EVERLEIGH PARISH COUNCIL

Parish Council Meeting

Dear Sir/Madam

I hereby give you notice that the Parish Council Meeting of the above named Parish Council will be held in Collingbourne Ducis Village Hall at 7.00pm on Tuesday 9 January 2024.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at parishclerk@everleigh.org  at least 48 hours before the meeting.  Moreover, it would be appreciated if attendees could notify the Clerk of their attendance to parishclerk@everleigh.org

at least 48 hours before the meeting.

Dated this 2 January  2024.

Signed: Philip Gill Clerk

Agenda

1.  Chairman’s Opening Remarks.

• Record any Apologies for absence.

• Declaration of Interest in Items on the Agenda and Granting of Dispensations To receive any Declarations of Interest on any agenda item to be discussed and to consider dispensation requests.

• Co-option.  Consider applications received.

• Minutes of Previous Meetings. 
  • To confirm and sign the minutes of the Parish Council Meeting held on 24 October 2023.
  • To consider matters arising.

• General Public.  To take Questions.

• Wiltshire Cllr Report.  To receive.

• Wilts Police Report.  To receive.

• Correspondence. 

1. Forecast of Events.  To review the Forecast of Events.              Lead Cllr Bottomley

1. Planning:  To consider Planning Applications as received from Wiltshire County.

1. Property. To receive reports/updates and consider any necessary action.
   1. Grass Cutting. To receive update.                               Lead: Cllr K Wheeler-Mallows.
   1. Play Area.  To receive update.                                     Lead: Cllr Earle
   1. Street Scene Minor Works.  To receive update            Lead: Cllr K Wheeler-Mallows.
   1. Farm Shop Signs.  To receive update.                         Lead:  Cllr Wheeler-Mallows

1. Finance:
   1. To receive Current Liquidity statement and bank reconciliation.
   1. To authorise cheques for payment and those cheques issued since last meeting.
      1. 803 Roses Ironmongery Ltd (fireworks 30 Oct 23) £600.00 (VAT(£100.00)
      1. Bank Tfr The Courier (Bonfire Flyer 29 Oct 23) £28.00
      1. Bank Tfr (J Bowen Grass Cutting 30 Oct 23) £620.00
      1. 805 P Gill Clerk’s Sal & Exps (Oct – Dec 23) £379.59
      1. 806 HMRC Clerk’s PAYE (Oct – Dec 23) £94.80
      1. Bank Tfr (ICO Registration 30 Oct 23) £35.00
      1. 807 D Bottomley (Carol Svcs Pines & Cups 8 Dec23) £42.03 (VAT £4.50)
      1. 808 H Waight (Xmas Tree 19 Dec 23) £80.00
   1. To note payments received.
      1. IT Reimbursement from CD PC – £75.00
      1. Bonfire Donations – £1657.92
      1. Bonfire BBQ Income – £295.00
   1.  Grants.  To consider making a grant from the Bonfire event income.  Lead Cllr Bottomley
   1. Everleigh Enhancement.  To receive update.                           Lead: Cllr Bottomley
      1. Flower Planters. To receive update.                            Lead: Cllr Earle.
      1. Replacement Bench.  To receive update on installation. Lead: Cllr Waight
      1. Xmas Tree.  To receive update.                                  Lead Cllr Waight
      1. Future Enhancement Aspirations. To receive updates and items to identify items to be purchased in FY 23/24.                                                Lead: Cllr Bottomley
   1. FY 24/25. To set budget and Precept at the January 2024 meeting.  Lead:  Cllr Bottomley

1. Village Events.
   1.   Bonfire Night  Sat 4 Nov 23 .                                                Lead:  Cllr Bottomley
      1. To receive post event report.   
      1. To consider post event review outcomes
      1. To receive update on possible insurance claim
   1.   Carol Service Sat 9 Dec 23.  To receive post event report.      Lead Cllr Bottomley

1. Replacement Clerk.  To receive update on recruitment.                              Lead Cllr Bottomley

1. Highways. To consider maintenance requests for raising to the Tidworth Highway Footway Improvement Group (LHFIG). 
   1.  Footpath RoW 8.  To receive update.  Lead: Cllr Bottomley.

1. Road Safety.  To receive update A342 safety including the blind bends the current legal speed limit, as well as the lack of road makings, signage and other safety initiatives.    Lead:  Cllr Martin.

1. Policies.                                                                                                                 Lead Chair
   1. To review and adopt Equality Policy.
   1. To review and adopt Discipline Policy.
   1. To review and adopt Grievance Policy.

1. Coronation Orchards.  To consider the Wilts Council Briefing Note 23-36 regarding Coronation Living Heritage – Coronation Orchards.                                                         Lead Cllr Wheeler-Mallows

• Date of Future Meetings. Confirm the date of next meeting as 7.00 pm on Tuesday 12 March 2024.

Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.