Draft Minutes EPC 8th September 2026 | Everleigh Village Website

EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held

at Collingbourne Ducis Village Hall on Tuesday 8^th September 2026

Chair: Cllr D Bottomley.

Present: Cllr H Waight; Cllr P Evans; Cllr T Martin.

In Attendance: Cllr C Williams (Wiltshire Counci); PCSO R Kaur (Wilts Police);

PCSO D McCall; Ms H Boulton (Parish Clerk

Chair’s Opening Remarks. The Chair announced that the main objectives for the meeting were:
To confirm planning for our village Bonfire Night 2026.
To review the Parish Council’s IT situation.

Apologies for Absence: Cllr K Wheeler-Mallows; Cllr A Earle; Cllr L Wheeler-Mallows.

Declaration of Interest in Items on the Agenda. None declared.

Co-option. None. There are currently no vacancies.

Minutes of the Previous Meeting.

Minutes of the Parish Council Meeting on Tuesday 7^th July 2026. The minutes of the Parish Council Meeting on 7^th July 2026 were signed by the Chair as a true record. Action: Clerk

Matters Arising.

5.2.1 Register of Interests. Ref Item 9.4, Councillors’ Register of Interests with regard

to their residential addresses have been amended on the Wilts Council web

site in accordance with their wishes in order to comply with Sect 32A of the

Localism Act 2011. Item closed.

General Public. No members of the public were present.

Wilts Council. Wilts Cllr C Williams submitted the following report:

7.1 Wilts Council Local Plan. The scoping consultation on the relauched Wilts Council

Local Plan will include community engagement events as follows:

Chippenham Market – Friday 4 September, 8.30am to 4pm
Salisbury Market – Tuesday 8 September, 8.30am to 3pm
Royal Wootton Bassett Library – Wednesday 9 September, 1.30pm to 6.30pm
Devizes Market – Thursday 10 September, 9am to 3pm
The Shires, Trowbridge – Tuesday 15 September, 10am to 3pm
Public webinar – Thursday 17 September, 6pm to 7pm

7.2 Planning Delegation. Regulations come into effect on 31^st October 2026 to clarify

the handling of planning applications at two levels as follows:

Schedule 1 – Wilts Council Planning Officers/Committee Member:
Household applications
Minor Commercial (less than 1,000 sq m) and Minor Residential (9 units or less)
Reserved Matters – in relation to Outline permission of less than 500 units

Schedule 2 – may be decided by a Committee:
Applications for planning permission not listed in Schedule 1 ie Major Commercial over 1000sq m
Reserved Matters – in relation to an Outline phase permission of at least 500 units

Wilts Police Report – Ludgershall and Rural Neighbourhood Police Team (NPT). PCSO Kaur reported:

8.1 Incidents. Recent incidents have included:

Hare Coursing, around Pigleaze Farm.
Several Road Traffic Accidents at Lexford Junction A342/A338.
Off road biking around Linden Farm.

8.2 Mobile Police Station. The Wilts Police Mobile Police Station is available to visit

Everleigh in late September/early October. Date options proposed include

Tuesday 29^th September, Thursday 1^st October or Friday 2^nd October, utilising the

Hightrees lay-by in The Street. Cllr K Wheeler-Mallows is requested to liaise with the

police to co-ordinate this visit. Action: Cllr K Wheeler-Mallows.

Correspondence.

9.1 Defibrillator Training. An offer of 90 minutes Defibrillator training by Wilts and Bath

Air Ambulance at a cost of £100 has been received. After discussion, Cllrs

RESOLVED not to pursue this offer as the defibrillator voice prompts were

considered to be sufficient. Item closed.

9.2 Community First AGM and Awards. Community First have issued an invitation to

Town and Parish Councils to attend their AGM and Awards Celebration on

Wednesday 7^th October 5.30 – 7.30pm at the Devizes Town Hall. Ater

consideration, no councillors were available to attend.

Afternote: Cllr Bottomley has sent apologies on 10^th September 2026. Item closed.

9.3 First Aid Training. Collingwood Services (Amesbury) are offering First Aid training

courses including a one day Emergency First Aid at Work at a cost of £65pp. After

discussion on the merits of having a Parish Councillor and/or a villager first aid

trained to support village events, Cllrs notedthat first aid cover was in

place for the Bonfire Night on 7^th November 2026 and therefore RESOLVED to

defer this matter until next year. Action: Cllrs Bottomley.

9.4 Wilts Association of Local Councils (WALC) AGM. WALC have issued an invitation

to Town and Parish Councils to attend their AGM on Wednesday 30^th September

at 6.30pm at Community First, Devizes . Ater consideration, no councillors were

available to attend. Afternote: Cllr Bottomley has sent apologies on 10th

September 2026. Item closed.

