Everleigh parish Council – Minutes from Meeting 29th oct 2019


Minutes of the meeting of the Parish Council held
at Collingbourne Ducis School on 29 October 2019

Chairman: Cllr D Bottomley

Present: Cllr K Wheeler-Mallows, Cllr A Earle, Cllr J Jones and Cllr E Hudson.
In Attendance: Mr P Gill (Parish Clerk), Wilts Cllr I Blair-Pilling and Mr P Evans (potential co-optee.)


Disclosure of Interest. None declared.

Minutes of the Previous Meeting. The minutes of the Meeting of the Parish Council held on 3 September 2019 were signed by the Chairman as a true record.

Matters Arising.
Item. None that do not appear on the agenda.

Co-Option. Following a vote and having met the statutory (LGA 1972 Sect 79 & 80) eligibility requirements Mr P Evans was co-opted as a Member of the Council. Cllr Evans then signed the Declaration of Acceptance of Office (LGA 1972 Sect 83). The Clerk then reminded Cllr Evans that he was required to complete the register of Members’ Interests within 28 days. Cllr Evans was appointed as a member of the property committee. Action: Cllr Evans

General Public. No questions asked.

Wilts Constabulary. There was only one reported relevant serial:
27.09.2019 – EVERLEIGH – Suspects have been seen to hare course on farming land causing damage to crops.

County Councillor. Wilts Cllr Blair-Piling reported that the Boundary Review was now before Parliament and as a result Everleigh is planned to be part of the Ludgershall North voting ward. He then summarised a number of major strategic decisions that had been taken by Wilts Council, none of which will have an immediate or significant impact on Everleigh. However, it is worth noting that the Outdoor Education Centres are to remain open and that a review of Community Funding has found that the Tidworth Area Community requires investment. Moreover, 1,000 new houses are to be built by the Wilts Council over the next 10 years and that the first 228 have been approved. Finally Wilts Council intends to reduce its carbon footprint by 25% over the next 3 years. In reponse to a question from Cllr Wheeler-Mallows Wilts Cllr Blair- Pilling informed the meeting that he did not know the full reason why a large number of new road signs had been renewed on a number of the major routes in the Council’s area; he suspected that it was due to extra funding having been given by Central Government.

Planning. To consider applications as received from Wilts Council.
None received; however Cllr Bottomley informed Cllrs that the new barn at Pigleaze Dairy is considered by Wilts Council to be part of the current planning application.

Grass Cutting. Contract.
Cllr Wheeler-Mallows reported that this season’s cutting had come to an end and that the contract had run well. The current contractor has agreed to doing the grass cutting for 2020 at the same rates as this year. An invoice for this year’s cutting was passed to the Clerk for action. Action: Clerk
Wild Flower Trial. Having considered taking part in the trial Cllrs RESOLVED to take no further action.

Play Area. Cllr Wheeler-Mallows reported that the RoSPA inspection report had not identified any areas of real concern and that the remedial work will be carried out by him and Cllr Earle in the near future and by the next works party .Action: Cllr Wheeler-Mallows & Cllr Earle.

Streetscene Minor Works. Cllr Wheeler-Mallows reported that the Parish Steward continues his good work and that he will task him to start clearing the footpath to the Goa. He agreed to produce a map of all the gullies in the village in order that it can be used to help identify to Wilt Council Sweeper Team those gullies that need clearing. Moreover, he is collecting 1 Ton of road salt this week. Action: Cllr Wheeler-Mallows.

Defibrillator. Cllr Hudson reported that as the old Defibrillator was found to be beyond economical repair therefore a new one been purchased at a cost of £1110.00 and that the TAB had authorised a grant of £462-50 towards the cost. Action: Cllrs Hudson & Earle. ISO Container. Cllr Wheeler-Mallows reported that after inspecting the ISO container he was of the opinion that it had not been damaged as a result of an attempted break in. He also reported that he had sourced and fitted a second padlock at no cost to the Council.


