Minute Of Everleigh Parish Council Meeting – 15th March 2022

EVERLEIGH PARISH COUNCIL

 MINUTES OF EVERLEIGH PARISH COUNCIL MEETING

HELD ON TUESDAY 15 MARCH  2022

Chairman:     Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows (vice Chair) Cllr H Waight and Cllr T Martin.

In Attendance: Mr P Gill (Parish Clerk), Wilts Cllr C Williams and L Wheeler-Mallows (potential -con-optee)

  1. Chairman’s Announcement.  The Chairman announced the following:

The main effort of tonight’s meeting was to maintain momentum on the Everleigh Enhancements and to further develop the plan for the Queen’s Jubilee Event next June.

  • Apologies:  Cllr P Evans, Cllr A Earle and PC Sharon Duggan
  • Disclosure of Interest.  Cllr K Wheeler-Mallows declared an interest in item 4 and chose to leave the meeting whilst it was discussed and voted on.
  • Co-option.  Following a vote and having met the statutory (LGA 1972 Sect 79 & 80) eligibility

requirements Lucinda Wheeler-Mallows was co-opted as a Member of the Council.  Cllr

L Wheeler-Mallows then signed the Declaration of Acceptance of Office (LGA 1972 Sect 83.  The Clerk then reminded Cllr L Wheeler-Mallows that she was required to complete the register of Members’ Interests within 28 days.                    Action:  Cllr L Wheeler-Mallows & Clerk.

Cllr K Wheeler-Mallows re-joined the meeting

  • Minutes of the Parish Council Meeting held on 11 January 2022 
    • Previous Minutes.  The minutes of the Parish Council Meeting held on

11 January 2022 were agreed, and Cllrs RESOLVED that the minutes were to be signed by the Chairman as a true record as soon as possible after the meeting. 

Action:  Chairman & Clerk

  • Matters Arising.  None
  • General Public.  No questions asked.   
  • Wilts Council Cllr Report.  Cllr C Williams reported the following:  At a marathon meeting on 15 February Wiltshire Council debated and agreed the 2022/23 budget and 10-year Business Plan.  Over the next year the council will spend over £417m – with over 56% (£235m) on support and care for adults and children.  £92m will be spent on the vital day-to-day services such as waste management, road maintenance, leisure and library services, as well as the council’s carbon management and climate change work – which recently saw the council ranked as the fifth best unitary authority in the UK for its response to the global challenge.   The council will also continue its commitment to invest £1m a year to support high streets across the county become vibrant places for shopping and leisure.  One of the most debated parts of the budget was the proposed increases to car parking fees which help to fund rural public transport.  Councillors made arguments about the impact on our high streets (but see the £1m per annum investment above).  Our local charges are already competitive compared with neighbouring counties and it should also be noted that fees are not planned to increase for four years so that the costs of implementing the increase (car park signage and reprogramming machines) can be offset over this period.  The council’s capital programme, which is spent on projects to improve and maintain the county’s infrastructure is confirmed to be £307m in 2022/23.  This will be spent on many different projects including leisure services, council house building, schools’ maintenance, footpath and highway improvements.  The 10-year Business Plan ensures that the budget has a clear long-term focus. It outlines the council’s key themes – prevention and early intervention; improving social mobility and tackling inequalities; understanding communities; and working together. It includes metrics ensuring the council can measure its performance and keep on track.  This strategic focus is essential due to the current financial challenges facing public services, which includes the ongoing pandemic, rising inflation, and increased demand for support.  More than half of the council’s budget comes from council tax, and this will increase by 1.99%, with an additional 1% directly supporting adult social care. For a Band D property, which is an increase of 91p per week.  Alongside this, the council has put plans in place to make savings of around £25m in 2022/23 while limiting the impact of vital services as much as possible.

Dates for future local meeting – March 21. Ludgershall Memorial Hall – Tackling Climate Change in the Tidworth Community Area followed by Tidworth Area Board

  • Police Report.  Councillors considered the latest Local Police Newsletters for January & February 2022, an email regarding Updated Policing Model of 10 March and an update from the Wilts PCC on the New Police and Crime Plan.  Cllr Wheeler-Mallows reported that the NTG meeting scheduled for 28th January had been postponed to a date TBC.            Cllrs RESOLVED to note the reports and updates.    Action:  Cllr K Wheeler-Mallows
  • Correspondence.  None that has not been previously circulated.
  1. Planning. 
    1. No applications received.
  1. Property. 
    1. Grass Cutting.  Cllr Wheeler-Mallows reported that the first of 8 planned cuts had taken place satisfactorily and that he will continue to monitor the cuts through the cutting season                                             Action.  Cllr K Wheeler-Mallows.
    1.  Play Area.  Nothing to report at this point as the works party day will be considered at item 13.2.                        Action:  Cllr K Wheeler-Mallows.
    1. .  Cllr K Wheeler-Mallows reported that the Sparkle Team had done an excellent job in improving the path surfaces beside the A342 and that he had fed this back to the team.      Item closed.
    1. The Parish Steward has left with his duties being covered on an ad hoc basis by Wiltshire Council. Drainage issues at lower Everleigh are still ongoing. Villagers are reminded that they can reports issues as they arise on the “My Wilts App” MyWilts online reporting – Wiltshire Council or to Cllr Wheeler-Mallows  Action:  Cllr Wheeler-Mallows.
    1.   Cllr Wheeler-Mallows reported that the repairs remain outstanding but that he will complete them by the end of FY 21/22.

Action:   Cllr K Wheeler-Mallows

  1. Finance.
    1. The Clerk presented a bank reconciliation and current liquidity statement as follows:
      1. Balance at Lloyds CA (statement date 1 Mar 22) £3416.48
      1. Reconciled Balance as of 14 Mar 22) £3276.96

Cllrs noted the statements but had no comment at this time

  1. Authorise the following payments and those cheques issued since last meeting.
    1. BACS J Bowen (Grass Cutting) £600.00
    1. 720 P Gill (Clerk’s Sal Jan – Mar 22) £320.06
    1. 721 HMRC (Clerk’s PAYE Jan- Mar 22) £80.00
    1. 722 Landmarc Sp Svcs (Play Area Rent 25 Mar 22) £45.00
    1. 723 AB fab Loos (Deposit 22 Feb 22) £50.00 (VAT £10.00)
    1. 724 A Earle (Timber 17 Feb 22) £77.52 (VAT £12.92)
    1. 725 CDVHT (Hall Hire 11 Mar 22) £12.00
    1. 726 K Wheeler-Mallows (Material for Repairs 14 Mar 22) £53.69 (VAT    £8.95)

Cllrs RESOLVED to authorise the payments and cheques.

  1. Receipts.
    1. Queen’s Jubilee Grant – £245.00
    1. Future Projects – Everleigh Enhancement.  Cllr Bottomley briefed Cllrs on his latest draft of the Everleigh Enhancement 2 Year plan after which Cllrs gave the following updates:
      1. Additional Bench.   Cllr Waight reported that the new bench will be positioned in the area of the playground this weekend,                                              Action: Cllr Waight
  1. Floral Garden.  In the absence of Cllr Evans, Cllr Bottomley reported that bulbs had been planted in late Autumn and that further planting was due to take place in early Spring.   Action:  Cllr Evans.
  1. Christmas Tree.  No further action at this time.  Cllrs Earle & Waight.
  1. Village Delivery Map.  Cllr Martin reported on the latest version of the map which had been circulated to Cllrs and after a lengthy discussion Cllrs RESOLVED that Cllr Martin was to get a A1 sized matt vinal draft copy of the map printed and that it was to be displayed in the bus shelter until 15 June for villagers to view it and make comment to Cllr Martin attemmet2001@doctors.org.uk in order for the comments being to be considered by Cllrs at the July PC meeting.

             Action: Cllr T Martin.

  1. Repair of RoW Signs.  Cllr Bottomley reported that the repairs had been completed less one sign opposite the playground which Cllr Waight agreed to repair.       Item closed     Action: Cllr Waight.
  1. Caution Horses Warning Signs – Netheravon Rd.  The Clerk reported that the invoice for £375.00 had been received and was due for payment by 6 April 2022.  The villager who agreed to pay the invoice has been contacted and asked to make payment to the PC after which the PC would pay the invoice.  However, it was noted that the signs have not as yet been erected.                                                                                 Action:  Clerk

(Post meeting note: the villager made the payment on 15 Mar for which the Cllrs offer their thanks.  Wilts Council has confirmed that the signs are to be erected in the week commencing 28 Mar 22)

  1. FY 22-23 Flower Planters. In the absence of Cllr Earle, Cllr Bottomley reported that the 1st of 5 planters had been constructed, positioned in the area of the Playground and been adopted by a resident in Pigleaze Cottages.  The remaining planters are to be constructed early in the next FY.      Action:  Cllr Earle
  1. Village Events.
  1. Spring Litter Pick Sat 12 Mar 22.  Cllr Bottomley reported that many thanks go to the 19 volunteers who took part and collected 18 bags of rubbish. Everleigh is certainly looking a lot cleaner as a result. Cllr RESOLVED to thank everyone who volunteered and confirmed that the next litter pick was to take place on Sat 22Oct 22.      

Action:  Cllr Evans.

  1. Spring Playground Work Party Sat 9 Apr 22.  Cllr Wheeler-Mallows gave an outline of the plan for the works party which is due to assemble t 09.30am and confirmed the allocation of tasks and responsibilities. He also confirmed that volunteers are required to help with the work.                                               Action:  Cllr K Wheeler-Mallows
  1. Queen’s Jubilee Thu 2 Jun 22.  Cllr Bottomley reported that a decision had been taken to hold the Party and the lighting of the Beacon on the same day at the same location i.e., Thursday 2 Jun 22 in the area of the playground/Jubilee field.  The event will comprise of a BBQ and games/activities such as egg + spoon races, relay races, rounders, volleyball, golf pitch + putt, and coconut shy, starting at 5pm. Festivities will culminate with the lighting of a bonfire beacon at 9.45pm to synchronise with beacons across the nation. He then briefed Cllrs on the revised checklist and confirmed roles, responsibilities and budget to date.      Action: All Cllrs
  1. Right of Way (RoW) 6.  Cllr Bottomley briefed Cllrs on the situation to date and the lack of engagement by the Wilts Council ROW Officer. After discussion it was agreed that Cllr Waight was to erect a number of Restricted Byway Signs on the ROW. Item closed. 

Action Cllr Waight

  1. Highways.  Having considered maintenance requests for raising to the Highway Footway Improvement Groups (LHFIG’s) in particular ROW 8 After discussion Cllrs RESOLVED that Cllr Bottomley was to raise the issue of lack of signage and the restrictions of ROW 8 to LHFIG at the next CATG meeting.  Action:  Cllr Bottomley
  1. Forecast of Events. Having considered the latest version (9 Mar 22) of the Forecast of Events for 2022 Cllrs RESOLVED to accept this latest version.       Action:  all Cllrs
  1. Date of Next Meeting: The date of the next meeting was confirmed as the Annual Parish Meeting to be held at 7.00 pm on Tuesday 10th May 2022 at Collingbourne Ducis Village Hall to be followed by the Annual Meeting of the Parish Council.

The meeting closed at 9.25pm.

Signed:                                                                                     date:

Name:

Chairman