Forecast of Events. After reviewing the Forecast of Events for 2026-27 Cllrs RESOLVED to make no changes.

Planning.

11.1 PL/2025/09030 Lower House Farm, Everleigh, SN8 3EU. A third retrospective

planning application has been submitted on 13^th November 2025 with the

footprint and scope reduced to two barns for a residential dwelling and

garaging. The Parish Council raised no objections. Subsequently, updated

reports/comments have been submitted on 6^th July 2026 from Natural England

and on biodiversity,drainage and protected species. However, site plans remain

unchanged. Consequently, the Planning Sub committee RESOLVED to maintain its

stance of no objections. A Wilts Council decision was due on 31^st August 2026,

but has not been promulgated and no new date has been published.

Action: Cllr Bottomley.

11.2 PL/2026/03351 Old Rectory, Everleigh, SN8 3EY. A prior approval application has

been submitted for an agricultural barn at the Old Rectory, Everleigh, to be

converted to 4 dwellings (maisonettes), without full planning permission as a

Permitted Development. After consideration at the Parish Council meeting on 7^th

July 2026, Cllrs RESOLVED to support this application, with the comment that there

may be a case for reviewing sight lines at the access point with the A342 road.

This response was submitted on 8^th July 2026. The Wilts Council Decision date is

15^th September 2026. Action: Cllr Bottomley.

11.3 PL/2026/04653 Everleigh Manor, Everleigh, SN8 3EY. Consent under Tree

Preservation Orders (TPOs) for tree felling due to ash dieback and proximity to

Marlborough Road. The Parish Council supported this TPO application and

responded to Wilts Council accordingly on 4^th August 2026. Wilts Council issued a

Decision Notice on 20^th August 2026 to APPROVE this application with the

following conditions:

The work shall be carried out and completed within 2 years.

The work shall be carried out in accordance with British Standard Tree Work – Recommendation for Tree Work”, BS 3998: 2010

The limb reduction works on T4 hereby granted consent shall be limited to the removal of not more than two metres.

Item closed.

Property.

Grass Cutting. There are no issues on grass cutting which will be reviewed at the end of the year. Action: Cllr K Wheeler-Mallows

Play Area.

12.2.1 The last RoSPA Inspection of our playground on 24^th October 2025

identified a requirement to replace a rubber seal on the SUPERNOVA

Carousel equipment supplied by KOMPLAN. The Parish Council

allocated up to £375 funding towards this requirement. KOMPLAN have

provided the materials at a cost of £194.46. Cllr Earle has completed the

repair and was congratulated on his efforts to acleve this task.

12.2.2 The next annual RoSPA inspection of the village playground is due to

take place in September 2026. Action: Clerk and Cllr Earle.

12.3 Streetscene. There are no major issues on the streetscene front.

Finance.

13.1 Current Liquidity State and Bank Reconciliation. A bank reconciliation to date

Is showing a balance of £5,564.82.

13.2 To authorise payments made since last meeting:

13.2.1 Community First – insurance – missed from July agenda £436.74

13.2.2 AbFab Loos – Hire of portaloo for summer party £130.00 £26.00VAT

13.2.3 Collingbourne Ducis Village Hall- hall hire £12.00

13.2.4 Boulton-clerk wages 1/4 £511.91

13.2.5 Bank Charges £4.25

13.2.6 Bank Charges £4.25

13.2.7 Kompan – playground repairs £162.05 £32.41VAT

13.2.8 WCC – TENS licence for Bonfire Night £21.00

13.3 To note payments received: None.

13.4 Parish Council IT Situation. The IT sub committee reported that:

A www.gov.uk domain and official e-mail addresses for all councillors have been established and are in use.

Further work on web site development, IT policy, data retention, storage and security is ongoing. Proposals for the content of a new Parish Council web site have been drafted, with the priorities being statutory information and an events page.

Action: IT Sub Committee.

13.6 Everleigh Enhancement. After reviewing the situation on the Everleigh

Enhancement plan for FY 2026-27, Cllrs RESOLVED to agree to the plan as

proposed including the allocation of £83 for the annual playground inspection

due in September 2026. Action: Cllr Bottomley.

Village Events.

14.1 Everleigh Summer Party Saturday 18^th July. The village Summer Party took

place on Saturday 18th July at 6pm in the Everleigh playground with about 40

villagers enjoying an excellent evening in perfect BBQ weather. Item closed.

