Everleigh Parish Council – Minutes 2nd March 2020

EVERLEIGH PARISH COUNCIL

 Minutes of the meeting of the Parish Council held

at Collingbourne Ducis School on 2nd March 2020

Chairman:       Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows, Cllr A Earle, Cllr P Evans.

In Attendance: Mr P Gill (Parish Clerk),

  1. Apologies.  Cllr J Jones, Cllr E Hudson, Wilts Cllr I Blair-Pilling and PC Duggan.
  • Disclosure of Interest.  None declared.
  • Minutes of the Previous Meeting.  The minutes of the    Meeting of the Parish Council held on 6 January 2020 were signed by the Chairman as a true record.
  • Matters Arising.  
    •  Item.  6.1 Buckingham Palace Garden Party – 27th May 2020.  Cllr Evans having considered applying to attend the Buckingham Palace Garden Party decided not to apply as he felt he did not meet the length of service criteria.
    • Item     6.2. Ash Die Back.  Cllrs Earle and Wheeler-Mallows attended a meeting on Friday 17th January 2020  regarding Ash Die Back on Salisbury Plain and reported that some 15K trees on SPTA were expected to die as a result of the Die Back and that HQ SPTA had started to fell trees along the A345 corridor and once the felling is complete all the felled trees will be replaced.
  • Co-Option.  None.
  • Correspondence.  To consider correspondence not previously circulated.
    • Green Infrastructure and Open space collaboration and Household Survey.  Cllr Bottomley had completed and previously circulated a draft response to a collaboration survey which Cllrs endorsed.  Cllr Bottomley agreed to produce a final version which he will pass to the Clerk for forwarding to Wilts Council.  A copy of the Household Survey will be placed on the website for householders to complete and return to Wilts Council.   Action: Cllr Bottomley & Clerk
    • SEN Customer & Community Advisor.  An email had been received offering a visit by Helen Vass the SEN Customer & Community Advisor which the Council declined and instead Cllr Bottomley will attend the next Collingbourne Ducis PC meeting where Helen Vass is due to give a short presentation after which Cllr Bottomley will then report back. Action:  Cllr Bottomley
    • Better Deal for Buses.  Cllr Bottomley reported that he had read the Wilts Council briefing note on the Government’s Better Deal for Buses initiative and that had found none of it applied to Everleigh and Cllrs agreed with this view.                                                Item closed. 
  • General Public.  No questions asked.
  • Wilts Constabulary.  There were no reported relevant serials in January. 
  • County Councillor.  Wilts Cllr Blair-Pilling belatedly reported that the current major effort for highways is dealing with flooding and the repair of damage cased by flooding.  Wilts Council has set its budget for FY 20/21 and despite significant challenges has managed to set a balanced budget whilst maintaining services.  Moreover, despite what protest groups may think the Council is continuing to reduce its carbon footprint.
  1. Planning.  To consider applications as received from Wilts Council.
    1. 19/11875/FUL.   Having previously considered  the proposed demolition of the existing dwelling and the construction of a new two storey dwelling and associated works at The Quickset House, A342 Lower Everleigh SN8 3EU Cllrs RESOLVED to support the application however, there is concern that the proposed location of this new house, south of the existing dwelling, may impact on the privacy of the neighbouring property at Quickset Bungalow and therefore recommend that the siting of new proposed property at Quickset House be reviewed.                                                                              Action:  Clerk
  1. Property. 
    1. Grass Cutting.  Cllr Wheeler-Mallows confirmed that John Bowen has agreed to cut the grass 6 times in 2020 at a rate of £75.00 per cut.              Action:  Cllr Wheeler- Mallows.
    1. Play Area.  Cllr Wheeler-Mallows reported that a works party which is scheduled for Sat 18 Apr will carry out remedial and planned maintenance work to include a clean out of the ISO container if time permits.                                                                       Action: Cllr Wheeler-Mallows.
    1. Streetscene Minor Works.  Cllr Wheeler-Mallows reported that the Lower Everleigh drainage issue remains live and he continues to peruse a resolution.  A faulty Street light, damaged chevrons on the Marlborough Road and algae on a footpath have been reported via the Wilts Council App.  Cllr Evans asked if the Parish Steward could clear the algae which Cllr Wheeler-Mallows agreed to investigate.                                        Action: Cllr Wheeler-Mallows.
    1. ISO Container.  The ISO has yet to be moved to a position alongside Pigleaze Dairy and the farmer has been reminded.  Moreover, Cllr Earle now has one of the keys to the ISO and Cllr Wheeler-Mallows agreed to furnish him with the other one.       Action:  Cllr Wheeler-Mallows.

Afternote:  Cllr Earle now has both keys for the ISO.

  1.  Finance. 

12.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

    12.1.1   Balance at Lloyds TSB CA (statement 31 Jan 20) £3823.18

            12.1.2 Reconciled Balance as at 2 Mar 20 £3778.18

 Members noted the statements but had no comment at this time.

12.2     Authorise cheques for payment and those issued since last meeting

            12.2.1   666 J Bowen (Grass Cutting 29 Oct 19) £470.00

            12.2.2   667 E Hudson (Carol Service 7 Dec 19) £42.93

12.2.3. 668 Landmarc Services Support (Play Gd Rent 23 Mar 20) £45.00

12.2.4. 669 P Gill (Clerk’s Salary & Expenses Jan-Mar 20) £311.62

12.2.5. 670 HMRC (Clerk’s PAYE Jan-Mar 20) £ 77.80 (TBC) 

            Cllrs RESOLVED to authorise the cheques

12.3     Note payments received.

            12.3.1   None

13.     Village Events.

  1. Village Litter Pick Saturday 7th March 2020.  Cllr Bottomley reported that the litter pick, as part of the Great British Spring Clean, would follow the successful format of previous years and start at 11.00 and finish by 12.30pm.       Action:  Cllr Bottomley.
  1. Victory in Europe (VE) Day Friday 8th May 2020.  Cllr Bottomley tabled a proposal to hold an event to mark the 75th anniversary of VE Day 1945, in line with national commemorations taking place that weekend and offered 2 options.  Option 1 was to move the summer party from Sat 11 Jul with option 2 being to move the Midsummer Tea Party from Sun 21 Jun.  After detailed consideration of the options Cllrs RESOLVED that although it was not to be a Council led event a VE Day tea party was to be held at St Peter’s Church on Friday 8th May 3-5pm to mark the 75th anniversary of VE Day 1945 which Robert and Elizabeth East have kindly agreed to co-ordinate.     Action:  Cllr Bottomley.
  1. Village Summer Party Saturday 11th July 2020. Cllr Bottomley tabled an initial Planning Check list for consideration and comment.  After a detailed consideration of the Planning Check List Cllrs RESOLVED that the Planning Check List was to form the basis of the plan for the Party and that Cllrs Earle and Evans were to be the joint lead Cllrs for games and activities.            Action:  Cllrs Bottomley (Event lead), Earle & Evans (Games & Activities lead)
  1. A342 & Marlborough Road Speed Limits.  Cllr Bottomley informed Cllrs that at the CATG Meeting held in January he had confirmed that the Council had authorised a contribution of up to £1250.00 towards the revised speed limit implementation costs.  Moreover, it is anticipated that the implementation would take place within the next 6 months.  Action:  Cllr Bottomley
  1. Rights of Way.  Cllr Bottomley reported on the current situation and that any consultation with HQ SPTA regarding any issues relating to the Everleigh walk would be done by the Avon Valley Walking Group (AVWG) and that he would raise any issues at the next AVWG meeting which is due to be held in the Spring at which any plans and actions will be consolidated.

Action:  Cllrs Bottomley & Evans

  1. Forecast of Events.  Having taken account of the decisions at item 13.2 and a request from the Clerk to move the November Council meeting to Tue 27 Oct the Forecast of Events for 2020 was amended and Cllr Bottomley agreed to issue a 5th draft to reflect the amendments.             Action:  Cllr Bottomley

Afternote:  Cllr Bottomley has issued a 5th Draft of the Forecast of Events.

  1. Date of Next Meeting: The date of the next meeting was confirmed as Tuesday 5th May 2020 to be held in the Collingbourne Ducis School with the Annual Parish Meeting starting at 7pm followed by the Annual Meeting of the Parish Council.

       The meeting closed at 8.30pm

Signed:                                                                                            Date:

Name:                                                                                            Chairman