Annual Parish Meeting 20th May 2024

 EVERLEIGH PARISH COUNCIL

Annual Parish Council Meeting

Dear Sir/Madam

I hereby give you notice that the Annual Parish Council Meeting of the above named Parish Council will be held in Collingbourne Ducis Village Hall at 7.00pm on 20 May 2024.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at parishclerk@everleigh.org   at least 48 hours before the meeting.   Moreover, it would be appreciated if attendees could notify the Clerk of their attendance to parishclerk@everleigh.org at least 48 hours before the meeting.

Signed:  Philip Gill Clerk

Dated this 13  May 2024.

Agenda

1. Election of Officers:
   1.   Election of Chairman and signing of Declarations of Acceptance of Office.
   1.   Election of Vice-Chairman.

• Record any Apologies for absence.

• Declaration of Interest in Items on the Agenda and Granting of Dispensations To receive any Declarations of Interest on any agenda item to be discussed and to consider dispensation requests.

• Co-option.  Consider applications received.

• Allocation of Appointments.

5.1       Planning Committee

            5.1.1       Members.

            5.1.2       Chair.

5.2       Property Committee

            5.2.1       Members.

            5.2.2       Chair.

5.3       Representative to Tidworth Area Board.

5.4       Representative to Tidworth Community Area Partnership.

5.5       Representative to The Courier magazine.

5.6       Grass cutting of Playground.

5.7       Data Controller.

5.8       Assistant Data Controller

5.9       Defibrillator Representative.

5.10     Highways & Streetscene Rep.

5.11     Police Liaison

• Minutes of Previous Meetings.  To confirm and signthe minutes of the Parish Council Meeting held on 12 March 2024.

• Matters Arising.  To consider matters arising.

• General Public.  To take Questions.

• Correspondence.
  • As received by Clerk.

1.   Forecast of Events.  To review the Forecast of Events.

1. Planning. To considerthe Planning Applications as received from Wiltshire County.

PL/2024/03416.  Full planning permission. Conversion of redundant group of Barns (Barn 2,3,4 and 5) and rebuilding of Barn (Barn 1) to form a single dwelling house together with the conversion of detached Barn (Barn 6) to form associated garages with new slate roof to replace existing corrugated tin roof previously approved for conversion under ref: PL/2022/07305 at Lower House Farm, Everleigh, Marlborough, Wilts, SN8 3EU.                                                               Lead Cllr Bottomley

1. Property. To receive a report and consider any necessary action.

1. Grass Cutting. To receive update.                               Lead: Cllr K Wheeler-Mallows.
   1. Play Area.  To receive update.                                     Lead: Cllr Earle
   1. Street Scene Minor Works.  To receive update            Lead: Cllr K Wheeler-Mallows.
   1. Paintings. To receive update.                                       Lead:  Cllr Bottomley

1. Finance:

13.1     To receive Current Liquidity statement and bank reconciliation. 

13.2     To receive Internal Auditor’s Report and review effectiveness of internal audit for FY 23/24.

13.3     To consider and approve of the Annual Governance Statement for FY 23/24.

13.4     To consider and approve Accounting Statements for FY 23/24.

13.5     To approve the certification of exemption from a Limited Assurance Review for FY 23/24.

13.6     To confirm the period for the exercise of public rights as 3 June 24 to 12 Jul 24.

13.7     To review, reserves and insurance levels and risk assessment.

13.8     To appoint Internal Auditor for FY 24/25.

13.9     To authorise cheques for payment and those cheques issued since last meeting.   

13.9.1  816 D Bottomley (Lawn Mower Fuel 4 Apr 24)  £25.99 (VAT £4.33)

13.9.3  Bank Tfr WALC (Annual Subs 1 Apr 24) £90.17 (VAT £15.03)

13.9.4  Bank Tfr  Ab Fab Loos ( D-Day 221 Apr 24) £132.00 (VAT £22.00)

13.9.5  Bank Tfr A Earle(Amazon Defib Batts 27 Apr 24) £33.49 (VAT 5.58)

13.9.6 Bank Tfr AJ Dean (Plants 2 May 24)  £250.00

            13.10.  To note payments received

13.10.1  Precept £4,003.24

13.10.2  VAT Reclaim £ 546.21

1. To consider appropriateness of Standing Orders.
   1. To consider appropriateness of Financial Regulations.
   1.     To consider purchasing NHW Signs.                             Lead Cllr K  Wheeler-Mallows
   1. Everleigh Enhancement.  To receive update.                    Lead: Cllr Bottomley
      1. Flower Planters. To receive update.                  Lead: Cllr Earle
      1. Replacement Bench.  To receive update.           Lead:  Cllr Bottomley
      1. Future Enhancement Aspirations.To receive update.  Lead: Cllr Bottomley

1.  Village Events.
   1. D Day 80^th Anniversary Thu 6 Jun 24.  To receive update. Lead:  Cllr Bottomley
   1.  Summer Party  Sat 13 Jul 24.  To receive update.             Lead Cllr Bottomley

1. Appoint new Clerk & RFO.  To consider appointing a new Clerk & RFO.     Lead Cllr Bottomley

1. Highways. To consider maintenance requests for raising to the Tidworth Highway Footway Improvement Group (LHFIG).                                                              Lead: Cllr Bottomley

1.  Footpath RoW 8.  To receive update.                                              Lead: Cllr Bottomley

1. Road Safety.  To receive update on road safety on A342.                 Lead:  Cllrs Bottomley & Martin.

1. Policies.  To receive update.                                                               Lead: Cllr L Wheeler-Mallows

•  Digital Voice Switchover and Broad Band.  To receive update.    Lead Cllr Evans

• Coronation Orchards.  To receive update.                                      Lead: Cllr K Wheeler-Mallows

• Email Address.  To consider using a .Gov.UK email address.          Lead Cllr D Bottomley

• Insurance Claim.  To consider the status of the possible Bonfire Event insurance claim. 

Lead:  Cllr Bottomley

24   Date of Future Meetings. Confirm the date of next meeting as 7.00 pm on Tuesday 9 July 2024.

Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.