Minutes of the Everleigh Parish Council Meeting – 9th March 2015

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EVERLEIGH PARISH COUNCIL

MARCH 2015

Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Primary School on Monday 9 March 2015.

Chairman:       Cllr S Matton,

Present:          Cllr T Symonds, Cllr J Jones, Cllr K Wheeler- Mallows and Cllr K Preece

In Attendance: Mr P Gill (Parish Clerk), PC T Bunt and one member of the public.

 

  1. Apologies: Cllr D Bottomley and Wilts County Cllr C Howard.

 

  1. Disclosure of Interest. Cllr Preece declared a pecuniary interest and Cllrs Symonds and Jones declared an interest in item 9.1 15/01060/OUT 3 Bed House vicinity Pigleaze Dairy. Although not attending the meeting Cllr Bottomley had previously declared a pecuniary interest in the same item.

 

  1. Minutes of the Meeting of the Parish Council held on 12 January 2015. The minutes were signed by the Chairman as a true record.

 

  1. Matters Arising.
    • . None that do not appear on the agenda.

 

  1. General Public. No questions asked

 

  1. Wiltshire Constabulary. PC Bunt reported on a total of 10 incidents that had occurred in the last 6 months the most significant of which were: Male repeatedly attacking another male during a hunt protest for which a male was arrested in Staffordshire. During the same protest two others were attacked with enquires ongoing. PC Bunt informed Cllrs that crime levels were continuing to drop year on year.

The Chairman thanked PC Bunt for his report.

  1. County Councillor. Wilts Cllr C Howard provided a report by email covering the following:

The Core Strategy which will be used as the basis for all planning decisions in the County up to 2026 is being finalised and should be available for viewing later this month. The Budget for 2015-16 was approved by the Council on 24th February. No increase in the Wiltshire Council element for the fifth year in succession, but a 1.99% increase in the Police and in the Fire and Rescue precepts. Unfortunately it has become necessary to make a charge for collection of garden waste in the green bins. This had not been planned until recently, but became unavoidable due to a larger than expected cut in central government funding. The charge will be £40 for the coming year, equivalent to 77 pence a week. Arrangements have been made for Council Tax bills to be issued online, and details of how to set up the arrangements will be included with Council Tax demands which are being sent out about now. The bills will be raised through a Dotpost account, and once set up the Council will use the system to issue other documents, not just Council Tax bills. Use of this service will save the Council money and increase efficiency, and residents are urged to sign up to it. Wiltshire Savings and Loans. This is about savings and loans opportunities that may be of interest to all who qualify, including those on benefits, and is a far better option than so called Pay Day Loans. An office has opened at the Tidworth Leisure Centre on Mondays from 10.30 to 11.30 am. Wiltshire Savings and Loans is a not-for-profit credit union whose aim is to improve the financial wellbeing of the community, and savings are guaranteed under the Government compensation scheme up to £85,000. An update on the Army Basing programme.

 

  1. Correspondence – As received and if necessary held at the clerk’s office.
    • Letter from Community First seeking funding for Neighbourhood Co-ordinators dated 30 Oct 14. Negative response sent. Item closed.
    • Letter from E Hudson expressing an interest in being co-opted on to the Council. Having considered the application from Elizabeth Hudson and having confirmed that she had met the statutory (LGA 1972 Sect 79 & 80) eligibility requirements she was co-opted as a Member of the Council. She is required to sign the Declaration of Acceptance of Office (LGA 1972 Sect 83). The Clerk is to inform Cllr Hudson of the legal requirement to complete a Register Interests Form on Wiltshire Council’s Website within 28 Days of signing the Declaration of Acceptance of Office.

Action: Clerk & Cllr Hudson.

  • CPRE letter regarding Best Kept Village Competition. Having considered the letter Cllrs RESOLVED not to take part in the competition. Item closed.

 

 

 

  1. Planning Applications as received from Wiltshire Council
    • 15/01060/OUT. 3 Bed House vicinity Pigleaze Dairy. Cllr Preece left the meeting at 19.35pm. Having considered the application Cllrs RESOLVED not to object but raised concerns about further development of the site. Cllr Preece rejoined the meeting at 7.40pm
    • 15/01000/FUL. Extension to Beekeeper’s Cottage 1109 Lower Everleigh. Having previously considered the application Cllrs RESOLVED to support the application,

9.3 The Crown Hotel, Everleigh. Note outcome of decision by Wilshire Council to issue a Lawful Development Certificate in regard of planning application. 14/07200/CLP and 14/07647/CLP relating to K/47151 and K/47150/L respectively.

 

    • Property Committee Chair.   Having considered appointing a Chair Cllrs RESOLVED to appoint Cllr Matton as the Chair.
    • Grass Cutting. Cllr Symonds reported that the invoice for 14/15 had been raised and paid.  Cllr Matton agreed to contact Mr J Bowden regarding the grass cutting contract for the 2015 season.

