Minutes from Everleigh Parish Council Meeting 2nd November 2015



Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Ducis School

on Monday 2 November 2015.

Chairman: Cllr D Bottomley

Present: Cllr S Matton, Cllr K Preece, Cllr J Jones, Cllr T Symonds, Cllr E Hudson

and Cllr K Wheeler-Mallows

In Attendance: Mr P Gill (Parish Clerk) and Wilts County Cllr C Howard.

  1. Apologies:

  1. Disclosure of Interest. None declared.

  1. Minutes of the Meeting of the Parish Council held on 14 September 2015. The minutes were signed by the Chairman as a true record.

  1. Matters Arising.

    1. Item 7.2 Everleigh Household Waste Rycycling Centre. Cllr Bottomley drew attention to the swift actions of Cllr C Howard and other Wilts Cllrs that resulted in the postponement of the closure of the centre. However, Wilts Cllr Howard informed Cllrs that, although the Everleigh Recycling Site is not to be closed in the immediate future, its long future remains under review. The hope is that the rise in numbers of military personnel moving into the area will have a positive effect on the future of the centre.


  1. General Public. No questions asked

  1. Wilshire Constabulary. The following report from PCSO M Downham was received by email:

26/09/15 – Unknown suspect has taken a hay bale from IP’s farm and has set light to it. On investigation, it would appear that this hay bale has fallen off the back of a trailer on the sharp bend and has stayed at the side of the road until by unknown means it has caught fire.

03/10/15 – Unknown suspect has stolen a deer observation seat: Steel 16-18 foot one piece ladder and chair painted “Landover green” attached to tree, block seat attached with table ties and black and red tape and a piece of chain, TVO £300 – closed undetected

21/10/15 – Known vehicle has been seen with four males inside and dogs. No evidence of coursing. Index number past and Intel submitted.

03/10/15- 27/10/15 – UNKNOWN suspect has stolen a dear observation seat from wooded area in MOD land. The seat is described as a steel 16 – 18 foot one piece ladder and chair painted ‘Landover green’ attached to a tree. This was chained to the tree with a padlock. This has also been taken TVO £300. This is the 2nd deer observation seat stolen.”

The Cllrs noted the report.

  1. County Councillor.

    1. Wilts County Councillor C Howard presented the following report: Wilts Council had started looking in detail at the budget for FY 16/17 and it looks as if there is to be a cut in Central Government funding of £30million which equates to a reduction of 8%. The impact of this large cut in funding is that Council Tax will need to rise (max 2%) for the first time in 5 years; however, this will not prevent a cut in services. He also explained the need for maintenance issues to be raised via the Wilts Council Website or preferably via the Wilts Council App. If issues are not reported then they will not be addressed. He informed Cllrs that grant money is still available from the Tidworth Area Board (TAB) for capital projects.

  1. Correspondence – As received and if necessary held at the clerk’s office.

    1. Cllr Matton circulated a copy of Drumbeat.

  1. Planning. Planning Applications as received from Wiltshire Council:

    1. 15/09503/TPO. Work to TPO Trees – Felling of Fir trees – exempt works – not included in TPO 213

2 Yew trees – trim by approx 2m to clear buildings at Yew Tree Cottage, Everleigh, Marlborough, Wiltshire SN8 3EY. Cllrs had previously considered this application and raised no comment or objections.

  1. Property.

    1. Grass Cutting. Performance update. Cllr Matton passed the invoice for this year’s grass cutting to the Clerk for action. Cllrs agreed that the grass cutting had worked well this year and RESOLVED that they wished to contract Mr Bowen to cut the grass six times between Apr & Oct 16 at a cost of £50.0 0 per cut. Cllr Wheeler-Mallows agreed to inform Mr Bowen.

Action: Cllr Wheeler-Mallows

    1. RoSPA Playground Inspection Sep 15. Cllr Wheeler- Mallows stated that the Play Area was in a safe condition and then led the Cllrs through the report highlighting the major and minor areas that required remedial action. As a result, it was agreed that Cllr Wheeler-Mallows take the necessary action to address the areas of minor concern and that he write to the Inspectors to clarify some of the areas listed for remedial action. There has been an ongoing issue over stones protruding from the BMX Track and, after consideration, Cllrs also agreed that Cllr Matton investigate the possibility of having a rubberised surface laid on the track and report back to the Council.

Action: Cllrs Wheeler-Mallows & Matton.

    1. Street Scene Minor Works. Cllr Wheeler-Mallows reported that further to Wilts Cllr Howard’s earlier report, faults and issues should be raised via Wilts Council’s Website App or via Cllr Wheeler-Mallows. Although the Community Work Days are to cease, The Parish Steward will be retained but work is now to be executed on a priority basis.

Action: Cllr Wheeler-Mallows

  1. Finance.

    1. The Clerk presented a current liquidity statement and bank reconciliation as follows:

      1. Balance at Lloyds TSB CA (statement date 5 Oct 15 ) £41117.49

      2. Balance at Lloyds BIAA ( statement date 2 Apr 15) £51.73

      3. Balance at Santander (statement date 5 Oct 15) £1,956.09

      4. Combined Balance at 5 Oct 15 £6125.31

      5. Reconciled Balance as at 1 Nov 15 £5579.98

Members noted the statement and reconciliation.

    1. Authorise cheques for payment and those cheques issued since last meeting.

      1. 492 Playsafety Ltd (RoSPA Inspection 2 Oct 15) £106.80 (£17.80 VAT)

      2. 493 The Courier (Xmas Lunch Advert 1 Oct 15) £27.00

      3. 494 P Gill (Clerk’s Salary & Expenses Oct – Dec 15) £291.73.

      4. 495 HMRC (Clerk’s PAYE Oct-Dec 15) £73.00.

Members RESOLVED to authorise the cheques.

    1. Note all major receipts since last meeting.

      1. None.

Members noted the receipts

    1. Clerk’s Salary and Expenses. The Clerk presented his Oct-Dec 15 salary invoice for £364.73 less £73.00 PAYE (£291.73). Members RESOLVED to authorise the payment of the invoice for £364.73 less £73.00 PAYE (£291.73).

    1. Transparency Fund. Cllr Matton briefed the Parish Council on funding available to enhance local communication in order to comply with the Transparency Code. Currently, the Parish Council uses Mr Simon Curr’s Everleigh Web Site, 3 village noticeboards and is seeking to set up a village e-mail database. After discussion, it was agreed that Cllr Matton would consult with Mr Simon Curr as to his future intent and also engage with Collingbourne Ducis Parish Council to discuss any web site sharing opportunities. Action: Cllr Matton.

    1. Budget FY 2016-17. Cllr Bottomley briefed the Parish Council on the 1st DRAFT of the Budget and Precept plan for FY 2016-17. After discussion, members agreed current planning and the Parish Clerk was instructed to produce an updated DRAFT at the next Parish Council meeting. Action: Parish Clerk

  1. Village Events

    1. WW1 Memorial Stone. Cllr Matton reported that Wilts Council had indicated that all the sites selected by the Council were acceptable; however, formal permission from Highways is still awaited.

Action: Cllrs Matton & Jones.

    1. Bonfire/Fireworks Night Sat 7 Nov. Cllr Matton reported that all was in hand and then went through the event checklist in detail to ensure that all actions had been taken or were in hand and tasks allocated. There followed a decision on wet weather programmes after which Cllrs agreed to make a final decision on Fri 6 Nov 15 as to which programme would be followed.

Action: Cllr Matton.

    1. Carol Service/Curry Lunch Goa Balti Sat 12 Dec. Cllr Preece reported that the Church, Vicar, the Goa Balti Restaurant had been booked and that, following a Planning Team meeting held on Friday 30 October all matters are in hand, and tasks allocated.

Action: Cllr Preece and planning team.

  1. Emergency Plan. Cllr Bottomley informed Cllrs that he and Cllr Wheeler-Mallows had attended an Emergency Planning Workshop, as a result of which it was concluded by them that the current Emergency Plan was simple yet fit for purpose. As a result, copies of the Emergency Plan had been circulated across the Village.

  1. Forecast of Events.

    1. Cllr Bottomley tabled a draft forecast of events for 2016 which the Cllrs endorsed with minor amendments to Council meeting dates and the inclusion of a Village Litter Pick day on Sat 16 Apr 16. Once finalised, a copy is to be posted on the website. Action: Cllr Bottomley.

    1. Cllr Preece raised a general proposal to increase communication and liaison with neighbouring parish councils and local partners. Cllr Hudson is currently drawing up a list of local organisations and parish councils to facilitate this process. Action: Cllr Hudson.

  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00pm on Monday 11 January 2016 to be held in Collingbourne School.

Signed: date: