Everleigh Parish Council 1st November 2016 Meeting Minutes


Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Ducis School

on Tuesday 1 November 2016.

Chairman: Cllr D Bottomley

Present: Cllr J Jones, Cllr K Preece, Cllr T Symonds, Cllr E Hudson, Cllr S Matton, and Cllr K Wheeler-Mallows

In Attendance: Mr P Gill (Parish Clerk), Wilts County Cllr C Howard.

  1. Apologies: PCSO M Downham

  1. Disclosure of Interest. None declared.

  1. Minutes of the Meeting of the Parish Council held on 5 September 2016. With two amendments made the minutes were signed by the Chairman as a true record.

  1. Matters Arising. Nil.

  1. General Public. No questions asked

  1. Wilshire Constabulary. PC Wildman reported the following by email: The Community Policing Team (CPT) model will be rolled-out across Wiltshire Police this autumn, starting with the county of Wiltshire on 17 October 2016 and followed by Swindon on 7 November 2016. This follows a successful trial of the new model in Trowbridge, Warminster, Bradford on Avon, Westbury, Tisbury, and Mere. CPT combines Neighbourhood Policing, Response teams and Local Crime Investigators so there is a “one team” approach to community policing. It means there is a bigger team of officers and police staff available to attend incidents and improves communication between teams and departments. It gives the public a better service because issues can potentially be resolved at the first point of contact (101 and 999 call-takers) and provides them with a named officer/police staff member who they will be able to keep in touch with during the investigation. It also encourages officers and staff to take more “ownership” of cases. There will be seven Community Policing Teams: Swindon North, Swindon West, Swindon South, Wiltshire North, Wiltshire West, Wiltshire East and Wiltshire South. Each Community Policing Team will be overseen by a Superintendent and will have an Inspector and a Deputy. The team will be made up of a mix of police officers, community co-ordinators, PCSOs, civilian local crime investigators and Specials. We will be engaging with the public as the roll-out commences and will welcome feedback about the new model. Please speak to your local officers to find out more about how Community Policing will affect your local area. You can also find out more, including videos and infographics explaining the new model, on our website http://www.wiltshire.police.uk/information/community-policing-pilot . Our free Community Messaging service will also help keep you updated about policing and crime in your local area https://www.wiltsmessaging.co.uk/

Current Priorities. Our current priority this month is to focus on Anti Social Behaviour around Dewey’s Lane in Ludgershall particularly in Jubilee Gardens and also Ludgershall Castle grounds. Our aim is to deter any Anti Social Behaviour during hours 18.00 – 23.00. Hare Coursing is still ongoing and a new Policing Priority has been instigated to tackle this. If you have any relevant information or see such activity please call us. Community intelligence is crucial for us, so please continue to tell us if there are things of concern going on in your area.

Relevant Serials for October 2016

On 10th October a report was received in relation to possible Hare Coursing around BB crossing. Police attended however were unable to locate the vehicle.

Local Crimes

There are no reported Crimes for Everleigh for the month of October.

We encourage as many residents from the Village to join Community Messaging (link is above). This link will allow you to check stats in more detail for your area, and all surrounding areas.

The Chairman thanked Pc 1481 Lucy Wileman for her report.

7. County Councillor. Wilts County Councillor C Howard presented the following report: So far as

Wiltshire Council is concerned, there is nothing special to report at the moment. With the Council and

Parish Council elections due on Thursday 4th May 2017, it is unlikely that there will be any major policy

initiatives until early to mid 2017. He then spoke about the election process and the constraints placed on

Cllrs in the 6 weeks leading up to the date of the election. The Clerk added that the Parish Council would

be unable to hold elections for the Office of Parish Cllr after 7 Nov 16.

The Chairman thanked Wilts Cllr Howard for his report.

8. Correspondence. As received and if necessary held at the clerk’s office. None that has not already been


9. Planning. Planning Applications as received from Wiltshire Council since the last meeting.

9.1 16/08238/FUL Garage at Talland, 1105 , Lower Everleigh. This has already been discussed

and a response submitted, with no objections.

10. Property.

    1. Grass Cutting. Performance update. Cllr Wheeler-Mallows reported that the 8th and last cut of the

Season had taken place today and confirmed that Mr J Bowen has agreed to cut the grass for the 2017 growing season at £50.00 per cut. The Clerk asked that Cllr Wheeler-Mallows obtain, as a matter of urgency, a formal invoice for the cuts that have been carried out in this growing season. Action: Cllr Wheeler-Mallows

    1. Play Area Development Project. Cllr Wheeler-Mallows reported that all the phase 1 work has been

completed and that the BMX track is growing over quite well. Phase 2 work is scheduled for FY 17/18 and there is a budget line to reflect this in the draft budget for FY 17/18. Action: Cllr Wheeler- Mallows

    1. Street Scene Minor Works. Cllr Wheeler-Mallows reported that he was waiting for a call from Mr

Andy Cole, Highways Engineer at Wilts Council which he has now received during which Mr Cole verified that some of the work was carried out last week.  Cllr Wheeler-Mallows is to monitor the performance in order to and ensure the current list is completed. Action: Cllr Wheeler-Mallows

    1. RoSPA Playground Inspection Sep 16. Cllr Wheeler-Mallows confirmed that the inspection report

has been received and circulated to Cllrs. He has a plan to tackle the faults identified in the report and will report back on progress to date at the next meeting. Action: Cllr Wheeler-Mallows.

  1. Finance.

    1. The Clerk presented a current liquidity statement and bank reconciliation as follows:

      1. Balance at Lloyds TSB CA (statement date 1 Oct 16) £4532.39

      2. Balance at Lloyds BIAA ( statement date 1 Apr 16) £00.00

      3. Balance at Santander (statement date 1 Oct 16) £1,964.88

      4. Combined Balance at 1 Oct 16 £6497.27

      5. Reconciled Balance as at 31 Oct 16 £6236.50

Members noted the statement and reconciliation.

11.2 Authorise cheques for payment and those cheques issued since last meeting.

      1. 521 Ab-Fad Loos (Summer Party 26 Sep 16) £96.00

      2. 522 S Matton ( Summer Party Expenses 3 Oct 16) £55.57 (VAT £6.22)

      3. 523 Playsafety Ltd (RoSPA Inspection 29 Sep 16) £109.20 (VAT £18.20)

      4. 524 P Gill (Clerk’s Salary & Expenses Oct-Dec 16) £294.78

      5. 525 HMRC (Clerk’s PAYE Oct-Dec 16) £73.60

      6. 551 D Bottomley (Tates Printers 27 & 31 Oct 16) £64.00

    1. Note all major receipts since last meeting.

      1. £110.00. Returned hire Fee.

Members noted the receipts

    1. Annual Return.

      1. Note conclusion of the audit for FY 15/16 with minor comments.

      2. Audit Completion. Note posting of Audit Completion Notice on 30 Sep 16.

11.6 Bank Signatories. Having considered the current bank signatories Cllrs RESOLVED that

Cllrs Jones, Hudson and Wheeler- Mallows be added to the bank signatory list.

Action: Cllrs Jones, Hudson and Wheeler- Mallows and Clerk.

    1. Auto Enrolment. Cllr Hudson reminded Cllrs of the key points on the auto

enrolement pension scheme for the Parish Clerk. After discussion, this item was deferred until

the March 17 meeting. Action: Cllr Hudson and Clerk.

    1. TCAP Grant. Having considered a grant request from TCAP Cllrs RESOLVED to defer this item to the next meeting in order that Cllr Bottomley find out more about the role and full costs. Action: Cllr Bottomley.

    2. FY 17-18. Having considered the draft budget as presented by Cllr Bottomley Cllrs RESOLVED to use the draft as the basis for setting the budget and Precept at the Jan 17 meeting. In the meantime the Clerk was to continue updating the budget ready for Jan 17. Action: Clerk.

12. Village Events

    1. Summer Party Sat 10 Sep. Cllr Bottomley reported that despite the inclement weather the

Summer Party had been a great success as was the use of the play area to hold the party. It was

good to use all the play equipment being used and the absence of a Bouncy Castle did not

detract from fun had by the children and adults alike. Cllrs decided to defer a decision on a date

for next party and as to whether a Bouncy Castle was required until the January meeting.

Action: Cllr Bottomley.

    1. Bonfire/Fireworks Night Sat 5 Nov. Cllr Matton reported all was in hand and that the format

was to follow last year’s. She then went through the event checklist, management plan and

health and safety plan and allocated tasks and responsibilities in line with them. After

discussion all tasks and responsibilities were accepted and it was decided that the bonfire was to

be lit at 5.30pm. Cllr Bottomley then outlined the 3 phase recovery plan.

Action: Cllr Matton supported by all Cllrs

    1. Carol Service/Curry Lunch Goa Balti Sat 10 Dec. Cllr Preece reported that all was in hand.

However, as there are only few Cllrs available on the day she asked that she is given as much

help as possible to make the day work. There is a Task Group planning meeting scheduled for 8

Nov 16 to confirm final tasks and responsibilities. Flyers have been printed and will be

distributed during the week beginning 14 Nov. Action: Cllr Preece and Task Group.

  1. WWI Commemorative Stone.

13.1 Procurement of Stone from Wilts Concrete. Cllr Matton informed Cllrs that the stone was now in position and ready to receive the memorial plaque which Cllr Wheeler-Mallows confirmed he was ready to affix at an appropriate point in time. The Chairman congratulated all concerned in the procurement of the stone and the plaque. Action: Cllr Wheeler-Mallows.

13.2 Inauguration Ceremony/Remembrance CeremonySaturday 12th November 2016. Cllr

Bottomley tabled the latest version of the plan and Order of Service for the Inauguration Ceremony/ Remembrance Service for consideration. Cllrs agreed the plan and congratulated Cllr Bottomley on the quality of the Order of Service. Action: Cllrs Bottomley and Jones.

  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00pm on Monday 9 January 2017 to be held in Collingbourne School.

Signed: date: