Everleigh Parish Council Meeting – 14th September 2015


Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held in Collingbourne Ducis School on Monday 14 September 2015 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 7th day of September 2015.

Signed: Philip Gill



  1. Apologies for Absence.

  1. Declaration of Interest in Items on the Agenda. To Confirm that Members have registered their interests and to receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 9 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations.

  1. Minutes of the previous meetings.

  1. Matters arising – For information only.

  1. General Public – Questions.

  1. Wiltshire Constabulary – Receive report.

  1. County Councillor – Receive report.

  1. Correspondence – As received and if necessary held at the clerk’s office.

  1. Planning. To consider Planning Applications as received from Wiltshire Council

9.1 TBC.

  1. Property. – To receive a report and consider any necessary action.

10.1 Grass Cutting. Performance update. Cllr Wheeler-Mallows

10.2 Street Scene Minor Works. Receive update. Cllr Wheeler-Mallows.

10.3 New Play Equipment. Receive update on minor work required on the new slide equipment in the U12 Playground section. Cllr Wheeler-Mallows.

10.4 RoSPA Playground Inspection Sep 15 (Date TBC by the Clerk). Receive update and consider the stones issue on the BMX track. Cllr Wheeler-Mallows.

  1. Rights of Way (ROW) . Receive update on ROW Signs within the Everleigh Parish Boundary. Cllr Bottomley.

  1. Finance.

    1. To receive Current Liquidity statement and bank reconciliation.

    2. To authorise those cheques issued since last meeting and for payment.

      1. 484 Wiltshire Air Ambulance donation £50.00 8 Jul 15.

      2. 485 Grant Thornton UK LLP (Audit fees 14 Jul 15) £120.00 (VAT £20.00)

      3. 486 Ab-Fab Loos (Summer Party 16 Jul 15) £93.60 (VAT 15.60)

      4. 487 S Matton (Reimbursement for miscellaneous items purchased for Summer Party Jul 15) £46.80 (VAT 4.05)

      5. 482 P Gill (Clerk’s Salary & Expenses Jul-Sep 15) £291.93 TBC

      6. 483 HMRC (Clerk’s PAYE Apr-Jun 14 Sep 15) £72.80 TBC

    3. Note major receipts since last meeting.

    4. Annual Return. Note conclusion of the audit for FY 14/15 with the receipt of Annual Return with one comment made by the External Auditor.

    5. Audit Completion. Note posting of Audit Completion Notice on 6 July 15.

    6. Clerk’s Salary and Expenses. Consider payment of £TBC less £TBC PAYE.

  1. Village Events.

    1. WWI Commemorative Stone. Receive update from Cllrs Matton and Jones.

    2. Harvest Festival Service St Peter’s Church Sun 6 Sep. Receive post event report from Cllr Matton.

    3. Bonfire/Fireworks Night Sat 7 Nov. Receive up date from Cllr Matton.

    4. Carol Service/Curry Lunch Goa Balti Sat 12 Dec. Receive update from Cllr


  1. Emergency Plan. Consider revised plan as drafted by Cllr Symonds.

  1. Time Credits. Receive up date from Cllr Symonds.

  1. Invite to the House of Commons. Consider invitation from Claire Perry MP for 2 Cllrs to visit the House of Commons on Mon 16 Nov 15

  1. Date of future meetings. Confirm the date of the next meeting as Monday 2 November 2015 at 7.00pm in Collingbourne Ducis School.

Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.