Everleigh Parish Council – Meeting Minutes 8th September 2020

EVERLEIGH PARISH COUNCIL

 MINUTES OF PARISH COUNCIL MEETING HELD REMOTELY (via Zoom) on TUESDAY 8 SEPTEMBER 2020

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr P Evans, and Cllr A Earle.

In Attendance: Mr P Gill (Parish Clerk), Wilts Cllr I Blair-Pilling and one Member of the Public.

1.         Explanation.  The Chairman explained that on 4th April 2020 the Government introduced The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which allows local councils to meet remotely.  These regulations apply to meetings held before 7th May 2021. A copy of the Regulations is available from the Clerk. The Chairman also highlighted that an Everleigh Parish Council protocol for the conduct of remote meetings was issued on 1st May 2020 and summarized the key points from this protocol.

2.         Apologies:       None

3.         Disclosure of Interest.  None declared.

4.         Co-option.  No applications received.  The Chairman then briefed Cllrs on the situation regarding manning and recruiting of councillors.

5.         Minutes of the Parish Council Meeting held on 22 June 2020. 

5.1       Previous Minutes.        The minutes of the Parish Council Meeting held on 22 June 2020 were agreed and Cllrs RESOLVED that the minutes were to be signed, after the meeting, by the Chairman as a true record.

5.2       Matters Arising.

Item 5.2.1 Green Infrastructure and Open Spaces Collaboration and Household Surveys. Cllr Bottomley reported that he had completed the Collaboration survey which the Clerk forwarded to Wilts Council.  Wilts Cllr Blair-Pilling reported upgrading of the Broadband for Lower Everleigh was going to happen and that the build was to take place in October with the opening to happen in due course.  Cllr Wheeler-Mallows agreed to monitor the implementation of this project.        Action.  Cllr Wheeler-Mallows.

Item.    5.22.  SSEN Customer & Community Advisor.  Cllr Bottomley reported that he had advertised SSEN capability in his latest article for the Courier.  Item Closed.

Item 9Correspondence.  Cllr Bottomley reported that he had responded to the NALC New Code of Conduct Consultation in line with what Cllrs had agreed i.e. that the revised model is comprehensive with the same 7 core principles and it captures the key standards, qualities and behaviour expected of local councillors.  Item Closed.

6.         General Public.  The Member of the Public asked a question regarding the non-delivery of the Courier to their address.   Cllr Earle agreed to get the address added to the delivery list.

                                                                                                            Action:  Cllr Earle.

7.         County Cllr Report.  Wilts Cllr Blair-Pilling reported the following: As back in July it is all moving rather quickly.  I appreciate that you are focussed more on local parish matters, that you receive all the Council Communications and you all watch the news.  He then touched on the following:

COVID in that, while Swindon has been a focus of concern and local outbreak management, Wiltshire has continued with low infection rates with only minor events such as Bakery in Devizes.  Our Public Health officers are working v closely with Swindon.

Organisation – Now in Recovery Phase in which Local Authorities take the lead, but able to revert to Response mode if necessary. Our Local Outbreak Management Plan was agreed on 23 July 2020. It is available online, dynamic and will be updated as national guidance or legislation changes.

Recent notable Council activity – Through August – Leisure Centres reopening in phases – by Centre, hours and activity – focus on gymnasium & swimming.  No cafes or creches. Need to book sessions.  Tidworth & Marlborough open 7 Sep. Amesbury and Durrington aiming for end of September. Libraries:  6 x main open for browse and computer use.  In next phase of openings Amesbury & Marlborough open 14 Sep with Click and Collect and bookable computer access.  Now focussed on mobile libraries and working with local volunteer leaders on how and when to reopen smaller libraries.

Implementing social distancing measures in towns to help pedestrians, cyclists and businesses and assisting schools’ preparations.

Evaluating the good practice and lessons on areas such as video-conferencing, alternative service delivery and how communities reacted so positively and co-operatively.

Finance – There are immediate and undoubtedly long lasting significant financial implications for Wiltshire’s economy, communities and residents as well as the Council itself. The government has promised that in the forthcoming Spending Review it will determine what support councils need to help them meet the pressures of income loss from council tax and business rates.

Legal and Governance – Gradually reintroducing face to face informal meetings, but not yet able to return to our principal formal public meetings in person (e.g. Council, Cabinet and Scrutiny, Planning)

Workforce – We have maintained government guidance on working at home and staff have been asked to remain working at home wherever possible to maintain their safety.  Gradually returning where necessary for function or personal well-being.

Parish Matters.

Precept – Be mindful that any increases in those eligible for Universal Credit brings a reduction in their liability for council taxes and hence reduces Wiltshire Council and Parish tax bases.  In effect for the same sum we divide among fewer payees.

8.         Police Report.  PCSO A Jones reported the following by email:

June.  12.06.2020 – Everleigh – Unknown suspect has cloned a credit card and purchased items.

August.  21.08.2020 – EVERLEIGH – X 2 unknown males on quad bikes have entered IP’s farm looking for hairs. Males have then threatened to return to the location.

9.         Correspondence.  None that has been otherwise previously circulated. Having considered a letter from the Navigation Group of the British Army Motorsports Association regarding an event to be held in the area of the Village, including The Street and Lower Everleigh, around 11.30pm – 00.30 am on Sat 26 Sep 20 Cllrs RESOLVED that notice was too short and it is a matter for the Group to deliver leaflets to affected persons and that the Chairman was to phone the event organiser to discuss the timing and impact of the event.     Action:  Cllr Bottomley.

            (Post Meeting Note.  The event organiser has agreed to exclude The Street by taking a route Netheravon Rd – Sewage Farm concrete track – dirt track to the Everleigh playground – byway to the South of Everleigh and also to avoid Lower Everleigh.)

10.       Planning. 

10.1 20/04931/FUL.  Single storey lean to extension to the rear of the house at 2 West View, Everleigh, Marlborough, Wiltshire, SN8 3EY.

10.2 20/06375/TPO.  Work to TPO Trees. Proposal: – T1 – Beech – crown raise, reduce by 6 ft and crown thin all over:  T2 – Cherry – reduce by 6 ft:  T3 – Thuja – fell at Blake House.

10.3 20/06355/FUL. Single storey side extension to provide boot room and covered porch at 6 West View. SN8 3EY.

Having previously considered the above applications Cllrs RESOLVED to not make any comment or objection.

11.       Property. 

11.1 Grass Cutting.  To yet confirm the total number of cuts so far undertaken, but anticipate one more at least.  Most recent one undertaken last week.  All according to anticipated and planned for cuts.  Ongoing.                    Action:  Cllr Wheeler-Mallows.

11.2    Play Area.  Remains closed, but COVID-19 restrictions and advice to be kept under review.  One problem of reported damage to eastern pedestrian gate after unauthorised entry by persons N/K.  Remedial action taken, gate now better secured by being screwed shut both top and bottom with timber braces.  Western gate secured by combination bicycle lock and chain.  Ongoing.                                             Action:  Cllr Wheeler-Mallows.

11.3   Streetscene Minor WorksLiaison continues.  Nothing untoward to report.  One positive result, in Lower Everleigh, where the turning circle was deteriorating on the eastern edge, and the road surface had collapsed.  Now fixed by Parish Steward by in-filling with road-stone (Hoggin/Type 1).  Junction A342/The Street road drain cleared blocked and pooled to middle of A342 under torrential rain.  Cleared by rodding by me.  Will report to Parish Steward.                                                              Action Cllr Wheeler-Mallows.

11.4   ISO Container.  Henry Waight would prefer to leave the ISO where it is, as it

sits over and protects the Waights’ new water storage tank.  Moreover, Cllr Wheeler-Mallows has ex Cllr Hudson’s ISO keys.                                Item closed.

11.5 Salt Bins Audit.  Return submitted to Wilts Council.  Although the Council has a reserve it is impossible to judge what the requirement might turn out to be;  however it is anticipated the current level of reserve should suffice. Cllr Wheeler- Mallows agreed to monitor the stock levels through the winter.              Action:  Cllr Wheeler-Mallows

12.        Finance.

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

12.1.1   Balance at Lloyds CA (statement date 1 Aug 20) £6412.24

12.1.2   Reconciled Balance as at 7 Sep 20 £5989.34

Members noted the statements but had no comment at this time.

12.2      Cllrs had previously received and noted Internal Auditor’s Report and review effectiveness of internal audit.        

12.3      To authorise cheques for payment and those cheques issued since last meeting.

            12.3.1 676 A Earle (Mulch for Roses 15 May 20) £50.00 (VAT £8.33)

12.3.2 677 P Gill (Half Printer Costs 3 Aug 20) £27.48 (VAT£ 4.58)

12.3.3 679 P Gill (Lever Arch Folders) 15 Aug 20) £ 6.00 (VAT £ 1.00)

            12.3.4 680 P Gill (Clerk’s Salary & Expense 15 Aug 20) £311.62

12.3.5 681 HMRC (Clerk’s PAYE 15 Aug 20) £77.80    

                        Members noted the payments.

12.4      Note receipts.

12.1      Nil.

13.      Village Events.

13.1 Harvest festival Sat 10 Oct 20.  Cllrs noted the cancellation of this event.

13.2 Litter Pick Sat 24 Oct 20.  Cllr Bottomley reported that although this Litter Pick would follow the format of previous Litter Picks it would be adjusted to take into account COVID-19 restrictions.                                                                   Action:  Cllr Bottomley.

13.3 Carol Service Sat 5 Dec 20.  Support to the event to be considered at next meeting in light of the then current COVID-19 restrictions.                        Action:  Cllr Bottomley

14.       Marlborough Road Speed Limit.  Cllr Bottomley reported that he had received an email from a Wilts Council Highways Officer informing him that the implementation of Everleigh PC’s proposal of a reduction of the speed limit from 50 to 40mph on Marlborough Road is high on the list to progress.  The Officer was hopeful therefore that the Traffic Order Consultation should take place in October and that there is a good chance that implementation can completed within the current financial year.                                                                                Action: Cllr Bottomley.

15.       ROW.  The Parish Boundary Walk leaflets have now been finalised and are ready for distribution within Everleigh and other local Villages.  The Chairman thanked Cllr Evans for his input into the production of the leaflets.                                                       Action:  Cllr Bottomley.

16.   Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 27 October 2020.

Meeting closed at 7.55pm

Signed:                                                                                     date:

Name:

Chairman