Action: Cllr Matton

  • Lawn Mower. Having considered the purchase of a new Lawn Mower Cllrs RESOLVED that Cllr Wheeler-Mallows investigate the purchase of a lawn mower at a cost not to exceed £300. + VAT.

Action: Cllr Wheeler-Mallows

  • RoSPA Inspection. Having discussed the outstanding actions from the September RoSPA inspection Report Cllrs RESOLVED that Cllr Matton was to now take responsibility for these actions and directed the Clerk to send her an ecopy of the report.

Action: Cllr Matton & Clerk.

 

    • The Clerk presented a current liquidity statement and bank reconciliation as follows:
      • Balance at Lloyds TSB CA (statement date 5 Feb 15) £1783.93
      • Balance at Lloyds BIAA ( statement date 5 Feb 15) £51.72
      • Balance at Santander (statement date 5 Feb 15) £1950.93
      • Combined Balance at 5 Feb 15 £3786.58
      • Reconciled balance at 5 Mar 15 £3444.58

Members noted the statement and reconciliation.

  • Authorise cheques for payment and those cheques issued since last meeting.
    • 473 – J Bowden (Grass Cutting) £300.00
    • 474 – HAGS – SMP Ltd (Play Eqpt) £6455.25
    • 476 – Landmarc (Play Area rent) £40.00

Cllrs RESOLVED to authorise the payment of the cheques.

  • Note all major receipts since last meeting.
    • £4000 – Community First Grant in aid of play eqpt.

Members noted the receipts

  • Sect 137. Cllrs noted that The Department for Communities and Local Government has confirmed that the appropriate sum for parish councils for the purposes of section 137(4) (a) of the Local Government Act 1972 (“1972 Act”) for 2015-2016 is £7.36. This is the amount that results from increasing the amount of 2014-15 (£7.20) by the percentage increase in the retail index between September 2013 and September 2014 (of 2.26%), in accordance with Schedule 12B to the Act.

 

  1. Village Events
    • Beating of Parish Bounds. Cllr Wheeler-Mallows briefed the Cllrs on the possible routes and tabled a draft Check List for the “Beating of the Parish Bounds” on Sunday 10 May 2015. Having considered the brief and draft Check List Cllrs agreed that although the short “Red Route” did not follow the exact route of the Parish Bounds it was nonetheless the most suitable. Cllrs offered amendments to the checklist and specifically directed that Cllr Bottomley was to draw up a Risk Assessment and to arrange Special event Insurance Cover.

Action: Cllr Wheeler-Mallows & Cllr Bottomley

 

 

 

 

 

  • WW1 Commemorations.
    • Having considered the possible location of the Memorial Stone Cllrs agreed that the preferred location was by the Bus Shelter with alternative by the Bench on the North side of the A342. Cllr Wheeler-Mallows agreed to confirm ownership of the land in both locations

Action: Cllr Jones & Cllr Wheeler-Mallows

  • Cllr Matton briefed Cllrs on the estimated costs and the possibility of gaining funding from the Lottery Heritage Fund. Post the meeting the Lottery Heritage Fund has indicated that the project does not meet its criteria and as a result of this indication this item is to be deferred to the next meeting.

Action: Cllr Jones & Matton.

  • Cllr Matton showed Cllrs an artist’s impression of the design for the slate to be set in the stone which Cllrs found to be satisfactory
  • Summer Party. Cllr Bottomley had previously circulated a Planning Checklist for the Summer Party which the Cllrs endorsed without amendment.

Action: Cllr Bottomley

 

  1. Tidworth Time Credits.   Having considered appointing a representative Cllrs RESOLVED to appoint Cllr Symonds as the representative and Cllr Matton agreed to send details of the scheme to Cllr Symonds.

Action: Cllr Symonds & Cllr Matton

 

  1. Forecast of Events. Cllr Bottomley had previously circulated a draft forecast of events for 2015 which the Cllrs endorsed with minor amendment to the date of the Play Ground Work Party to be 26&27 Mar.

Action: Cllr Bottomley

 

  1. Ducis & Everleigh Show. Having considered running the show BBQ Cllrs agreed to run the show BBQ.

 

  1. Tidworth Community Area Awards. Cllr mention possible candidates to be nominated by the PC to which the Cllrs agreed.  However, villagers are encouraged to nominate individuals, groups or business for awards. The closing date for nominations is 31 March 15 with the Awards Ceremony taking place on 22 April 15.

Action: Cllr Matton

 

  1. Next Meeting. The proposed date for the Annual Parish Meeting is 7pm Monday 11 May 2015 in Collingbourne Primary School to be followed by the Annual Meeting of the Parish Council.

Signed:                                                                                      date:

Name:

Chairman