Everleigh Parish Council – Minutes from 14th March 2016 Meeting


MARCH 2016

Minutes of the Everleigh Parish Council Meeting held at the Collingbourne Ducis School

on Monday 14 March 2016.

Chairman: Cllr D Bottomley

Present: Cllr S Matton, Cllr K Preece, Cllr J Jones, Cllr T Symonds and Cllr K Wheeler-Mallows

In Attendance: Mr P Gill (Parish Clerk).

  1. Apologies: Cllr E Hudson and Wilts County Cllr C Howard.
  1. Disclosure of Interest. None declared.
  1. Minutes of the Meeting of the Parish Council held on 11 January 2016. The minutes were signed by the Chairman as a true record.
  1. Matters Arising.

4.1 Item 4.1 Everleigh Recycling Centre. Wilts Council has decided that there is to be no change in the status of the centre in the next FY. Item closed.

4.2. Item 4.2 Emergency Plan. The plan has been refreshed and reissued but is not to be posted on the website. Item closed.

4.3 Item 4.3 Contact list. Cllr Hudson was to continue to maintain the list; Cllrs were urged to feed in updates as they occur. Item Closed.

  1. General Public. No questions asked
  1. Wilshire Constabulary. The following report was presented by email:

Between 04/01/2016 & 12/01/2016 on the A342 – Theft of 1/2 mile of Copper Cabling from an underground duct. Access gained to BT Boxes using proprietary access keys. Property wrapped in White Polyethylene Sheathing TVO £ 20000

25/01/2016 23:28 – Unknown suspects have attempted to steal diesel form the yard of Linden Farm; however they were disturbed.

9/02/2016 on the A342 – Careless driving – offender overtook vehicles in an unsafe manner at speed – being dealt with by our justice traffic dept.

Log Reports 2016:

18/01 – Report from a third party of an RTC on A342 between Everleigh and Tidworth – Officers attended but there was no trace.

29/01 – A342 Everleigh, report of dead deer in road near Hills recycling. Council advised to move.

30/01 – Report of car hitting deer on A342 near Hills recycling, Deer dispatcher called who attended and dispatched injured deer and moved it from carriageway.

06/02 at 1700hrs – report of barn roof and other debris on A342 near Quickset. Officers closed road and with the help of a local farmer moved all debris. 1 vehicle hit but AIO.

21/02 Report of off road bikes near to BB crossing, no trace on officers arriving.

09/03 Report of Flood on A342 junction with Lower Everleigh, Officers Placed out signs.

09/03 further report of flood, and that 3 cars were parked at side of road. Council informed.

PCSO Downham was thanked for providing the report.

  1. County Councillor. Cllr Charles Howard submitted the following written report:

Council tax demands should have been issued by now, and as you will see there has been a total increase of about 4.5%. The amount varies slightly from parish to parish because some parish council precepts have changed more than others. This is the first increase in no less than six years, and after taking account of the rise in the Retail Price Index of 15.76% over the same period, we are now paying Council Tax at a lower rate in real terms than we were in 2010.

This is despite sharp falls in Revenue Support Grant from Whitehall and above inflation increases such as the cost of care for the elderly and vulnerable, both of which are beyond the Council’s control. It has been said that we have lost or may lose up to 30% of Council services. That is incorrect. Yes there have been cuts to some services such as bus travel, but against this we should be thankful that by careful management of our resources frontline services in Wiltshire have been maintained, and our libraries and most other facilities remain open. Further information is available from the Leader of the Council’s Budget Speech at: www.wiltshire.gov.uk/jane-scott-budget-speech-handout-2016-23feb.pdf

  1. Correspondence – As received and if necessary held at the clerk’s office.

8.1 None that had already been circulated.

  1. Planning. Planning Applications as received from Wiltshire Council:

9.1 16/01668/LBC. Yew Tree Cottage. Having heard a brief of the planning history of the property and that of the adjacent Crown Hotel, Cllrs considered the proposed internal alterations, single storey rear sunroom extension and proposed outbuilding conversion into an annexe and RESOLVED to comment on this application on receipt of the heritage statement that has already been requested by officers on this case and that the Clerk send a holding statement to this effect. Action: Clerk & Cllr Matton

Afternote: This holding statement has been submitted to Wilts Council by Cllr Matton via the Clerk.

  1. Property.

10.1 Grass Cutting. Cllr Wheeler-Mallows informed Cllrs that a first cut had taken place and that there may be a need for 7 cuts this year as opposed to the agreed 6 cuts. Cllrs agreed to review the number of cuts at the July meeting. Action: Cllr Wheeler-Mallows.

10.2 Playground Development. Cllr Matton reported that she had contacted parents of children of an age that might use the BMX Track and had found little or no support for the continuation of the BMX Track. The parents suggested the space would be put to better use by having a Climbing Wall, Basketball Hoop, Football Goal and Picnic Benches. Cllr Symonds had circulated a draft proposal that included the removal of the BMX Track and the internal fence between the two play areas which open up the area and allow the area to be both a play area and a community hub. Having considered Cllr Matton’s report and Cllr Symond’s draft proposal Cllrs RESOLVED that:

a ground recce be carried out to develop a 2 phase plan to purchase and position 3 benches, remove the BMX Track, remove the internal fence and develop the area as a play area and a community hub with Cllr Wheeler-Mallows as the lead Cllr. The initial phase was to begin on 7 May 16 at a Village Playground Work Party and Cllr Wheeler-Mallows was to investigate the purchase of the benches as soon as is practicable and Cllr Symonds was to investigate the rules regarding the internal fence.

Action: Cllr Wheeler-Mallows and Cllr Symonds

Funding: There is £1060 in the Playground Budget for this project in FY 2016-17; any further finance required may be subject to a bid for a TAB Grant. Action: Cllr Bottomley.

