Everleigh Parish Council – Agenda 8th January 2018


Dear Sir/Madam

I hereby give you notice that the next Meeting of the above named Parish Council will be held in Collingbourne Ducis School on Monday 8 January 2018 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

The public and press are invited to attend.

Dated this 2nd day of January 2018.

Signed: Philip Gill



  1. Apologies for Absence.

  1. Declaration of Interest in Items on the Agenda. To Confirm that Members have registered their interests and to receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 9 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations.

  1. Co-Option. To consider applications received.

  1. Minutes of the previous meetings. To consider accuracy and signing.

  1. Matters arising. For information only.

  1. General Public. To take Questions.

  1. Wiltshire Constabulary. To receive report.

  1. County Councillor. To receive report.

  1. Correspondence. To consider correspondence not previously circulated.

  1. Planning. To consider Planning Applications as received from Wiltshire Council

10.1 .

  1. Property. To receive a report and consider any necessary action.

    1. Grass Cutting. To consider invoice for cutting season 2017 and contract for cutting season 2018. Lead: Cllr Wheeler-Mallows

    2. Play Area Development Project. To receive up date. