISH COUNCIL MEETING HELD REMOTELY (via Zoom) on MONDAY 22 JUNE 2020

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr J Jones, Cllr E Hudson, Cllr P Evans

                        and Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk) and Wilts Cllr I Blair-Pilling

1.         Explanation.  The Chairman explained that on 4th April 2020 the Government introduced The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which allows local councils to meet remotely.  These regulations apply to meetings held before 7th May 2021. In order to meet the regulations, the following conditions must be satisfied. Members in remote attendance must be able: to hear, and where practicable see, and be so heard and, where practicable, be seen by, the other members in attendance, to hear, and where practicable see, and be so heard and, where practicable, be seen by, any members of the public entitled to attend the meeting in order to exercise a right to speak at the meeting, and to be so heard and, where practicable, be seen by any other members of the public attending the meeting.  He then explained the protocol for the meeting as follows:

The way of the public accessing the meeting was explained on the published agenda and that the same standards of behaviour are applied to this meeting as to physical meetings.

Those in attendance are asked to physically raise their hands when they wish to speak and to switch to mute when finished speaking.

The usual public participation session will take place including those written questions that have been submitted to the Clerk up to 48 hours before the meeting commenced.  Members of the public are reminded that the Council cannot make any decisions on matters that do not appear on the agenda.  If members of the public have questions about matters not on the agenda, they are requested to contact the Council outside of the meeting.  The meeting host may remove anyone from the meeting who is being intentionally disruptive, using offensive language or incessantly interrupting the meeting proceedings.

2.         Apologies:       None

3.         Disclosure of Interest.  None declared.

4.         Co-option.  No applications received.

5.         Minutes of the Parish Council Meeting held on 2nd March 2020. 

5.1       Previous Minutes.  Having reviewed the minutes of the Parish Council Meeting held on 2nd March 2020 Cllrs RESOLVED that minutes were a true record of the meeting and authorised the Chairman to sign the minutes. Action: Chairman & Clerk.

5.2       Matters Arising.

5.2.1 6.1 Green Infrastructure and Open Spaces Collaboration and Household Surveys. Cllr Bottomley reported that he had completed the Collaboration survey which the Clerk forwarded to Wilts Council.  A copy of the Household Survey was placed on the Village Website for householders to complete and return.  Wilts Cllr Blair-Pilling asked for a copy of the comments relating to Broadband issues which Cllrs Hudson & Wheeler-Mallows agreed to provide to him. Action: Cllrs Hudson and Wheeler-Mallows.

5.2.2 6.2 SSEN Customer & Community Advisor.   Cllr Bottomley reported that he and Cllr Wheeler-Mallows had attended a Collingbourne Ducis PC meeting on 5th March 2020 which was briefed by the SSEN advisor. The advisor explained her role and the assistance that SSEN could provide in the event of a major disruption to the electricity supply to the public in general and vulnerable people in particular.  The advisor encouraged vulnerable people to register with SSEN via its website or by completing a registration form.  Cllr Bottomley will advertise this capability in his next article for the Courier.                                       Action:  Cllr Bottomley.

5.2.3 Workplace Pensions.  Cllr Hudson reported on an action from the 6 Jan 2020 PC meeting in that she had run a new eligibility assessment to check if there are any eligible staff and made a re-declaration in May.  The next check is due in May 2023.            

6.         General Public.  No questions asked.

7.         County Cllr Report.  Wilts Cllr Blair-Pilling reported the following:

COVID 19 Matters.  ‘R’ factor in SW.  Appears high, but influenced by Bristol and Weston Super Mare and is extra sensitive to changes as overall infection rate is substantially lower than other areas i.e. small local increase can have disproportionate effect on ‘R’.

Our Communities – Well done to all our communities for stepping up and looking after those in need among us.  Each community has approached it differently.  Our Community Engagement Manager (Richard Rogers) has been helping to develop a GIS based index of all the community support available across the Authority and assures me that all of our patch is covered, and continues to update it.  You can find everything you may want to know about what is happening and what help may be available in our Authority at http://wiltshire.gov.uk/public-health-coronavirus.

Workforce – The Council has hugely reconfigured its workforce to focus on the additional tasks while working from home. Nearly 5000 people working remotely.  Plans are in hand for some staff to return to work in hubs, but this will be a significantly reduced proportion (<50%).

Support to Businesses – The Council has redeployed staff to develop and operate systems to enact the various measures that Government and the Council have made available.  We have distributed £80+M worth of grants 6.5K businesses.  Now in process of calling for bids for £5M of discretionary grants aimed at those businesses who have not qualified so far on previous schemes.  Bidding closes tonight.  Fewer than anticipated applications, so allocations may be greater.

Finances – We are in a perfect storm of increasing requirements and costs and reducing income and savings caused by the COVID 19 crisis.  Dependent on a number of factors the gap is projected to be between £18M and £50M in this FY year. We have to understand what the financial deal between central and local government is and cut our cloth accordingly.  The Council is restructuring itself to focus on the workstreams associated with recovery: community resilience, health and well-being, economic sustainability, care safeguarding and education & partner organisations’ internal recovery plans.  Within this is a proposal to change soon to a single Chief Executive to provide greater focus. 

Decision making.  From the declaration of the major incident officers have operated under Wilts & Swindon LRF at required tempo and made decisions accordingly.  CEOs have submitted a COVID 19 Update and financial position report including of all decisions to Cabinet and this was accepted at full Council last week along with a revised Capital programme – essentially deferring some of capital spend to next year.  In the recovery phase (starting now) Wilts Council takes the lead separate from Swindon

Current issues:

HRCs –open from Monday 18 May. Initially physical queues with daily allocations split into 2 halves by post codes. Now using a web based booking system. Non IT users can book through customer services. Increasing range of items accepted, but need to check what and how, i.e. limitations on users.

Meetings – We are now reasonably well versed with how to run our democratic system remotely moving rapidly to Microsoft Teams. 

Schools – Decisions are with School leadership and parents.  Council doing all it can to assist. e.g. access distancing and risk assessment.

Safer places –– CATG staff focussed on plans and implementation to make high footfall locations and cycle routes safer, in terms of distancing and separation.

Also focussing on:

Overview and assurance of PPE etc

Care Home resilience, provide finance support, risk assess financial sustainability & assist with staffing and PPE

Local Outbreak Control Plan in support of national test, trace and contain service

Prep for future waves.

Parish Matters.   The flooding issue at Lower Everleigh is well understood. Wilts County Officer Mr D Everitt is content for the work to be done, the cost of which is estimated at £2K.  However, there are currently no funds available from CATG to finance this work.  Cllr Wheeler-Mallows asked for a design and if it would be possible for the residents of Lower Everleigh to carry out the work.  Wilts Cllr Blair-Pilling agreed to get answers to these questions.                                                                     Action: Wilts Cllr Blair-Pilling.

8.         Police Report.  PCSO A Jones reported the following recorded crimes by email

.           Criminal Damage.

25/05/2020 – Everleigh – Unknown male has damaged IP swimming pool.

Vehicle related crimes

31/05/2020 – Everleigh – Vehicle crashed into a tree, 5 x males exited the vehicle and made off into the woods. 

9.         Correspondence.  Having considered a previously circulated New Code of Conduct Consultation and comments made by Cllr Bottomley via email Cllrs RESOLVED to support Cllr Bottomley’s view that this revised model is comprehensive with the same 7 core principles and it captures the key standards, qualities and behaviour expected of local councillors.  However, he was to wait until 1st August before responding to the consultation in order to give Cllrs a further opportunity to make comment. 

Action:  Cllr Bottomley

.10.      Planning.  No applications received.   

11.       Property. 

11.1   Grass Cutting.  Cllr Wheeler-Mallows reported that J Bowen is up to date with                 the grass cutting contract and doing a good job of it.  He will continue to monitor the cutting.                                                                                 Action:  Cllr Wheeler-Mallows.

11.2    Play Area.  Cllr Wheeler-Mallows reported that the play area is in good order and that there were no areas of concern at this time. However, the equipment remains out of bounds due to COVID 19 transmission concerns.  Cllrs RESOLVED that Cllr Wheeler-Mallows was to monitor government advice with a view to bringing the equipment back into use as soon as it is safe to do so.                                      Action:  Cllr Wheeler-Mallows.

11.3   Streetscene Minor WorksCllr Wheeler-Mallows stated that there were no outstanding issues or works.  However due to an administrative error on the part of Wilts Council a road sweeper had turned up at Lower Everleigh without any prior notice and consequently a number of parked cards had to be swept round.      

Action Cllr Wheeler-Mallows.

11.4   ISO Container.    Cllr Wheeler-Mallows reported that the ISO Container had been moved but may need to be moved again which he will arrange with the Farmer. 

                                                                                    Action:  Cllr Wheeler-Mallows.

12.       Finance.

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

12.1.1   Balance at Lloyds CA (statement date 1 Jun 20) £6873.49

12.1.2   Reconciled Balance as at 22 Jun 20 £6462.24

Members noted the statements but had no comment at this time.

12.2    Having reviewed the effectiveness of the internal audit in line with the guidance set out in the “Practitioners’ Guide” and noted the subsequent report submitted by the Internal Auditor the Cllrs RESOLVED that the internal audit was effective and to note the Internal Auditor’s report and Page 4 of the Annual Governance and Accountability Return (AGAR) for FY 19/20.          The Chairman agreed to write to Mr Keith Cockerton to thank him for carrying out the duties of Internal Auditor.    Action:  Chairman

12.3   Having considered the AGAR Sect 1 – Annual Governance Statement for FY ended 31st March 2020 Cllrs RESOLVED to approve the statement and authorised the Chairman to sign it.         Action:  Chairman

12.4 Having considered the AGAR Sect 2 – Accounting Statements for the FY ended 31st March 2020 Cllrs RESOLVED to approve the Accounting Statements, authorised the Chairman to sign them and to congratulate the Clerk on his keeping of the accounts.

                                                                                                Action:  Chairman

12.5  Having considered the AGAR criteria to allow the Council to certify itself as exempt from a Limited Assurance Review and having noted the advice of the Internal Auditor .Cllrs RESOLVED to certify the Council as exempt from a Limited Assurance Review (Certificate of Exemption AGAR Part 2) which negates the need for the accounts to be sent to the External Auditor.                                                                    Action:  Clerk

12.6 Having reviewed the risk assessment and insurance levels for FY 20/21 and agreed the Risk Register Cllrs RESOLVED that the Risk Register was appropriate.

12.7   Having considered appointing an Internal Auditor for FY 20/21 Cllrs RESOLVED to appoint Mr Keith Cockerton.        Action:  Clerk

12.8   Authorise cheques for payment and those cheques issued since last meeting or presented for payment.

            12,8.1 D Bottomley (Lawn Mower Fuel 14 Mar 20) £28.01 (VAT £4.67)

            12.8.2 D Bottomley (Flyer Printing 25 Mar 20) £20.00

12.8.3 BACS WALC (Annual Subs 1 Apr 20) £81.02 (VAT £13.50)

12,8.4 BACS Community First (Insurance 1 Jun 20) £294.22

12,8.4 673 D Bottomley (Lawnmower Fuel 23 May 20) £21.83 (VAT £3.64)       12.9   12.9 Note payments Received

                 12.9.1  Precept – £3647.58

12.9.2  VAT Reclaim – £260.40

                        Members noted receipt of the payments.

12.10 Having considered the list of authorised Bank Signatories Members RESOLVED that Cllrs Bottomley, Hudson, Jones, and Wheeler-Mallows be the authorised Bank Signatories.

12.11 Having reviewed the current Standing Orders Members RESOLVED that the Standing Orders were appropriate.

12.12 Having reviewed the current Financial Regulations Members RESOLVED that the amended Financial Regulations were appropriate.

13.      Village Events.

13.1 Village Litter Pick.  Cllr Bottomley reported that the Litter Pick took place on Saturday 7th March 2020 and thanked the 11 volunteers who took part and collected 18 bags of rubbish.  Everleigh is certainly looking a lot cleaner as a result of the litter Pick.

13.2 Other Events.      

13.2.1  The Village Summer Party planned for 11th July has been cancelled due to COVID 19.

13.2.2  In light of this cancellation Cllrs RESOLVED that an adjustment be made to the budget to transfer the £200.00 allocated to the Summer Party to The Everleigh Village Centre Project.         Action: Clerk

13.2.3   Although the Harvest Festival and Carol Service are not Council led events nonetheless the Council does play a major part in their organisation.  However, it will be a matter for the organisers to decide if the events go ahead as scheduled on Sat 10 Oct and Sat 5 Dec respectively.  The Cllrs agreed to review these events at the next council Meeting on 8 September.             Action:  Chairman

13.2.4 It was proposed to conduct another Village Litter Pick this year, in the Autumn.  Date options will be circulated by e-mail.  Action:  Cllr Bottomley.

14.       Marlborough Road Speed Limit.  Cllr Bottomley reported that the implementation of speed limit change to Marlborough Road has been delayed due to the Covid-19 situation.  Future timelines are not yet known.                                       Action: Cllr Bottomley.

15.       Rights of Way.   Cllr Bottomley reported that he had circulated by email a 2nd DRAFT of the Avon Valley Walking Group (AVWG) leaflet for our Parish Boundary Walk with explanatory comments.  In summary this DRAFT incorporates our comments although the script has been rationalised in order to fit the limitations of the designer’s template.  Councillors have been asked to comment by 1st July 2020.                            Action: All/ Cllr Bottomley

16.       Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 8th September 2020.

Meeting closed at 20.21pm

Signed:                                                                                     date:

Name:

Chairman