Everleigh Parish Council – Annual Parish Council Meeting


Annual Parish Council Meeting

Dear Sir/Madam

I hereby give you notice that the Annual Parish Council Meeting of the above named Parish Council will be held in The Crown Hotel, Everleigh on Monday 11th May 2009 after the Annual Parish Meeting.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 29th day of April 2009.

Signed: Philip Gill



1.Record any Apologies for absence

2.Election of Officers:
2.1.Election of Chairman and Declaration of Acceptance of Office.
2.2.Election of Vice-Chairman.

3.Allocation of Jobs
3.1.Planning – Chair
3.2.Property – Chair

4.Disclosure of Interest: To receive any disclosure(s) of Interest by a Councillor(s) and/or any officer(s) in matters to be considered at this meeting, in accordance with the provisions of the Local Government Act 1972 and the National Code of Local Government conduct.

5.General Public. Questions

6.Wiltshire Constabulary – Receive report.

7.Minutes of Previous Meetings. Minutes of the Annual Parish Meeting held on meeting held on 6 May 2008 and the Parish Council Meeting held on 11 March 2009.

8. Matters Arising.


9.1.North West Downs AONB. Management Plan Consultation letter.
9.2.Wiltshire County. Grass Cutting Plan.
9.3.WALC. April Newsletter & pay scales.


10. Planning: To consider the Planning Applications as received from KDC.
10.1. New planning applications.
10.1.1. E090524FUL – Detached garage including hobbies room, guest room and home office Dairy Bungalow Lower House Farm Everleigh Marlborough Wilts SN8 3EU for Mr & Mrs Mcquaid.

11. Property. To receive a report and consider any necessary action
11.1.Grass Cutting. Review arrangements.
11.2.Play Area. Receive update.

12. Finance:
12.1.Receive Current Liquidity statement and bank reconciliation.
12.2.Adoption of Accounts to 31st March 2009 and Approval of the Statement of Assurance for year ended 31st March 2009.
12.3.Review risk assessment and insurance levels.
12.4.Authorise cheques for payment and those cheques issued since last meeting.
12.4.1.Field Fencing – £1954.00
12.4.2.Community First Insurance – £489.02
12.4.3.WALC & NALC Subscription – £65.49
12.4.4.Clerk’s salary £263.98.
12.4.5.Community First Annual Subscription – £ 36.00.

12.5.Note payments Received
12.5.1.Precept – £3,100.00.
12.5.2.KDC Grant – £10,000.

13.Councillor Vacancy. Filling of a vacancy following resignation of Cllr G Beaton.

14.Village Events.

14.1.Getting to know each other. Receive post event report
14.2.Village Feast. Decide format a set date.

15. AOB. Exchange of Information, to include reports from County and District Councillors and items for the next meeting.

16. Confirm the date of next meeting as Monday 6 July 2009.

Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.

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