EVERLEIGH PARISH COUNCIL
Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Primary School
on Monday 5 November 2012.
Chairman: Cllr S Matton,
Present: Cllr A Bradford Cllr M Goldsmith, Cllr D Bottomley, Cllr T McQuaid, Cllr K Wheeler- Mallows.
In Attendance: Mr P Gill (Parish Clerk), Wilts County Cllr C Howard PCSOs Downham and Heath.
1. Apologies: Cllr C Haywood
2. Disclosure of Interest. It was confirmed that all Members had reregistered their Disclosable Interests with Wiltshire Council and no interests were declared by those Members attending this meeting.
3. Minutes of the Meeting of the Parish Council held on 3 September 2012. The minutes were signed by the Chairman as a true record.
4. Matters Arising.
4.1 Item 4. The dog fouling is no worse. Moreover, the bin and sign have been repositioned.
5. General Public. No questions asked
6. Wilshire Constabulary. PCSO Downham informed Members that no crimes t had been reported since the last meeting. However, there had been a small number of reported incidents such as loose animals, possible hare coursing and poorly illuminated jogger.
The Chairman thanked the PCSOs for attending the meeting.
7. County Councillor. Wilts County Councillor C Howard reported that a synopsis of which follows:
Police and Crime Commissioner Elections. On 22nd November the Wiltshire Police Authority will be replaced by an elected Police and Crime Commissioner (PCC). The work of the PCC in Wiltshire will be scrutinised by a new Police and Crime Panel (PCP) which will be made up from ten elected Councillors from Wiltshire Council and from Swindon Borough Council. The election for the new Police and Crime Commissioner will take place on Thursday 15th November, and will be a full scale election with Polling Stations open at the same locations as for a General and Local Authority Elections.
Tidworth Area Board. The Tidworth Area Board met at Ludgershall on 17th September. Among the items on the agenda were: The Housing Review being carried out by Wiltshire Council. A presentation about the Police and Crime Commissioner. The next meeting of the Tidworth Area Board will be at 7 pm on Monday 19th November at the Phoenix Hall, Netheravon.
Wiltshire Council Offices. The reorganisation of the Council Offices has made further progress, as follows: Council office at Browfort, Devizes closed at the end of September and has been replaced by much smaller offices at Snuff Street, SN10 1FG near the centre of Devizes. I strongly recommend that anyone wishing to use the services available there should make an appointment before going there. The number is 0300 456 0100. The refurbishment of County Hall at Trowbridge continues. The Council offices at Bradley Road, Trowbridge closed at the end of October.
Pewsey Community Area Campus. Wiltshire Council has authorised the setting up of the Pewsey Community Campus which will be located on 3 sites in Pewsey and will have a mobile element to it. The Campus should be up and running within 2 years and the NHPT will have a presence within it.
8. Correspondence – As received and if necessary held at the clerk’s office.
9. Planning. Planning Applications as received from Wiltshire Council.
9.1 No new planning applications received.
10.1 Grass Cutting. Having received a performance update and considered quotes for FY 13/14 grass cutting schedule Members RESOLVED that J Bowden be approached to cut the grass 5 times at a cost of £50.00 per cut in FY 13/14 and that a total of £300.00 be allocated for grass cutting in the FY13/14 Budget.
10.2 RoSPA Inspection report. Having received and considered the Annual RoSPA inspection report on the play area and its associated equipment and fencing. Members RESOLVED that Cllr Gold Smith was to address the risks identified in the report less the securing of the net which Cllr Wheeler- Mallows was to address and that the risks were to be addressed as soon as was practicable. Action: Cllrs Goldsmith and Wheeler-Mallows.
10.3 Salt Bag Scheme 2012-13. Having received an update from Cllr Wheeler-Mallows on the Parish Council’s bid for a 1 ton Salt Bag and Weather Response Plan Members RESOLVED that the salt once delivered be stored by Cllr Wheeler-Mallows. Action; Cllr Wheeler-Mallows
11.1 The Clerk presented a current liquidity statement and bank reconciliation as follows:
11.1.1 Balance at Lloyds TSB CA (statement date 5 Oct 12) £2005.57
11.1.2 Balance at Lloyds BIAA ( statement date 28 May 12) £51.72
11.1.3 Balance at Santander (statement date 5 Oct 12) £1,945.07
11.1.4 Combined Balance £4,002.62
Members noted the statement and reconciliation.
11.2 Authorise cheques for payment and those cheques issued since last meeting.
11.2.1 404 – WALC Seminar £42.00.
11.2.2 405 – Castledown Radio (Community Games) £150.00
11.2.3 406 – AB-FAB Loos (Community Games) £90.00
11.2.4 407 – M Goldsmith Lighting Tower) £153.60
11.2.5 408 – M Goldsmith Weed killer) £27.49
11.2.6 409 – Mr P Gill (Firefly Accts Ledger) £27.46
11.2.7 410 – Playsafety (Play Area Inspection) £104.40
11.2.8 411 – Wilts Council (Community Games Archery) £90.00
Members RESOLVED to authorise the payment of the cheques.
11.3 Note all major receipts since last meeting.
11.3.1 £180.00 grant from Ducis & Everleigh Show towards the purchase of a new marquee.
Members noted the receipts
11.4 The Clerk presented his Apr-Jun 12 salary invoice for £342.00 which will now be paid (less NI) by BACS via the agreement set up with Douglas Tonks ltd.
Members RESOLVED to authorise the payment of the invoice for £342.00 by BACS via Douglas Tonks Ltd.
11.5 FY 13-14. Having considered a draft budget presented by the Clerk Members RESOLVED that the reserves level be set at £2100 to be reviewed annually and that £200.00 be included for the refurbishment of the bus shelter. Action: Clerk
11.6 Fund Raising. Cllr Matton briefed Members on a very informative Fund Raising Seminar that she had attended and handed out copies of the power point slides for Members’ future reference.
12. Village Events
12.1 Community Games. Cllr McQuaid informed Members that the event had been a success and thoroughly enjoyed by all who attended and that the event had come in under budget.
12.2 Woodland Trust Jubilee Trees. Cllr Goldsmith briefed Members that the trees were on their way and that they would be planted by the works party on Saturday 17 November. Moreover, Members RESOLVED that Cllr Goldsmith purchase Rabbit protection materials at an estimated cost of £30.00 +VAT. Action: Cllr Goldsmith
12.3 Bonfire. Cllr Goldsmith informed Members that the event was very well attended and a great success however there were a small number of logistic issues that were resolved on the night. The main lessons learnt were that the bonfire needs to be lit before the fireworks were let off and the power supply needs to be more robust. The event generated and excess of income over expenditure of £151.91 which will help offset the purchase of the lighting towers.
12.4 Village Xmas Party & Carol Service. Cllrs Goldsmith and McQuaid informed Members that
All was in hand however the time of the service needs to be moved from 10.30am to 11.00am. Cllr Matton tabled a draft flyer which Cllr McQuaid agreed to add some Christmas touches to. In the meantime the draft flyers were to be placed on PC notice boards by the Clerk.
Cllrs: Goldsmith and McQuaid
13. Localism Act 2011.
13.1 Having considered reviewing the Village Design Statement in light of the Act Members agreed that no further action was required at this time, but noted that the Village owns the statement as opposed to it being owned by the Council.
14. Elections. Members noted that in May 2013 elections are to be held to elect both County and Parish Councillors and the Clerk confirmed that the cost of these elections would be met by Wilts Council.
15. AOB for information only.
15.1 Cllr Bottomley informed Members that he had withdrawn the application submitted to TAB for a grant to assist with the repair of the bus shelter; however he will resubmit it in FY 13/14.
16. Next Meeting. The proposed date for the meeting is Monday 7 January 2013 in Collingbourne Primary School.