14.2 Harvest Festival Service Saturday 3rd October. The Everleigh Harvest

Festival Service will take place on Saturday 3rd October at 3pm at St

Peter’s Church. Planning for this Service is on track. Action: Cllr Bottomley.

14.3 Litter Pick Saturday 17th October. A village litter pick will take place

on Saturday 17th October, meeting up at The Crown bus shelter at

11am and finishing by 1230pm. Action: Cllr Evans.

14.4 Bonfire Night Saturday 7th November. Cllrs reviewed the planning

checklist for the village Bonfire Night, Saturday 7th November, and RESOLVED:

To approve a flyer (with minor amendments)
To select The Brain Tumour Charity for donations after consultation with villagers. Cllr Evans agreed to liaise with The Brain Tumour Charity.
To retain use of a clicker to control attendance which is limited to 500.
To retain a gazeebo as a 1st Aid Post and a 2nd BBQ stand.
To consider Cllr Martin’s offer of an additional marquee for spectators at the next Parish council meeting.
To hire a portaloo at c£150. Afternote: A portaloo has been booked by the Clerkat a cost of £115 + £23 VAT.
To retain the layout as for 2025: cordon; firing area; and drop zone.
To retain the use of a PA system.
That the budget for fireworks is to be £800 gross. Action: Cllr K Wheeler- Mallows
To retain the 2025 car parking plan: signs; marshals; & advertise as limited.
To retain both cash and card payments.
To retain a BBQ, less hot dogs. Action: Cllr Earle
To retain drinks refreshments for sale, kindly provided by the Collingbourne Ducis Cricket Club. Action: Cllr L Wheeler-Mallows.
The Ducis Cricket Club have kndly agreed to provide first aid medical cover.

Action: Cllr L Wheeler-Mallows.

Action: Cllr Bottomley

15. Highways and Footpaths.

15.1 Footpath Right of Way (RoW) 15. The situation on RoW 15 remains that the Wilts

Council RoW team are conducting a feasibility study on the 2 main options to

open up RoW 15:

Clearing the vegetation along the perimeter fence of the former HRC
Possibly adjusting the RoW to go through the former HRC site.

Wilts Cllr Williams was requested to provide an update,

Action: Cllr Bottomley.

16. Village Emergency Plan. The Village Emergency Plan has been updated to reflect

official Parish Council e-mail addresses and the removal of residential addresses. The

plan has now been posted on to the Everleigh village web site. Item closed.

17. General Data Protection Regulations (GDPR). Official notification/guidance

regarding potential changes to GDPR in relation to data protection complaints

procedures has not yet been received from Wilts Council/NALC/WALC. A revised

Parish Council GDPR Standing Instruction has been drafted to reflect anticipated

changes. After consideration, Cllrs RESOLVED to make 2 minor changes and hold the

draft in reserve until further notice. Action: Cllr Bottomley.

18. Parish Clerk – Recruiting. The process of recruiting a new Parish Clerk was launched

on 25^th July 2026. The closing date for applications was Tuesday 15th September.

Afternote: No applications have been received . Consequently, the post will be

advertised again, with a closing date for applications of Tuesday 3^rd November 2026.

Action: Cllr Bottomley.

19. Ex AUTUMN LEAVES Saturday 26^th September, The Army Motorsports Association will be

holding a navigation event, Exercise AUTUMN LEAVES, on Saturday 26th September

from 6pm around Salisbury Plain. The exercise will consist of up to 30 landrover vehicles

setting off at one minute intervals from Rollstone Camp. Vehicles are scheduled to be

in the Everleigh Parish between 8 to 9pm and will avoid Everlerigh residential areas.

Action: Cllr Bottomley.

20. Community Governance Review.

Wilts Council is reviewing Community Governance by Town and Parish Councils, with a focus on structure and organisation (including numbers of councillors and boundaries) in order to ensure efficient and effective local governance. At a Parish Council meeting on 28^th October 2025 Cllrs RESOLVED to maintain the status quo and not to request to be prioritised for review.

Wilts Council Briefing Note 26-15 has been issued on 10^th August 2026. Key points:

Purpose, Focus and Scope: No change.
78 Town and Parish Councils have been selected. Everleigh is not listed.
We will only be consulted if proposed change(s) impact on Everleigh Parish.
Timelines 2027: final recommendations by April; decisions by July.

Action: Cllr Bottomley & Clerk.

21. Date of Next Meeting: The date of the next Parish Council meeting was confirmed as

Tuesday 27^th October 2026 at 7pm at the Collingbourne Ducis Village Hall.

The meeting closed at 9.15pm.

Signed: date:

Name:

Chair