Annual Parish Council Meeting of Everleigh Parish Council 10th May 2012 Agenda


Annual Parish Council Meeting


Dear Sir/Madam


I hereby give you notice that the Annual Parish Council Meeting of the above named Parish Council will be held in The Crown Hotel, Everleigh on Thursday 10 May 2012 after the Annual Parish Meeting.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.


The public and press are invited to attend.


Dated this 29h day of April 2012.


Signed:             Philip Gill




1.     Record any Apologies for absence


2.     Election of Officers:

2.1.                      Election of Chairman and Declaration of Acceptance of Office.

2.2.                      Election of Vice-Chairman.

3.     Allocation of Jobs

3.1.                      Planning – Chair

3.2.                      Property – Chair

3.3.                      Committees/Roles


4.     Disclosure of Interest: To receive any disclosure(s) of Interest by a Councillor(s) and/or any officer(s) in matters to be considered at this meeting, in accordance with the provisions of the Local Government Act 1972 and the National Code of Local Government conduct.


5.     General Public.  Questions

6.     Wiltshire Constabulary – Receive report.


7.     Minutes of Previous Meetings. Minutes of the Parish Council Meeting held on 5 March 2012.

8.  Matters Arising.


9.    Correspondence.

9.1.                      As received by Clerk


10.    Planning: To consider the Planning Applications as received from Wiltshire County.

E/2012/0436/FUL. Alterations and extensions to existing barn to facilitate change of use to domestic use to house an indoor swimming pool at Lower House Farm, Everleigh.


11.  Property. To receive a report and consider any necessary action

11.1.                  Grass Cutting.  Receive up from Cllr Goldsmith and confirm arrangements.

11.2.                  Play Area.  Receive update from Cllr Goldsmith

11.3.                  BT Pole Jenaline. Receive update from Cllr Goldsmith

11.4.                  West View.  Receive update from Cllr Wheeler-Mallows on naming on road sign.

11.5.                  Youth Initiatives – Skateboard Equipment. Receive update from Cllr Matton.


12.  Finance:

12.1.                  Receive Current Liquidity statement and bank reconciliation.

12.2.                  Receive Internal Auditor’s Report and review effectiveness of internal audit.

12.3.                  Approval of Accounts to 31st March 2012

12.4.                  Review risk assessment and insurance levels.

12.5.                  Approval of the Statement of Assurance for year ended 31st March 2012.

12.6.                  Appoint Internal Auditor.

12.7.                  Authorise cheques for payment and those cheques issued since last meeting.

12.7.1.   383 – £1057.00 Goa Balti (Village Sunday Lunch Event)

12.7.2.   384 – £500.00 J Bowen (Grass Cutting)

12.7.3.   385 – £111.20 T McQuaid (Celebration  Mugs)

12.7.4.   386 – £984.00  Wickstead Leisure (Playscopes Streetboard)

12.7.5.   387 – £673.62 Community First (Insurance)

12.7.6.   388 – £44.10 Community First (Jubilee Insurance)

12.7.7.   389 – £574.00 C Haywood (Tents Direct Marquee)

12.7.8.   390 – £25.16 D Bottomley (Grass cutting fuel)


12.8.                  Note payments Received

12.8.1.   TAB Grant £998.00

12.8.2.   TAB Youth Initiatives Grant £820.00

12.8.3.   Precept – £3,300.00.

12.9.                  Confirm list of signatories on accounts.

12.10.              Consider re-engaging Douglas Tonks Ltd as PAYE Agent.

12.11.              Review appropriateness of Standing Orders & Financial Regulations.

12.12.              LGA Sect 137.  Note increase for 2011-2012 (£6.44) by the percentage increase in the Retail Prices Index between September 2010 and September 2011 (of 5.6%), in accordance with Schedule 12B to the 1972 Act.


13.    Village Events.

13.1.                  Curry Lunch.   Receive post event update from Cllrs McQuaid &  Matton

13.2.                  Jubilee Party Mon 4 Jun 12. Review planning checklist – Cllr Bottomley

13.3.                  Fire Works Sat 3 Nov 12.  Receive update from Cllrs McQuaid & Goldsmith.



14.   AOB. Exchange of Information, to include reports from County and District Councillors and items for the next meeting.


15.   Confirm the date of next meeting as Monday 9 July 2012.


Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.


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