Everleigh Parish Council – Meeting Minutes 12th March 2019

EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held

at Collingbourne Ducis School on 12 March 2019

Chairman: Cllr D Bottomley

Present: Cllr M Burton and Cllr K Wheeler-Mallows. (Meeting quorate)

In Attendance: Mr P Gill (Parish Clerk)

  1. Apologies. Cllr T Symonds Cllr A Earle Cllr J Jones Cllr E Hudson and Wilts Cllr I Blair-Pilling
  1. Disclosure of Interest. None declared.
  1. Minutes of the Previous Meeting. The minutes of the Meeting of the Parish Council held on 8th January 2019 were signed by the Chairman as a true record.
  1. Matters Arising.
  2. Item. None that do not appear on the agenda.
  1. General Public. No questions asked.
  1. Wilts Constabulary. No report received; however the Chairman informed Cllrs that he had a TAB Meeting on Mon 4 Mar and highlighted the following points from the police report presented at that meeting:
  • Local priorities are theft and antisocial behaviour in and around The Tidworth Leisure Centre.
  • The MOD Police has been reinstated at Westdown Camp. However, Cllr Wheeler- Mallows informed Cllrs that meeting the full manning liability is proving difficult at this point in time.
  • The next Tidworth/Ludgershall Neighbourhood tasking Group Meeting is planned for May 14th at the Garrison Theatre in Tidworth at 1430hrs.
  • The Southern Area of responsibility is being split into separate Salisbury and Amesbury areas.
  1. County Councillor. Wilts Cllr Blair-Piling sent the following report by email:

The biggest item on the Council’s agenda in the past few weeks has been the budget. We continue to balance the budget and meet the increasing volume of demand and increasing costs of delivery, while entering the first year with our Government grant reduced to zero by efficiency savings of £25M and raising Council tax by 2.99%. It is notable that the independent scrutiny started earlier and was historically the most open exercise ever. As a result not a single £1 was challenged at Council. As additional good news has also received additional and targeted funding for specific service areas from central government and has put aside its own local funding to invest in these and other critical services.

The Council will be investing £21m in the highways resurfacing programme across the county in 2019/20. In addition, it has the £8m Pothole Fund which is being used to deliver improvements to local highways maintenance, including the repair of potholes, minor patching, white lining, weed removal, sign replacement and numerous other activities to improve the general appearance of our highways and pavements. It is also investing £12m over the next 2 years to replace the old sodium streetlights with LED lights which will help save over £1m a year in electricity costs and also reduce our CO2 emissions by 1,770 tCO2 p.a. The LED lighting has a dimming capability and lights will be dimmed after 11pm.

We have good news in other service areas.  This is particularly important in children’s services.  98% of our children are being allocated a place at their first choice of secondary school.  The Council is also continuing to invest in the health of our children and is one of very few Councils in the Country to provide free swimming for the under 16s during the school holidays.  Not only that but we still have the same number of swimming pools that we had in 2009 (when Wiltshire Council was created) for our residents and our children to swim in.  Add to all of this that several of these swimming pools are newly built or totally refurbished – notably the one that opened recently in Pewsey.

Electoral Review. Council Decision on its comments 24 March. Names: Avon Valley & Ludgershall North.

Rural Paths For All. Initial Workshop as first hour of Tidworth Area Board meeting Wed 15 May at Collingbourne Ducis Village Hall.

  1. Correspondence. The Chairman informed the meeting that today he had received an email from Cllr T Symonds offered his apologies for this meeting and tendering his resignation from the Council. The Chairman expressed his disappointment at this as Cllr Symonds had done a lot in his time as a Cllr and that he would be sorely missed. Cllrs then formally thanked Cllr Symonds for all he had contributed in his time as a Cllr and directed the Clerk to raise a Vacancy Notice. Action: Clerk
  1. Planning. To consider application as received from Wilts Council.

9.1 None received.

  1. Property.
    1. Grass Cutting. Cllr Wheeler-Mallows reported that the 1st cut of the season had taken place early due to the unseasonably warm weather.Cllr Wheeler-Mallows will continue to liaise with the contractor regarding future cut dates. Action: Cllr Wheeler-Mallows.
  1. Play Area. Cllr Wheeler-Mallows reported that the plan for the Works Party on Sat 13 Apr 19 is to focus on the matters relevant to the RoSPA Safety report and that other tasks are to be decided on the day. In general the play area is in good order. Action: Cllr Wheeler-Mallows.
  1. Streetscene Minor Works. Cllr Wheeler-Mallows reported that the Parish Steward had carried out a number of routine tasks and that the Steward continues to serve the Parish well.. Action: Cllr Wheeler-Mallows
  1. Defibrillator. Cllr Wheeler- Mallows reported that the new paddles have been purchased and that he would fit them. After discussion Cllrs RESOLVED that Cllr Earle was authorised to spend up to £100.00 + VAT to construct a cover that would protect the defibrillator in its current location. Action: Cllr Wheeler-Mallows & Cllr Earle
  1. Finance.
    1. The Clerk presented a bank reconciliation and current liquidity statement as follows:
      1. Balance at Lloyds TSB CA (statement 1 Mar 19) £4218.72
      2. Reconciled Balance as at 12 Mar 19 £3673.81

Members noted the statements but had no comment at this time.

  1. Authorise cheques for payment and those issued since last meeting
    1. 640 Cllr Bottomley (DEFIB Pads 19 Feb 19) £96.48 (VAT £16.08)
    2. 641 Cllr Bottomley (Fuel reimbursement for grass cutting) £28.95 (VAT £4.83).
    3. 642 Landmarc Sp Svcs ( Play ground rent 20 Feb 19) £40.00
    4. 643 (Clerk’s Salary & Expenses Jan-Mar 19) £303.68 (TBC)
    5. 644 HMRC (Clerk’s PAYE Jan- Mar 19) £ 75.80 (TBC)

Cllrs RESOLVED to authorise the cheques.

  1. Note payments received.
    1. £Nil.
  1. Village Events.
  1. Litter Pick Sat 2 Mar. Cllr Bottomley reported that11 volunteers turned out and collected 18 bags of rubbish + old tyres; a great effort! .Everleigh is certainly looking a lot cleaner as a result
  2. Walk the Parish Boundary Sun 19 May. Cllr Bottomley tabled a draft flyer and risk

assessment and agreed to draw up a Special Events Proforma for submission to the Insurers.

Cllrs agreed the flyer and risk assessment. Cllr Wheeler-Mallows reported that the Walk was to

follow the same route as before and is to be run as has been previously.

Action: Cllrs Wheeler- Mallow & Bottomley

12.3 St Andrew’s Church Fete Sat 11 May 19. Cllr Bottomley had been approached by the St Andrew’s Church Warden inviting villagers to take part in a Tri- Village competition with events such as egg and spoon races; obstacle races; tug of war; possibly boules. Moreconfirmatory details on this event are awaited. Action: Cllr Bottomley

  1. Forecast of Events. Having considered a 4th draft dated 12 Mar 19 tabled by Cllr Bottomley Cllrs RESOLVED to accept the draft and after discussion of the organisation and responsibilities of the Bonfire & Fireworks Night Cllrs RESOLVED the future of the event was to be deferred to the next meeting. Action: Cllr Bottomley
  1. A342 & Marlborough Road Speed Limits. Cllr Bottomley briefed Cllrs that he had attended a Tidworth Community Area Transport Group (CATG) meeting on Mon 14 Jan 19 at which he presented the Council’s case for a speed limit review in respect of our proposals to reduce the speed limit from 50 mph to 40mph on the A342 and Marlborough Road.  Outcome:
  • Speed Limit Review approved.
  • Costs, as expected: £2.5K, of which this Council will contribute £625 (25%). This cost includes both roads.
  • Timeframe: 6 months.  

After discussion Cllrs RESOLVED to authorise a contribution of £625.00 towards the cost of the Speed Limit Review. Action: Cllr Bottomley.

  1. Review of Electoral Boundaries. Having considered the DRAFT recommendations for local government electoral boundaries Cllr RESOLVED to note the recommendations which had a very limited impact on the Parish.
  1. Date of Next Meeting: The date of the next meeting was confirmed as Tuesday 7 May 2019 with the Annual Parish Meeting starting at 7.00pm in Collingbourne Ducis School to be followed by the Annual Meeting of the Parish Council.

The meeting closed at 7.55pm

Signed: date:

Name: Chairman