Everleigh Parish Council – Minutes from 11th January 2022

EVERLEIGH PARISH COUNCIL

 MINUTES OF EVERLEIGH PARISH COUNCIL MEETING

HELD ON TUESDAY 11 JANUARY 2022

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows (vice Chair) Cllr H Waight and Cllr T Martin.

In Attendance: Mr P Gill (Parish Clerk).

  1. Chairman’s Announcement.  The Chairman wished all a Happy New Year and identified the main efforts of the meeting as the setting of the budget and the Precept for FY 22/23, reviewing the Everleigh Enhancement Plan and the draft plan for the Queen’s Platinum Jubilee.
  • Apologies:  Cllr P Evans, Cllr A Earle, Wilts Cllr C Williams, and PC Sharon Duggan
  • Disclosure of Interest.  None declared.
  • Co-option.  No applications received.
  • Minutes of the Parish Council Meeting held on 26 October 2021. 
    • Previous Minutes.  The minutes of the Parish Council Meeting held on

26 October 2021 were agreed, and Cllrs RESOLVED that the minutes were to be signed by the Chairman as a true record as soon as possible after the meeting. 

Action:  Chairman & Clerk

  • Matters Arising.  None
    •       Draft Minutes.  Having considered the issue of draft minutes Cllrs RESOLVED that     

      minutes were to be initially issued with a “Draft” watermark which was to be removed

      once the minutes had been ratified.      Action: Clerk

  • General Public.  No questions asked.   
  • Wilts Council Cllr Report.  Cllr C Williams offered his apologies and sent the following report by email.

The start of the new year will bring a new round of Cabinet and Full Council meetings with important subjects as the Budget, Business Plan and Environmental issues to discuss, which I will report on at future meetings.  Since the last Parish Council meeting in November, I attended the Overview and Scrutiny Management Committee meeting at County Hall, where we received an update regarding the Wiltshire Online programme together with updates from the various Task Group meetings that have taken place during the month.  I also chaired an online meeting of the Castledown Business Park Strategy meeting. The CBP occupancy rate is good with all the Brydges Court units occupied and 14 out 15 units at the Fitz Gilbert Court. The Enterprise Centre has 9 of the 19 office spaces currently occupied so offering plenty of opportunity for local people who wish to start up their own business. The work taking place on the Phase 3 green field site is to do with Veola Water running pipework along the edge of the site to the Drummond Park development. The marketing of the Phase 3 land will be promoted for B Use Class purposes only (office, light industrial warehouses) and it was hoped for this to go on the open market by the end of November.  Strong emphasis was placed on this being the only employment land currently available in the area.  Tidworth Area Board took place at Collingbourne Kingstone Village Hall. The main item on the agenda was Traffic Safety issues on the A338 and A342. The meeting was attended by Cllr Mark McClelland, Cabinet Member for Transport, Waste, Street Scene and Flooding, Parvis Khansari, Director Highways and Environment and Philip Wilkinson, The Police and Crime Commissioner. A lively and interesting debate took place with many points and questions being raised by those attending who included two members of the Ludgershall Lorry Watch group. The next meeting will take place on Monday 21 March and just a reminder that there is still grant funding available.

I attended a Cabinet meeting on webcast on 14 December, the agenda and minutes can be found on the Wiltshire Council website but there was nothing in the meeting that directly affects the Parishes in our community.

  • Police Report.  No report was offered as no police were present.  However, since Christmas there has been a noticeable increase in coursing activity, and that the police have increased their activity to counter it. This and other issues will be highlighted to Neighbourhood Tasking Group at a meeting on 24 January.The Wilts PPC is holding a TEAMS meeting to inform his Making Wiltshire Safer Strategy, required for his Police and Crime Plan which a Cllr will attend. Moreover, it was noted that the Police had been conducting speed checks in Everleigh in the weeks leading up to Xmas.                                                           Action:  Cllr Wheeler-Mallows.
  • Correspondence.  None that has not been previously circulated.
  1. Planning. 
    1. PL/2021/05654.  The decision notice has been promulgated for PL/2021/05654 for Lower House Farm, Everleigh, Marlborough, SN8 3EU under Class R to determine if prior approval is required for a Proposed Change of Use of Agricultural Building and Land to Flexible Commercial Use.  The decision Notice stated that:
  2. Wilts Council has determined that prior approval is not required.
  3. This ruling is subject to conditions set out in the Decision Notice.
  4. This grant of prior approval relates to the change of use/conversion of the building only and does not constitute a grant of planning permission for any other works or alterations to the buildings or land.

Cllrs RESOLVED to note the Decision Notice and that no further action was required at this time.

  1. Property. 
    1. Grass Cutting.  Cllr Wheeler-Mallows reported that the invoice for the 2021 cutting season has been passed to the clerk for payment and that there are 8 cuts planned for 2022 at a cost of £600.00.  Action.  Cllr Wheeler-Mallows.
  1.  Play Area.  Minor works are to be conducted at the playground and include the addition of “No Kite Flyer” to the sign at the entrance and repair of the rear side gate.                                                               Action:  Cllr Wheeler-Mallows.
  1. Liaison with the Parish Steward continues, and all identified works have been reported via the My Wilts App and completed by the Parish Steward.  The Wilts Council “Sparkle Team” are due on 4 February to conduct some larger tasks.         Action:  Cllr Wheeler-Mallows.
  1.   Cllr Wheeler-Mallows reported that the repairs remain outstanding but that he will complete them by the end of FY 21/22.

Action:   Cllr Wheeler-Mallows

  1. Recycling Centre Signs.  Cllr Wheeler- Mallows reported that the Recycling Centre Signs had been rationalised.   Item Closed.
  1. Finance.
    1. The Clerk presented a bank reconciliation and current liquidity statement as follows:
      1. Balance at Lloyds CA (statement date 1 Dec 21) £4359.28
      1. Reconciled Balance as at 10 Jan 22) £4216.54

Cllrs noted the statements but had no comment at this time

  1. Authorise the following payments and those cheques issued since last meeting.
    1. DD ICO Registration (29 Oct 21) £35.00
    1. 717 CDVHT (Hall Bookings 15 Nov 21) £18.00
    1. 718 D Bottomley (Carol Service Miscellaneous £72.74
    1. 719 H Waight (Tree & Lights 29 Dec 21) £52.00 (VAT £1.17)
    1. BACS J Bowen (Grass Cutting 12 Dec 21) £600.00

Cllrs RESOLVED to authorise the payments and cheques.

  1. Receipts. Nil.
  1. Future Projects – Everleigh Enhancement.  Cllr Bottomley briefed Cllrs on his latest draft of the Everleigh Enhancement 2 Year plan after which Cllrs gave the following updates:
  1. Additional Bench.   Cllr Bottomley reported that the bench had been received and that it would be installed outside the rear side gate of the playground by the Works Party in April. Action: Cllr Bottomley
  1. Floral Garden.  In the absence of Cllr Evans, Cllr Bottomley reported that bulbs had been planted in late autumn and that further planting was due to take place in early spring.     Action:  Cllr Evans.
  1. Christmas Tree.  Cllr Waight reported that a tree and lights had been purchased and Cllrs reported that there had been good feedback from villagers.  Cllrs then RESOLVED that the project should been repeated this year.         Action:  Cllrs Earle & Waight.
  1. Village Delivery Map.  Cllr Martin reported on the latest version of the map and agreed to produce and print a large scale hard copy draft for a tabletop discussion at the next Parish Council meeting.                                          Action:  Cllr T Martin.
  1. Repair of RoW Signs.  Cllr Waight reported that the repairs had been completed less one sign opposite the playground which he would repair.   Action: Cllr Waight.
  1. Caution Horses Warning Signs – Netheravon Rd.  Cllr Bottomley reported that this is now on the CATG task list and that he anticipates that it will be implemented shortly.  However, he will report back after the next CATG meeting (Mon 7 Feb 21).     Action:  Cllr Bottomley
  1. FY 22-23 Flower Planters. In the absence of Cllr Earle, Cllr Bottomley reported that this project in now positioned to move forward in FY 22/23.

 Action:  Cllr Earle

  1. Queen’s Platinum Jubilee.  Having considered a planning check list previously circulated by Cllr Bottomley Cllrs RESOLVED to hold the event on Saturday 4 June as outlined in the checklist with a budget of £490.00, to include the purchase of volleyball and rounders equipment, and that Cllr Bottomley was to apply for a grant of £245.00 from the Tidworth Area Board (TAB), and that Cllrs Wheeler- Mallows and Waight were to arrange for a Beacon to be made and lit to join in with the other beacons being lit across the nation on Thursday 2 June.          

Action:  Cllr Bottomley, Wheeler-Mallows & Waight.

  1. FY 22/23.  Having considered in some depth the draft budget presented by Cllr Bottomley and the Clerk Cllrs RESOLVED to accept the budget as presented and as a result further RESOLVED to set the precept for FY 22-23 at £3885.85.  This is an increase of 2.46% (£1.00) for Band D.          Action: Clerk.
  1. Village Events.
  1. Cllr Bottomley reported that although attendance had been down slightly on previous years the event was still a great success, under budget, that congratulations should go to all involved and that he had included this in hislatest “View from Everleigh” article in the Courier.  
  1. Spring Litter Pick Sat 12 Mar 22.  Cllr Bottomley reported that all was in hand for this event and that it would follow the tried and tested template.       Action:  Cllr Bottomley.
  1. Spring Playground Work Party.  Following earlier considerations Cllr RESOLVED that the date for the Works Party was to be Sat 9 Apr 22 and would include cleaning and painting of all equipment.                                          Action: All Cllrs
  1.  Right of Way (RoW) 6.  The situation on the Wilts Council proposal to lay a stone footpath on RoW 6 remains unclear. Cllr Waight also raised a concern about vehicles using this Restricted Byway. Both these issues are to be monitored and considered further at the next Parish Council meeting.                                                                              Action:  Cllrs Earle and Waight.
  1. Forecast of Events. Having considered the latest version (6 Jan 22) of the Forecast of Events for 2022 Cllrs RESOLVED to change the date of the works Party from 16 Apr to 9 Apr.

Action:  Cllr Bottomley

  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 15 March 2022.

The meeting closed at 8.55pm

Signed:                                                                                     date:

Name:

Chairman