Minutes of the Everleigh Parish Council Meeting – 11th Jan 2016

EVERLEIGH PARISH COUNCIL

JANUARY 2016

Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Ducis School

on Monday 11 January 2016.

Chairman: Cllr D Bottomley

Present: Cllr S Matton, Cllr K Preece and Cllr K Wheeler-Mallows

In Attendance: Mr P Gill (Parish Clerk) and Wilts County Cllr C Howard.

  1. Apologies: Cllr J Jones, Cllr T Symonds and Cllr E Hudson.
  1. Disclosure of Interest. None declared.
  1. Minutes of the Meetings of the Parish Council held on 2 and 16 November 2015. The minutes were signed by the Chairman as a true record.

  1. Matters Arising.

4.1 Item 4.1 Everleigh Household Waste Recycling Centre. A public meeting had taken place on 21 Dec 15 at the Tidworth Garrison Theatre, which was attended by about 150 people. Arguments for against the close of the Everleigh Household Recycling Centre were put to the meeting, which expressed a clear view that the centre should remain open.

Cllr Howard confirmed that this issue will be an agenda item on a Wilts Council Cabinet meeting on Tue 19 Jan 16. Afternote: Wilts Council conducted a survey questionnaire at the Everleigh Recycle Centre on Fri 8 Jan 16.

4.2 Item 13. Emergency Plan. The plan has been firmed up and distributed within the village. Cllrs had considered posting the plan on the website but decided not to do so until all Cllrs had agreed to their personal details being on the website. Cllr Bottomley agreed to consult those Cllrs not present to get their agreement or otherwise. Afternote: The intent is now not to publish the Village Emergency plan onto the village web site for personal security reasons.

4.3 Item 14.2 – Contact List. The latest contact list for local organisations and parish councils was circulated and Cllrs were urged to submit additions/amendments to Cllr Hudson who has the lead on this initiative. Action: All Cllrs.

  1. General Public. No questions asked
  1. Wilshire Constabulary. The following report was belatedly received by email:

07/11/2015 09:37 – Hills Waste, Pewsey – Unknown suspects have entered an office at the site by drilling locks out and have stolen £100 in cash and £100 of other items. Closure – All lines of enquiry negative closed undetected.

24/11/2015 05:00 – 24/11/2015 08:00 – Linden Farm – Unknown suspect has gained access to an outbuilding at location, suspect has broken the sensors of security lights then stolen a chainsaw, large electric fence unit, batteries and charger. Also rat poison and other items have been taken. Closure – All lines of enquiry negative closed undetected.

01/12/2015 07:45 – RTC Injury. Marlborough Road, Traffic justice investigation.

07/12/2015 08:45 – A342 – Two vehicle road traffic collision no injuries to persons. Significant damage to both vehicles. Road side furniture damaged. NFA by police.

16/12/2015 11:00 – 16/12/2015 12:30 – Tank crossing off Pewsey Road Unknown suspect/s have smashed the passenger side window to IPs Vehicle and have stolen her handbag. Handbag contained x2 credit cards, 1 debit card and cash TVO approx £150.

PCSO Downham is thanked for providing the report.

Chairman’s initials & date

  1. County Councillor. Wilts County Councillor C Howard presented the following report: Wilts Council has to make savings of circa £24 million in the coming FY due to reductions in grants from central government and rising costs. As a result it is likely that Wilts Council Tax may rise by about 2%, details of which are expected in February. He also reported that the contract for Highways Maintenance is awaiting final agreement for implementation on 1 April 2016.

The Chairman thanked Wilts Cllr Howard for his report.

  1. Correspondence – As received and if necessary held at the clerk’s office.

8.1 None that had already been circulated.

  1. Planning. Planning Applications as received from Wiltshire Council:

9.1 15110780/FUL – Construct Conservatory and Fence at Merle House, SN8 3EY. Members noted that this Planning Application had been granted with conditions. Item closed.

  1. Property.

10.1 Grass Cutting. Performance update. Members had previously agreed that the grass cutting had worked well this year and RESOLVED that they wished to contract Mr Bowen to cut the grass six times between Apr & Oct 16 at a cost of £50.0 0 per cut. Cllr Wheeler-Mallows agreed to inform Mr Bowen. Action: Cllr Wheeler-Mallows.

10.2 RoSPA Playground Inspection Sep 15. Cllr Wheeler- Mallows stated that the Play Area was in a safe condition; minor areas that required remedial action have been addressed. There has been an ongoing issue over stones protruding from the BMX Track, which Members had agreed that Cllr Matton investigate the possibility of having a rubberised or tarmac surface laid on the track. Cllr Matton reported that she had made contact with a number of firms and recommended that three of the companies be invited to conduct a site visit. Cllrs asked Cllr Matton contact the companies and arrange the site visits.

Action: Cllrs Wheeler-Mallows & Matton.

10.3 Street Scene Minor Works. Cllr Wheeler-Mallows was informed by Members that 2 x streetlights were out on the A342 between The Street and Everleigh Manor West Gate and that 2 x chevrons near the entrance to West gate lodge were damaged or missing and that the chevrons on the Marlborough Road at Summer Down Bend were damaged. Cllr Wheeler-Mallows agreed to report these issues via Wilts Council’s Website App. Action: Cllr Wheeler-Mallows.

11. Finance.

11.1 The Clerk presented a current liquidity statement and bank reconciliation as follows:

11.1.1 Balance at Lloyds TSB CA (statement date 5 Dec 15) £3799.62

11.1.2 Balance at Lloyds BIAA (statement date 2 Apr 15) £51.73

11.1.3 Balance at Santander (statement date 5 Jan 16) £1956.09

l l. 1.4 Combined Balance at 5 Jan 16 £4540.85

11. 1.5 Reconciled Balance as at 10 Jan 16 £6002.85

Members noted the statement and reconciliation.

l l.2 Authorise cheques for payment and those cheques issued since last meeting.

11.2.1 498 Mrs S Matton (Bonfire Expenditure 6 Nov 1 5) £110. 1 4 VAT £5. 83

11.2.2 490 Goa Balti (Curry lunch Expenditure 12 Dec 15) £968.55 VAT £161.42

Members RESOLVED to authorise the cheques.

11.3 Note all major receipts since last meeting.

11.3.1 £337.60 – Bonfire Income

11.3.2 £1462.00 – Xmas Lunch income

Members noted the receipts

Chairman’s initials & date

11.4. Transparency Fund. Cllr Matton re- briefed Members on funding available to enhance

local communication in order to comply with the Transparency Code and confirmed that Mr

Simon Curr had stated in an email that ” Hightrees Organisation Limited is happy to donate web

site facilities and updates, for the Everleigh Parish Council for the foreseeable future at no cost.

There are no plans to stop running the Everleigh Village website.” This assurance will give

Everleigh Parish Council the facility to publish updates, meeting details etc to comply with the

necessary transparency requirements and as a result, Members RESOLVED not to apply for a

grant from the Transparency Fund and to continue making use of Mr Curr’s equipment

and website for the foreseeable future. Item closed.

11.5. Resilience Planning. Cllr Preece briefed Members on the aims of the fund and after

discussion, Members agreed that not to apply for a grant. Item closed.

11.6. Work Place Pension – Auto Enrolment. Using a document provided by Cllr

Hudson the Clerk briefed Members on the legal duty placed on the Parish Council to have a

Work Place Pension in place by 1 June 2017 for the Clerk to be Automatically enrolled in the

pension. He outlined the actions required to meet this legal duty as set out in the “Automatic

Enrolment Checklist” prepared by Cllr Hudson who is the lead Cllr for this item. Members

noted the details of the action plan and were content that the action plan will deliver the

Workplace Pension as legally required. Members agreed that Cllr Hudson should brief them

again at the July Parish Council meeting. Action: Cllr Hudson

11.7. Budget FY 2016-17. Having considered the draft budget presented by Cllr Bottomley

and Clerk the Members RESOLVED to accept the budget as presented with minor

amendment and as a result further RESOLVED to set the precept for FY 16-17 at £3422.55

plus a grant of £11.09 from Wilts Council giving a total of £3433.64. This is a decrease of

circa 0.2% which is below the Retail Price Index measure for September 2015 (0.8%)

which is the figure normally used in accordance with normal Government practice.

Action: Clerk

12. Village Events.

12.1. Bonfire/Fireworks Night Sat 7 Nov. Cllr Matton reported that this had been the best

Bonfire/Fireworks event so far. It was very well attended and made an excess of income over

expenditure of £227.46, which will be used to help fund future events.

12.2. Carol Service/Curry Lunch Goa Balti Sat 12 Dec. Cllr Preece reported that both the

Carol Service and Curry Lunch were very well attended and made an excess of income over

expenditure of £493.45, which will be used to help fund future events.

12.3. WW1 Memorial Stone. Cllr Matton reported that Wilts Council had informed her that

there was a requirement for a picture of the actual location with an indication of the size of the

stone. After discussion Members agreed to hold an onsite meeting for available Cllrs at

11am on Monday 18 January in order to select the actual location for the stone and to take the

picture required. Members directed Cllr Matton to apply to Wilts Council and to apply for a

licence to erect and position the stone. Action: Cllr Matton.

12.4 Forecast of Events. Cllr Bottomley tabled a draft forecast of events for 2016 which the

Cllrs endorsed with minor amendments to Council meeting dates and the inclusion of a Village

Litter Pick Day on Sat 16 Apr 16. Once finalised, a copy is to be posted on the website.

Action: Cllr Bottomley.

Afternote: A revised 3rd DRAFT Forecast of Events has been circulated to Cllrs.

Chairman’s initials & date

13. Tidworth Community Area Awards. This item was deferred to the next meeting.

14. Dispensations: After discussion Members RESOLVED to delegate the power to grant dispensations under Section 33 (1) of the Localism Act 2011 to the Clerk under the following relevant statutory circumstances, where appropriate:

14.1 without the dispensation so great a proportion of the council or authority would be

prohibited from participating in that business as to impede the council’s transaction of

that business (i.e. the meeting would be inquorate),

14.2 where granting of the dispensation is in the interests of persons living in the

authority’s area or

14.3 it is otherwise appropriate to grant a dispensation.

15. Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Monday 14 March 2016 to be held in Collingbourne School.

Signed: date:

Name:

Chairman