Everleigh Parish Council Minutes – Meeting held 3rd November 2014



Minutes of the Everleigh Parish Council Meeting held at Collingbourne Ducis School

on Monday 3 November 2014.

Chairman:       Cllr S Matton


Present:          CllrD Bottomley, Cllr T Symonds, Cllr K Preece, Cllr J Jones, Cllr M Goldsmithand Cllr K Wheeler-Mallows


In Attendance: Mr P Gill (Parish Clerk), Wilts County Cllr C Howard.

  1. Apologies: None received


  1. Disclosure of Interest. None declared


  1. Minutes of the Meeting of the Parish Council held on 8 September 2014. The minutes were signed by the Chairman as a true record.


  1. Matters Arising.

4.1   Item 5.1 NHW Signs. Signs received and item closed.

4.2   Item 11.5. Notice Board.   Notice Board repaired and item closed.

4.3   Item 13.3.1. Mugs. As 44 mugs have yet to be collected Members agreed that they be distributed or sold off at the fireworks event.


  1. General Public. No questions asked


  1. Wilshire Constabulary. In the absence of a Police representative no report was offered.


  1. County Councillor. Wilts County Councillor C Howard presented the following report: Wilts Council is faced with making savings of £ 35 million in FY 15/16 and in each of 16/7 and 17/18. A task which will cause much, as yet to be identified, pain.

Wiltshire Council has recently made major changes to the way that youth services and activities are delivered in the county. Under the old system attendance was low, with less than 15% of eligible young people attending on a regular basis. Under the new system, most youth centres are closing, but not the one in Tidworth which is owned by the Army and will be run by them. Each Community Area will employ a Community Youth Officer whose job will be to arrange and coordinate youth activities in the Community Area. The Council has provided an annual budget of about £25,000 to provide the new facilities, including transport, in the Tidworth Community Area. These facilities will be available to young people aged 13 to 18. We are looking at ways in which the many excellent facilities at the Wellington Academy can be used, including during the school holidays, and these activities will very much be available to young people in the villages near Tidworth and Ludgershall. The next Area Board meeting on Monday 17th November will now be at the Wellington Academy, not Netheravon as previously planned. The theme will be to consult and engage with young people to find out what facilities they want so that we can make plans in accordance with their wishes, rather than what we think they want.

The Chairman thanked Wilts Cllr Howard for his report.


  1. Correspondence – As received and if necessary held at the clerk’s office.

8.1   None that has not already been circulated.


  1. Planning.  Planning Applications as received from Wiltshire Council.

9.1 The future of the Crown Hotel. The members noted that the application has been removed from the website, as the only reason the application was initially showing on the website was due to an ICT error in the documents being uploaded and that Certificate of Lawful Use (Proposed) applications are not advertised as they are a matter of fact and not opinion. Members RESOLVED that the Chairman was to write to Mr Andrew Guest at Wilts County Planning Dept expressing concerns that the Council’s submissions to Wilts County have not been given due consideration.                                Action: Chairman






  1. Property.

10.1       Grass Cutting

10.1.1                     Performance update. Cllr Goldsmith reported the final cut of this cutting season had taken place and that he would arrange for an invoice to be presented in the very near future. Mr Bowen has offered to deliver six cuts in the 2015 cutting season at a cost of £50.00 per cut.  Members RESOLVED TO accept Mr Bowen’s offer of six cuts at a cost of £50.00 per cut.

Action: Cllr Goldsmith

10.1.2                     Purchase and maintenance of a lawnmower. Having considered the purchase and maintenance of a lawn mower Members RESOLVED to that Cllr Goldsmith was investigate the purchase a lawn mower at a cost not to exceed £300.00 including VAT.        

Action: Cllr Goldsmith

10.2       New Play Area Equipment. Cllr Symonds reported that a grant of £4000.00 for new play equipment had been secured from the LCF Board on the condition that the PC makes a contribution of £554.40.   Having considered making the contribution Members RESOLVED to make the contribution of £554.40. Cllr Bottomley reminded Members that a £1K grant from the Tidworth Area board is being sought.

Action: Cllrs Symonds and Bottomley

10.3       Church Yard Trees. Cllr Matton reported that given the Churches Conservation Trust would be replacing the Yew tress this item be closed. Members agreed to close the item.

10.4       RoSPA Inspection Report. Having considered the 2014 RoSPA Play Area Inspection Report findings and recommendations Members RESOLVED to that Cllr Goldsmith take the minor actions regarding the BMX Track and the swing seats as recommended in the report.

Action: Cllr Goldsmith


  1. Finance.

11.1       The Clerk presented a current liquidity statement and bank reconciliation as follows:

11.1.1      Balance at Lloyds TSB CA (statement date 3 Oct 14 ) £3373.15

11.1.2 Balance at Lloyds BIAA ( statement date 3 Jun 14) £51.72

11.1.3      Balance at Santander (statement date 6 Oct 14) £1,948.55

11.1.4      Combined Balance at 6 Oct 14 £5373.42

11.1.5      Reconciled Balance as at 8 Sep 14 £5,106.42

Members noted the statement and reconciliation.

11.2       Authorise cheques for payment and those cheques issued since last meeting.

11.1.1      466 – Playsafety Ltd (RoSPA play area inspection) – £106.80

11.1.2      467 – S Matton (Mileage, Twine and Photocopying) £47.50

11.1.3      468 – D Bottomley (Lawn Mower Repair) £30.00

Members RESOLVED to authorise the payment of the cheques.

11.3       Note all major receipts since last meeting.

11.3.1      £750.00 from DEVS which has yet to be credited to the account.

Members noted the receipts

11.4       Signatories. Having considered the requirement for additional signatories on bank accounts Members RESOLVED to add Cllrs Preece and Symonds to the list of signatories.

Action: Clerk

11.5       Clerk’s Salary and Expenses. The Clerk presented his Apr-Jun 14 salary invoice for £353.25 which will now be paid (less NI) by BACS via the agreement set up with Douglas Tonks ltd.

Members RESOLVED to authorise the payment of the invoice for £353.25 by BACS via Douglas Tonks Ltd.

11.6       DEVS Grant. Having considered allocation of the DEVES grant of £750.00 MEMBERS RESOLVED to allocate it to the new play area project.

Action: Cllr Symonds & Clerk

11.7       FY 14-15. Cllr Bottomley briefed Members on the previously circulated draft budget and subsequently the provisional level of the Precept. Having considered draft budget Members agreed that further amendment consideration was required prior to a final budget and Precept being presented at the January 2015 meeting.

Action: Clerk

11.8       Financial Regulations.  Having consideredadopting previously circulated a revised version of the Financial Regulations as recommend by WALC Members RESOLVED to adopt the revised Financial Regulations as circulated.

Action: Clerk

  1. Pay Phone Removal. Having considered a consultation letter from BT regarding the removal of the Pay Phone Members RESOLVED to allow the removal of the Pay Phone by default.


  1. Village Events

13.1       Fireworks. Cllr Goldsmith reported that the fireworks would be collected by Saturday pm. Cllr Matton then went through the event checklist to confirm tasks and actions required.

Action: All Members

13.2                      Xmas Curry Lunch.   Cllr Matton reported that flyers were out, tickets were being purchased and that the Church and Goa Balti had been booked.

Action: All Members.

13.3                      Beating of Parish Bounds. Cllr Wheeler-Mallows reported that .the provisional date was Sunday 10 May 14. He confirmed that he would prove the route before Xmas bring forward more detailed plans and a provisional event planning check list to the next meeting.

Action: Cllr Wheeler-Mallows.

13.4       WWI Commemorations.

13.4.1      Memorial Stone. Cllr Jones reported that she, Cllr Matton and Cllr J Jones are to go and look at possible stones and that once a stone had been selected a decision can then be made on the size of plaque. Having considered a number of possible inscriptions to go on the plaque Members RESOLVED that the inscription was to read


To commemorate the men and women of Everleigh who served their country 1914-1918


Lest we forget

Action: Cllrs Jones & Matton


13.4.2      Cllr Matton reported that during a recent meeting with CCT representatives, it was suggested the commemorative stone project be kept separate from any other WW1 projects being considered.


Action: Cllrs Jones & Matton.


  1. Forecast of Events. Having considered the draft forecast of events previously circulated by Cllr Bottomley Members agreed tomake minor changes.

Action: All Members & Clerk


  1. Standing Orders.   Having consideredminor typo and numbering amendments to Standing Orders as previouslycirculatedMembers RESOLVED to amend Standing Orders to reflect the minor amendments.

Action: Clerk


  1. Vodaphone Rural Open Sure Signal Programme. Having considered applying to be part of the programme Members agreed that Cllr Wheeler-Mallows was to investigate if this was applicable to Everleigh and if it was to take the matter forward with Vodaphone.

Action: Cllr Wheeler-Mallows.


  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00pm on Monday 12th January 2015 to be held in Collingbourne School.


Signed:                                                                                      date: