EVERLEIGH PARISH COUNCIL
Annual Parish Council Meeting
Dear Sir/Madam
I hereby give you notice that the Annual Parish Council Meeting of the above named Parish Council will be held in Collingbourne Ducis Village Hall at 7.00pm on Tuesday 13th May 2025.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.
Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at parishclerk@everleigh.org at least 48 hours before the meeting. Moreover, it would be appreciated if attendees could notify the Clerk of their attendance to parishclerk@everleigh.org at least 48 hours before the meeting.
Dated this 6th May 2025.
Ms Hazel Boulton, Parish Clerk
Agenda
- Election of Councillors and Officers.
- Signing of Declarations of Acceptance of Office. Consider delay in signing for those councillors
not present.
- Election of Chair and signing of Declaration of Acceptance of Office.
1.3 Election of Vice-Chair.
- Record any Apologies for Absence.
- Declaration of Interest in Items on the Agenda and Granting of Dispensations To receive any
Declarations of Interest on any agenda item to be discussed and to consider dispensation requests.
- Co-option. Consider applications received.
- Allocation of Appointments.
5.1 Planning Committee
5.1.1 Members.
5.1.2 Chair.
5.2 Property Committee
5.2.1 Members.
5.2.2 Chair.
5.3 Representative to Tidworth Area Board.
5.4 Representative to The Courier magazine.
5.5 Grass cutting of Playground.
5.6 Data Controller.
5.7 Assistant Data Controller
5.8 Defibrillator Representative.
5.9 Highways & Streetscene Rep.
5.10 Police Liaison
- Minutes of Previous Meetings. To confirm and signthe minutes of the Parish Council Meeting held
on 4th March 2024.
- Matters Arising from Previous Meetings. To consider matters arising.
- General Public. To take Questions.
- Correspondence.
9.1 Community Infrastructure Levy (CIL). To receive briefing. Lead: Cllr Bottomley
- Forecast of Events. To review the Forecast of Events. Lead: Cllr Bottomley.
- Planning. To considerthe Planning Applications as received from Wiltshire Council.
11.1 PL/2024/10610 – Lower House Farm. Retrospective planning application submitted
for conversion and rebuild of 6 barns into a single dwelling house. Lead: Cllr Bottomley.
11.2 PL/2024/04371 – 6 Pigleaze Cottages. Full planning permission for the extension of the
existing house, resulting in 2 independent dwellings. Lead: Cllr Bottomley.
11.3 PL/2022/02731 – Lower House Farm. Change of use and refurbishment of
existing agricultural barns for commercial use B8 (Storage and Distribution) and B2 (General
Industrial) and repositioning of access. Lead: Cllr Bottomley.
11.4 PL/2025/00379 – Quickset House. Proposed orangery to the East of existing house.
Lead: Cllr Bottomley.
12. Property. To receive reports/updates:
12.1 Grass Cutting. To receive update. Lead: Cllr K Wheeler-Mallows.
12.2 Play Area. To receive update. Lead: Cllr Earle
12.3 Street Scene + A342/Marlborough Rd Road Safety Infrastructure. To receive update
Lead: Cllrs K Wheeler-Mallows and Bottomley.
13. Finance. Items 13.1 to 13.9. Lead: Clerk
13.1 To receive Current Liquidity statement and Bank Reconciliation.
13.2 To receive Internal Auditor’s Report and review internal audit for FY 2024-25.
13.3 To consider and approve of the Annual Governance Statement for FY 2024-25.
13.4 To consider and approve Accounting Statements for FY 2024-25.
13.5 To approve the certification of exemption from a Limited Assurance Review for FY 2024-25.
13.6 To confirm the period for the exercise of public rights as 3rd June to 14th July 2025.
13.7 To appoint Internal Auditor for FY 2025-26.
13.8 To authorise payments issued since last meeting.
13.8.1 MOD rent £45.00
13.8.2 Staff Costs £737.82
13.8.3 CD VH hire hall £12.00
13.8.4 Lloyds Bnk chgs £4.25
13.8.5 Ab Fab Loos VE Day £156.00
13.8.6 Amazon Goal Post £88.00
13.8.7 WALC sub £92.50
13.8.8 Staff Costs £48.00
13.8.9 Flagmakers pole £395.40
13.8.10 Cement for flag post £39.00
13.8.11 Hants Flag £95.29
13.8.12 Lloyds Bank chgs £4.25
13.8.13 P Gill Audit £100.00
13.9. To note payments received
13.9.1 WCC grant £841.42
13.9.2 HMRC VAT refund £427.49
13.9.3 WCC Precept £4220.84
- To review Standing Orders. Lead: Cllr Bottomley
- To review Financial Regulations. Lead: Cllr Bottomley.
- Fixed Assets Audit & Insurance. Outcome of Review. Lead: Cllr Earle & Clerk.
- Everleigh Enhancement. To receive update.
- Flower Planters. To receive update. Lead: Cllr Earle
- Flagpole.To receive update. Lead: Cllr Earle
- Football Goal Post. To receive update. Lead: Cllr Earle.
- Christmas Tree. To receive update. Lead: Cllr Waight.
14.1 Spring Litter Pick Sat 8 Mar. To receive report. Lead: Cllr Bottomley.
14.2 Playground Work Party Sat 19 Apr. To receive report. Lead: Cllr Earle.
14.3 VE Day 80th Anniversary Thu 8 May. To receive report. Lead: Cllr Bottomley.
14.4 Walk the Parish Boundary Sat 7 Jun. To receive update. Lead: Cllr Evans.
15. Highways and Footpaths.
15.1 Right of Way 8. To receive update. Lead: Cllr Bottomley.
15.2 Right of Way 15. To receive update. Lead: Cllr Bottomley.
16. Digital Voice & Broadband. To receive updates. Lead: Cllrs Evans & K Wheeler-Mallows.
17. Date of Future Meetings. Confirm the date of next meeting as 7.00 pm on Tuesday 1st July 2025.