The Clerk presented a bank reconciliation and current liquidity statement as follows:
Balance at Lloyds TSB CA (statement 1 Oct 19) £5523.83
Reconciled Balance as at 29 Oct 19 £3908.61
Members noted the statements but had no comment at this time.

Authorise cheques for payment and those issued since last meeting
Bank Transfer. The Courier (Flyer printing 6 Sep 19) £16.38
661 E Hudson (Carol Service “TEN” 6 Sep 19) £21.00
662 Playsafety Ltd (RoSPA Inspection 25 Sep 19) £115.80 (VAT £19.30)
663 E Hudson (Defibrillator 26 Sep 19) £1110.00 (VAT £185.00)
664 P Gill (Clerk’s Salary & Expenses Oct – Dec 19) £311.42
665 HMRC (Clerk’s PAYE Oct – Dec 19) £ 78.00
Cllrs RESOLVED to authorise the cheques.

Note payments received.

Correspondence. None that had not been circulated.

Complaints Procedure. Having considered adopting a previously circulated draft of the Complaints Procedure Cllrs RESOLVED to adopt the revised Complaints procedure with an effective date of 1 January 2020. Action: Clerk

Village Events.
Harvest Festival Sat 5 Oct 19. Cllr Bottomley reported that the festival had been attended by
some 30 villagers and was a great success with the proceeds going to West Farm Residential Home. Cllrs offered their congratulations to all involved.

Carol Service Sat 7 Dec 19. Cllr Bottomley reported that although most of the planning had been completed there was still a requirement to fill the lesson reader slots of which Cllr Wheeler-Mallows volunteered to fill one. Cllr Hudson reported that she still had to purchase some food stuffs and ancillaries and tabled 3 draft flyers for consideration by Cllrs who selected the “Tartan Bell” option. A setting up works party is to meet at 10.00 hours on the day. Action: Cllrs Bottomley & Hudson

A342 & Marlborough Road Speed Limits. Cllr Bottomley summarised the situation to date and the salient points arising from correspondence received from villagers and his replies all of which had been previously circulated to the Cllrs. Having considered the correspondence and Cllr Bottomley’s replies Cllr RESOLVED that the way forward was to examine the FY 20/21 budget at the January meeting with a view to assessing if funding could be made available to implement the changes to the speed limit in order that Cllr Bottomley can attend the January meeting of CATG with a firm line from the Council. Action: All Cllrs

Rights of Way. Cllr Bottomley reported that he had attended a meeting of the Avon Valley Walking Group which is planning to include the Council Boundary Walk in a flyer to be funded by TAB. Cllrs Bottomley and Evans agreed to produce a draft boundary walk route flyer. Action: Cllrs Bottomley & Evans.

17 Emergency Plan. Having considered the previously circulated revised 3rd draft of the Everleigh Village Emergency Plan (EVEP) Cllrs RESOLVED to endorse the EVEP with some minor amendments and directed Cllr Wheeler-Mallows to circulate a final version to the other Cllrs for comment prior to printing and distribution of Annex A to the EVEP to the villagers and posting on the village website. Action: Cllr Wheeler-Mallows.
Forecast of Events. Cllr Bottomley tabled a previously circulated 1st draft Forecast of Events for2020.
Having considered the draft Cllrs RESOLVED to change the date of the Jan meeting to Mon 6 Jan and the Nov meeting to Mon 2 Nov 20 and to amend a minor typo. Action: Cllr Bottomley

Tidworth Area Awards. Having considered nominating someone for an award Cllrs decided not to make any nominations.

Date of Next Meeting: The date of the next two meetings were confirmed as Monday 6th January 2020 and Tuesday 17th March 2020 at 7pm in the Collingbourne Ducis School
The meeting closed at 8.36pm

Signed: Date:

Name: Chairman

PAGE 3 Chairman’s initials & date