10.3 Street Scene Minor Works. Cllr Wheeler-Mallows informed Cllrs that although all known faults had been reported to Wilts Council it was unlikely that there would be much movement before the new contract come into force on 1 April 2016. Action: Cllr Wheeler-Mallows.

11. Finance.

11.1 The Clerk presented a current liquidity statement and bank reconciliation as follows:

11.1.1 Balance at Lloyds TSB CA (statement date 5 Jan 16) £3993.07

11.1.2 Balance at Lloyds BIAA (statement date 2 Apr 15) £51.73

11.1.3 Balance at Santander (statement date 5 Mar 16) £1959.33

l l.1. 4 Combined Balance at 5 Mar 16 £6004.13

11. 1.5 Reconciled Balance as at 14 Mar 16 £5539.03

Members noted the statement and reconciliation.

11.1.6 Given the small amount held in the Lloyds BIAA Account Members RESOLVED to authorise the retrospective closing of the Lloyds BIAA Account. Closed on 8 March 2016

l l.2 Authorise cheques for payment and those cheques issued since last meeting.

11.2.1 499 Landmarc Ltd (Play Area Rent 19 Feb 16) £40.00.

11.2.2 450 Courier ( Flyer Printing 18 Feb 16) £3.70.

11.2.3 451 P Gill (Clerk’s Salary & Expenses Jan – Mar 16) £337.20

11.2.4 452 HMRC (Clerk’s PAYE Jan – Mar 16) £84.20

Members RESOLVED to authorise the cheques.

11.3 Note all major receipts since last meeting.

11.3.1 Nil

11.4. Clerk’s Salary and Expenses. The Clerk presented his Jan-Mar 16 salary invoice for £421.40 less £84.20 PAYE (£337.20). Members RESOLVED to authorise the payment of the invoice for £421.40 less £84.20 PAYE (£337.20).

11.5. Work Place Pension – Auto Enrolment Parish Clerk. The Clerk informed Members that

due to the absence of Cllr Hudson this item has been deferred to the next meeting; however

all is in hand. Action: Cllr Hudson

11.6. Printing of Flyers. Cllr Bottomley reported that The Courier was prepared to print

flyers at a cost of £5.18 per 100 which is well below that of other suppliers. Cllrs

RESOLVED to have The Courier print all flyers for FY 16/17 and to increase the

stationary budget line from £20.00 to £40.00. Action: Clerk & Cllr Bottomley.

12. Village Events

12.1 Litter Pick Sat 16 Apr. Having considered the outline plan and risk assessment as briefed by Cllr Preece, Cllrs RESOLVED that the event was to be a “Clean for the Queen” event, that Cllr Wheeler-Mallows was to contact Nick Bancroft at Wilts Council to confirm litter pick equipment to be delivered on Fri 15 Apr and that Cllrs were to distribute flyers for the event.

Action: Cllrs Preece and Wheeler-Mallows.

12.2 Playground Work Party Sat 7 May. Following on from item 10.2 Cllrs agreed that the main priority of work was to be the initial phase of the Play Area/Community Hub project. Advertising was to be done via The Courier and email.

Cllr Preece (Everleigh Parish Council Monthly Courier Report); and Clerk (E-Mail)

12.3 Church Fete/Tea Party Sun 12 Jun – Queen’s 90th Birthday Celebrations. Having considered the outline plan and planning checklist, including Work Party Sat 4 Jun, as briefed by Cllr Matton, Cllrs agreed that the lead for this event remains with the

Church Committee on behalf of the Church Conservation Trust and that Cllr Matton would

continue to be the Parish Council lead representative. Action: Cllr Matton.

12.4 Summer Party Sat 16 Jul. Having considered the outline plan and planning checklist as briefed by Cllr Bottomley Cllrs confirmed the plan and set the budget at £350.00.

Action: Cllr Bottomley.

12.5 WW1 Memorial Stone. Cllr Matton informed Cllrs that the site for the stone had been chosen, the insurance details had been sent to Wilts Council, that she would write a letter to Wilts Council that Everleigh PC accepts responsibility for the maintenance and safety of the stone, the stone will be donated by Wilts Concrete, transportation will cost circa £450.00 +VAT and the plaque will cost circa £309.00 + VAT. Cllrs RESOLVED that although all is now in hand no financial commitment was to be made before Cllr Bottomley makes a bid to TAB for matched funding. This TAB bid will be made once all costs are confirmed on written letter head quotations. Action: Cllrs Matton, Jones and Bottomley.

12.6 Bonfire Night Sat 5 Nov. Having considered ordering of fireworks Cllrs agreed to not order the fireworks at this time. Action: Cllr Matton

12.7 Carol Service & Xmas Curry Lunch Sat 10 Dec. Cllrs agreed that Cllr Preece was to book the Goa Balti and to make sure the date was in the Vicar’s diary. Action: Cllr Preece

13. Transparency Regulations. Having considered compliance with Transparency Regulation and Data Protection Policy/Utilisation of the Village E-Mail Contacts List Cllrs RESOLVED that the list be held by the Clerk, that all other versions were to be removed from Cllrs devices and that the Clerk liaises with Mr Simon Curr to confirm that the Parish Council is compliant with current Data Protection regulations. Action: Clerk and all Cllrs.

14. Tidworth Community Area Awards. Having considered making nominations Cllrs agreed not to make any recommendations this year. Item closed.

15. Forecast of Events. Having considered amendments to the forecast of events for 2016 (4th draft as at 3 Feb 16) as briefed by Cllr Bottomley Members accepted the draft with no amendments.

16. Date of Next Meeting: The date of the next meeting was confirmed as Monday 9 May 2016 to be held in Collingbourne School following the Annual Parish Meeting.

Signed: date: