Everleigh Parish Council – Meeting Agenda for 14th March 2016


Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held in Collingbourne Ducis School on Monday 14 March 2016 at 7.00 pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 8th day of March 2016.

Signed: Philip Gill



  1. Apologies for Absence.

  1. Declaration of Interest in Items on the Agenda. To Confirm that Members have registered their interests and to receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 9 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations.

  1. Minutes of the previous meetings.

  1. Matters arising – For information only.

  1. General Public – Questions.

  1. Wiltshire Constabulary – Receive report.

  1. County Councillor – Receive report.

  1. Correspondence – As received and if necessary held at the clerk’s office.

  1. Planning. To consider Planning Applications as received from Wiltshire Council.

9.1 16/00546/FUL &16/01668/LBC. Yew Tree Cottage. Proposed internal alterations, single storey rear sunroom extension and proposed outbuilding conversion into annexe

Lead: Cllr Matton/Planning Sub Committee

  1. Property. – To receive a report and consider any necessary action.

    1. Grass Cutting.

      1. Receive update on contract to date and provisional plan for 2016 cutting season. Lead: Cllr Wheeler-Mallows.

    2. RoSPA Inspection Report. Consider 2015 inspection BMX Track and receive report on possible covering of BMX Track options and costs. Lead Cllr Matton.

    3. Streetscene. Minor Works around the village. Lead: Cllr Wheeler-Mallows.

  1. Finance.

    1. To receive Current Liquidity statement and bank reconciliation.

    2. To authorise those cheques issued since last meeting and for payment.

      1. 499 Landmarc Ltd (Play Area Rent 19 Feb 16) £40.00

      2. 450 Courier ( Flyer Printing 18 Feb 16) £3.70

      3. 451 P Gill (Clerk’s Salary & Expenses Jan – Mar 16) £291.73. TBC

      4. 452 HMRC (Clerk’s PAYE Jan – Mar 16) £73.00. TBC

    3. Note major receipts since last meeting.

      1. Nil

    4. Clerk’s Salary and Expenses. Consider payment of £364.73 TBC

    5. Auto Enrolment. Receive up date from Clerk.

    6. Printing of Flyers. Consider options. Lead: Cllr Bottomley.

  1. Village Events.

12.1 Litter Pick Sat 16 Apr. Consider outline plan and planning checklist. Lead Cllr Preece.

12.2 Playground Work Party Sat 7 May. Consider outline plan/requirements. Cllr Wheeler-Mallows.

12.3 Church Fete/Tea Party Sun 12 Jun – Queen’s 90th Birthday Celebrations. Consider outline plan and planning checklist, including Work Party Sat 4 Jun. Lead: Cllr Matton

12.4 Summer Party Sat 16 Jul. Consider outline plan and planning checklist. Lead Cllr Bottomley

12.5 WW1 Memorial Stone. Receive update. Lead Cllrs Matton and Jones.

12.6 Bonfire Night Sat 5 Nov. Consider ordering of fireworks. Lead Cllr Matton

12.6 Carol service & Xmas Curry Lunch Sat 10 Dec. Consider outline plan and draft check list. Lead Cllr Matton

  1. Transparency Regulations. Consider compliance with Transparency Regulation and Data Protection Policy/Utilisation of Village E-Mail Contacts List. Lead: Clerk.

  1. Tidworth Community Area Awards – Thu 21 Apr. Consider nominations. Cllr Bottomley

  1. Forecast of Events. Consider amendments forecast of events for 2016 Lead: Cllr Bottomley

  1. Date of future meetings. Confirm the date of the next meeting as Monday 9th May 2016 at 7.00pm in Collingbourne Ducis School.

Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.