EPC – Minutes from 26th October 2021


 Minutes of the Meeting of the Parish Council held

at Collingbourne Ducis Village Hall on Tuesday 26 October 2021

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr A Earle, Cllr H Waight and Cllr T Martin.

In Attendance: Mr P Gill (Parish Clerk).

  1. Chairman’s Announcement.  The Chairman announced the following: Main effort for this meeting is to review the 2 year plan, fine tune details of the Carol Service on Sat 11 Dec, and to look forward to the Forecast of Events for 2022.

2.         Apologies:       Cllr P Evans, Wilts Cllr C Williams and PC S Duggan.

3.         Disclosure of Interest.  None declared.

4.         Co-option.  No applications received.

5.         Minutes of the Parish Council Meeting held on 7 September 2021. 

5.1       Having considered the minutes of Parish Council Meeting held on 7 September 2021 Cllrs RESOLVED that the minutes were a true record, and that the Chairman was to sign the minutes. The Chairman then signed the minutes.

5.2       Matters Arising.  Item 15.  Village Emergency Plan (VEP).  The updated VEP was distributed in hard copy to all village households in early October.

6.         General Public.  No questions asked as no public in attendance.

7.         Wiltshire Cllr Report.  Wilts Cllr C Williams reported the following by email:

I’m sure you are all aware of the rising Covid case rates in Wiltshire so can I please echo the words from the Council and keep taking all the necessary precautions and get the vaccine doses when offered.  Full Council met on Tuesday 19 October. Climate change activists staged a protest before the meeting and at one time the meeting was suspended because of some noisy outbursts by some during a debate on the Climate and Ecology private members bill that is currently at the initial stages of going through Parliament. The motion declared that Wiltshire Council declare its support for the bill and write to all Wiltshire MPs to support it. For various reason the motion failed, mainly that it was advocating unelected citizens assemblies and that there is already a Climate Bill in the final stages of being approved in Parliament. Tidworth Area Board meeting will be Monday 22 November and funding is available with nearly £30K of capital funding and £6705 in the health and wellbeing fund.  A request has been made that a senior Highways officer and the cabinet member attend to discuss traffic issues on the roads in our community area.           

The Health and Wellbeing Group met on the 30 September, and we had an update on the Covid Booster programme from the Castle Practice and a presentation from Warm and Safe Wiltshire which was primarily around advice, guidance and funding. This is now very important due to the energy crisis and winter approaching. Funding, including help with bills, updating old equipment and even free replacement boilers are available to those who need assistance. There was also a report on a Prevention and Wellbeing Team which will replace the Local Area Coordinators. Previously Tidworth Community was not covered by the Local Coordinators Scheme, but the new Team will cover the whole of the County. The Team will work with individuals on a one-to-one basis but will not get involved in any community groups.  Right of Way (RoW) Everleigh 6.  I contacted the ROW team at the beginning of October and requested an update and emailed again today but have received nothing back to date. As soon as I receive something then I will inform Parish Clerk.

The Chairman thanked Wilts Cllr Williams for his report and wished him a speedy recovery.

8.         Police Report. As no police report has been received since early April Cllrs expressed their dissatisfaction with this situation.  Due to the fact that a local police report was not forthcoming Cllr Martin informed members that he had reported suspicious activity outside his front gates and asked the parish councillors present if they were aware of any similar incidents. Cllr Wheeler-Mallows informed Cllrs of a large number of Hare Coursing incidents that he was aware of.

9.         Correspondence.  None that has not been previously circulated.

10.       Planning. 

10.1     The Chairman updated Cllrs on the following planning applications:

10.1.1  PL/2021/07783 – Works to Protected Trees


Decision Date: 29-09-2021 Decision: Approve

The PC had supported this application.

10.1.2  PL/2021/07706 – Full Planning Permission

Address: The Quickset House, Everleigh, SN8 3EU

Proposal: Creation of new vehicular access to serve Quickset House

Decision Date: 05-10-2021 Decision: Approve with Conditions

The PC had supported this application.

10.1.3  PL/20/10867/FUL – Full Planning Permission

Address: Dairy Bungalow, Lower House Farm, Everleigh, Marlborough, SN8 3EU

Proposal: Retention of garage/workshop with storage/home office in roof space together with associated groundworks to raise ground levels

Decision Date: 22-10-2021 Decision: Approve with Conditions.

The PC had supported this application subject to conditions and asked for clarification on a number of points and a further review of the proposal.

 10.1.4 PL/2021/05654- Application under Class R to Determine if Prior Approval is Required for a Proposed Change of Use of Agricultural Building and Land within its Curtilage to Flexible Commercial Use.  Decision: Yet to be decided.

The PC had supported this application subject to conditions and asked for clarification on a number of points.

11.       Property. 

11.1      Grass Cutting Contract.  Cllr Wheeler-Mallows reported that J Bowen had made 8 cuts this year and Cllrs RESOLVED that the budget for FY 22/23 was to remain at £600.00.   Action:  Cllr Wheeler-Mallows and Clerk.

11.2    Play Area.  Cllr Wheeler-Mallows reported that the annual ROSPA Inspection had identified a small number of action points which are to be addressed by a works party on 16 Apr 22.             Action:  Cllr Wheeler-Mallows

11.3   Streetscene Minor WorksCllr Wheeler-Mallows reported that the Parish Steward had repaired 30m of tarmac path adjacent to the A342 from The Street to opposite Everleigh Manor West Gates leading to the Goa but there was still much to be done.  The Chairman suggested that the “Sparkle Team “might be able to help out and Cllr Wheeler-Mallows agreed to take this suggestion forward.  Finally, the removal of the Everleigh HRC signs from Everleigh Centre remains as a task for completion by Wilts Council in this FY.  Action:  Cllr Wheeler-Mallows.

11.4 Lower Everleigh Bus Shelter.  Cllr Wheeler-Mallows reported that this item is ongoing.  Action:  Cllr Wheeler-Mallows.

11.5 The Chairman informed Cllrs that he had received a request from a villager regarding a “Book Exchange” facility.  Cllrs deferred this request to the next meeting.  Action:  Clerk

12.       Finance.

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

12.1.1   Balance at Lloyds CA (statement date 31 Oct 21) £5340.52

12.1.5   Reconciled Balance as 24 Oct 21 £4394.28

Members noted the statements but had no comment at this time.

12.2     Authorise cheques for payment and those cheques issued since last meeting or presented for payment.

12.2.1 712 Reformed Plastics (Bench 14 Sep 21) £414.00 (VAT £69.00)

            12.2.2 713 The Courier (Printing 17 Sep 21) £16.38.

            12.2.3 714 P Gill Clerk’s (Clerk’s Sal & Exps 8 Oct 21) 320.06

            12.2.4 715 HMRC (Clerk’s PAYE 8 Oct 21) £80.00

            12.2.5 716 Playsafety Ltd (RoSPA Inspection 12 Oct 21) £115.80 (VAT £19.30)

12.3      Note payments Received

12.3.1  Nil.

                        Members noted receipt of the payments.

12.4.     Future Projects.   Cllr Bottomley briefed Cllrs on his latest draft of the Everleigh Enhancement 2 Year plan after which lead Cllrs gave the following updates:

12.4.1  Additional Bench.  Cllr Wheeler-Mallows reported that the bench had been paid for (£414 incl VAT £69 and Carriage £45) and that he was awaiting delivery from Reformed Plastics, Poole.     Action: Cllr Wheeler-Mallows.

12.4.2  Floral Garden (Budget £150). Cllr Evans reported by email that planting should begin in the next couple of weeks.  Action: Cllrs Evans.

12.4.3   Xmas Tree (Budget £100).  Cllr Earle reported that he remains ready to organise a Xmas Tree and decoration in December, to be located in Everleigh Centre in the vicinity of the bus shelter.  Cllr Waight has previously indicated that he may be able to assist the tree sourcing.  Action: Cllrs Earle & Waight.

12.4.4  Village Delivery Map. Cllr Martin briefed Cllrs on a 3rd draft of the delivery map which he had circulated by email.  After discussion Cllrs RESOLVED that Cllr Martin was to continue with the phased development of the delivery map based on the draft map of The Street and West View and that the 4th draft was to include the following areas:

– Lower Everleigh

– A342 West

– A342 East

– The Street & West View

– Marlborough Road.

Action:  Cllr Martin.

12..4.5 Repair of RoW Signs. Cllr Bottomley reported that he had received an email from Mr Nigel Linge stating that 75% of repairs had been carried out with the remaining 25% in hand.     Action:  Cllr Earle.

12.4.6  Caution Horse Warning Signs – Netheravon Road.  Cllr Bottomley reported that this is now on the CATG task list and that he anticipates that it will be implemented next year.  However, he will report back after the next CATG meeting (15 Nov 21).  Action: Cllr Bottomley.

12.4.7.  Flower Planters and FY 22/23 and beyond. Playground Maintenance.   Cllr Wheeler-Mallows proposed that based on a rough order of costs for the playground maintenance

£100.00 should be allocated in the budget FY 2022/2023.  Cllrs then RESOLVED that £100.00 be allocated to fund playground maintenance in the FY 22-23 Budget.

                                       Action:  Cllr Wheeler-Mallows and Clerk. Flower Planters.  Cllr Earle reported that he has now formulated some ideas for the size and style of the planters. Moreover, he recommended that the provisional locations of the planters should remain under review. Cllrs RESOLVED and confirmed that

£950.00 was to be in the Flower Planters Project line in the FY 2022/2023 Budget.                            Action:  Cllr Earle & Clerk

13.       Village Events.

13.1 Harvest Festival Service Saturday 9th October.  Cllr Bottomley reported that the Harvest Festival service took place in St Peter’s Church on Saturday 9th October. The Church was decorated beautifully by the Ladies of Everleigh, who arranged a stunning floral display. Rev Michael McHugh conducted an excellent service. Readings were delivered with aplomb and hymns were heartily sung. Harvest gifts were gratefully received and donated to the Trussel Trust food bank in Andover.   Cllrs noted the report.

13.2.  Village Litter Saturday 23rd October.  Cllr Bottomley reported that the event had been well supported by 16 participants with 15 black bags of litter being collected and as a result the village looks much tidier.  However, Wilts Council has yet to remove the bags.  Moreover, Cllrs confirmed that litter picks are to take place in the Spring and Autumn in the future.                                                                 Action:  Cllrs Bottomley and Evans

13.3.  Carol Service Saturday 11th December.  Cllr Bottomley reported that at present this event is to go ahead with a start time of 5pm.  However this event will be subject to any COVID 19 constraints that may be in place.  Cllrs then discussed the draft planning checklist and risk assessment after which Cllr Martin agreed that he and his partner would lead on refreshments with support from a village volunteer. There then followed a discussion as to whether a Temporary Events Notice (TEN) was required for this event. Cllrs then RESOLVED that a TEN was not required for this event.    Action Cllr Bottomley

14.       Right of Way (RoW) 6.  Cllr Earle reported that he has attempted to make further contact with the RoW Officer at Wilts Council but to no avail.  Wilts Cllr Williams had also tried to chase this up with the RoW Officer but once again to no avail.

            Action:  Cllr Earle & Wilts Cllr Williams

             Afternote:  The Wilts Council RoW officer has now responded and efforts to resolve this issue remain ongoing.

15.       Forecast of Events for 2022.  Having considered a draft Forecast of Events for 2022 Cllrs RESOLVED to endorse the draft as presented and to confirm that a Village Celebration of the Queen’s Platinum Jubilee would take place on Saturday 4th June 2022 with a budget of £300.   Action:  Cllr Bottomley & Clerk

16.       Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 11 January 2022 at Collingbourne Ducis Village Hall.

Meeting closed at 8.40pm

Signed:                                                                                     date: