Everleigh Parish Council – Meeting Minutes from 13th March 2017



Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Ducis School on Monday 13 March 2017.

Chairman:      Cllr D Bottomley

Present:           Cllr T Symonds, Cllr E Hudson, Cllr M Burton and Cllr K Wheeler-Mallows

In Attendance: Mr P Gill (Parish Clerk),

  1. Apologies: Cllr J Jones, and Wilts County Cllr C Howard.
  1. Disclosure of Interest. None declared.


  1. Minutes of the Meeting of the Parish Council held on 9 January 2017. The minutes were signed by the Chairman as a true record.


  1. Matters Arising.
    • Item 10.5 BBQ. The BBQ was purchased at Cost of £250.00 incl VAT.
    • 12.2 Carol Service.  The date was confirmed as 4.00pm on Sat 9 Dec.


  1. Co-option.

5.1 No applications for co-option were received.


  1. General Public. In the absence of Members of the Public no questions were asked.


  1. Wiltshire Constabulary. PC Wilman reported the following by email:   As many of you may have seen in the news over recent months, a number of police services nationwide have invested in body worn video cameras.  Wiltshire Police is currently conducting a trial of this technology and will, further to evaluation, look to roll it out to frontline officers and staff over spring and summer. The technology has had proven benefits in other forces and we are confident that it will help us bring offenders to justice and serve our communities more effectively and efficiently. Body worn cameras are as much about the people behind the lens as they are the people in front of the lens and they will help us to further improve openness and transparency as well as upholding the high standard of service we always aim to deliver.  Throughout March, you may notice Wiltshire Police taking a more in-depth look at equality, diversity and inclusion. At a recent conference for the South West Black Police Association, hosted at Police HQ in Devizes, Chief Constable Mike Veale discussed the importance of recognising and celebrating difference. Having a diverse organisation not only makes the police service more representative of the communities it serves, but also culturally richer and more receptive to different perspectives. We encourage you to keep an eye on our Wiltshire Police social media accounts as we offer an insight about this very important aspect of policing during March.  In addition we will be supporting a national campaign to raise awareness of the dangers of using a mobile phone while driving and to highlight the changes in legislation that come into effect in March.  Thank you for your continued support to Wiltshire Police.

Please follow us on:  Twitter https://twitter.com/wiltshirepolice  Facebook https://www.facebook.com/wiltshirepolice/ Or sign up to Community Messaging https://www.wiltsmessaging.co.uk

Current Priorities, Targeted Patrols: Castle Practice – Complaints of ASB. Patrols commenced on 25th January. 10 patrols so far. Adult male located 22nd February and asked to move on. Male still being monitored by CPT. Empress Way – Complaints of ASB. Patrols commenced on 20th January. 12 patrols so far. Patrol being reviewed as complaints have stopped.

Collingbourne Kingston – Complaints of speeding outside the Old School House. Commenced on 20th January. 8 patrols so far, 20th January 1 fixed penalty notice issued.  17th February, 15 people given words of advice and 7 fixed penalty notices issued.

Local Crimes:  1 x missing person in Everleigh

The Chairman thanked PC Wileman, in her absence, for her report.


  1. County Councillor. Wilts County Councillor C Howard presented the following report by email:

General County Matters.  Council Tax – The increase this year in the Wiltshire Council element of the Council Tax that we all pay was 4.99%.  Of this, 3% was an increase in the Social Care Levy and comes on top of an increase of 2% in the Social Care Levy in 2015/16.  The cost of providing care, in    particular adult social care in the community is a liability which continues to increase at a high rate; well above inflation and the Council has no option but to raise the necessary funding from council tax payers. The increase in Council Tax excluding the Social Care Levy is 1.99%.  Part of the reason for this is that the Government’s Settlement Funding Allocation to Wiltshire Council in the coming year has been reduced from £86.7 million to £72.3 million, and further reductions are in the pipeline for the next three years until the Settlement Funding is reduced to nil.  Against this, Business Rates are at            present collected by the Government and then passed back to local authorities in the form of Settlement  Funding.  The Government is changing the system over the next three years so that local authorities are      to be allowed to retain a proportion of the Business Rates that they collect.  But, the Government will  still be able to control the amount that Wiltshire receives back by allocating more funding to parts of the  country with high levels of deprivation.  Further information about this year’s budget can be viewed on  the document Hot Wire dated 21st February which accompanies this report.  In general, the past year has  been one of steady progress for Wiltshire Council, and the report presented by the Leader of Wiltshire  Council, Baroness Jane Scott, at the meeting of the Council on 21st February  to approve the Budget gives a great deal of information.  To read the speech, go to www.wiltshire.gov.uk/news/articles/2017-      budget-speech  then download, save, and read the speech from there.  On a personal note, I continue as a member of three committees of Wiltshire Council.  I am chairman of the Eastern Area Planning Committee, a member of the Strategic Planning Committee and  Chairman of the Wiltshire Pension Fund Investment Committee .  I am also a Governor of The Wellington Academy.

Local Matters.  Looking back on the past year, it has been a quiet one there no major issues in which I

was involved.  The return of the Parish Steward scheme is most welcome, and the completion of the War Memorial project reflects great credit on the Parish Council and all others involved.  It has been a pleasure working with the Parish Council during the past year.  The Election for members of Wiltshire Council for the next four years will be on 4th May, and I will not be standing for re-election. I have enjoyed being your Wiltshire Councillor for the past eight years, but feel that the time has come to stand down.

The Chairman thanked Wilts Cllr Howard for the exemplary support he has provided to the Village during his time in office.


  1.  As received and if necessary held at the clerk’s office.  None that has not already been



  1. Planning Applications as received from Wiltshire Council since the last meeting.
    • None received.


    • Grass Cutting. Cllr Wheeler-Mallows reported that he intends to get the first cut done in the      next few weeks.                                                              Action:  Cllr Wheeler-Mallows
    • Works Party Sat 22 Apr. Cllr Wheeler-Mallows confirmed that the work for the work party      has been identified and the start time as 0930 hrs.             Action:  Cllr Wheeler-Mallows
    • Street Scene Minor Works. Cllr Wheeler-Mallows reported that all was going well and that      the Parish Steward was doing a good job.  He agreed to chase up Mr Andy Cole on the subject      of the missing Chevrons on the Marlborough Road. Action:  Cllr Wheeler-Mallows
    • Play Area Development Project. Cllr Wheeler-Mallows reported that he has not as yet investigated in any detail the possible options for Phase 2.  Cllrs agreed that  it would be best to wait on any further investigation of any full blown options but directed Cllr Wheeler-Mallows to investigate the purchase of a set of mobile goal posts.

                                                                                                     Action:  Cllr Wheeler-Mallows

    • The Clerk presented a current liquidity statement and bank reconciliation as follows:
      • Balance at Lloyds TSB CA (statement date 1 Mar 17) £3157.88
      • Balance at Lloyds BIAA ( statement date 1 Apr 16) £00.00
      • Balance at Santander (statement date 1 Mar 17) £1,967.34
      • Combined Balance at 1 Mar 17 £5125.22
      • Reconciled Balance as at 12 Mar 17 £4176.84

Cllrs noted the statement and reconciliation. 

  • Authorise cheques for payment and those cheques issued since last meeting.
    • 559 E Hudson (BBQ Kybotech ltd 10 Jan 17) £259.00 (VAT £43.17)

12.2.2  560 (Landmarc Sp Svcs Play Area Rent 20 Feb 17) £40.00

12.2.3  561 P Gill (Clerks Sal & exps Jan – Mar 12 Mar 17) £284.78

12.2.4  562 HMRC (Clerk’s PAYE 12 Mar 17) £73.60

Cllrs authorised the payments and cheques.

  • Note all major receipts since last meeting
  • Auto Enrolment. Cllr Hudson reminded Cllrs of the key points on the auto enrolment pension

Scheme for the Parish Clerk.  She also informed Cllrs that everything is in place to meet the         Staging Date of 1 May 17 except for a Direct Debit Mandate which the Cllrs RESOLVED to      be set up.                                                   Action: Cllrs Bottomley, Hudson and Clerk.

  • Santander Account. Although not on the agenda Members RESOLVED to close the    Santander Account and to transfer the balance to the Lloyds Account.  This requires the        Cllr Bottomley and one other signatory to go into the Andover Branch to close the account.

                                                                    Action: Cllr Bottomley, Mrs Matton and Clerk.

  1. Village Events.
    • Great British Spring Clean – Village Litter Pick Sat 4 Mar 17. Cllr Bottomley reported that the litter pick had been a success with 11 residents taking part and picking up 10 large bags of litter.  The Chairman thanked all concerned. Item Closed.


  • Walk The Parish Boundary Sat 13 May 17. Cllr Wheeler-Mallows reported that all was in hand and that the format would be as in 2015.  The Clerk informed Cllrs that the event was covered by the Council’s insurance Policy.                                                      Action:  Cllr Wheeler-Mallows


  • Summer Party Sat 15 Jul 17. Cllr Bottomley tabled a planning Check list and Management Plan for consideration by the Cllrs which the Cllrs accepted without amendment.

Action:  Cllr Bottomley.


  • Bonfire/Fireworks Night Sat 4 Nov 17. Cllr Bottomley reported in the absence of Cllr Jones that the planning was going ahead and that Cllr Jones had liaised with Mrs S Matton regarding various aspects of the planning and execution of the event.  Cllr Jones will provide a detailed report in due course.  In the meantime Cllr Symonds agreed to investigate the purchase of the Fire Work at a cost not to exceed £500.00 +VAT.                                             Action:  Cllrs Jones & Symonds.


  • Christmas Function 2017. Having considered various options Cllrs RESOLVED that the format for the event was to be a Carol Service in the Church at 4.00pm on Sat 9 Dec followed by Mince Pies and Mulled Wine.  It was agreed that Cllr Hudson would be the Council lead on this event on which the Church leads overall.  Moreover,  Cllr Bottomley agreed to talk to Mrs Sally Matton regarding the Church lead.   Action:  Cllrs Hudson & Bottomley


  1. Tidworth Community Area Award Thu 27 Apr 17. Cllr Bottomley tabled suggestions for awards which the Cllrs RESOLVED to accept as nominations from the Council and directed Cllr Bottomley to submit the nominations.  Action:  Cllr Bottomley


  1. Forecast of Events 2017. Having considered the previously circulated draft 2017 Forecast of Events Cllrs agreed a number of amendments and Cllr Bottomley agreed to liaise with Mrs S Matton regarding the times and dates of the Church lead events.                                           Cllr Bottomley 


  1. Date of Next Meeting. The date of the next meeting was confirmed as the Annual Meeting of the Parish Council to be held on Monday 8th May 2017 following the Annual Parish Meeting which starts at at 7.00pm in Collingbourne Ducis School.




Signed:                                                                                     date: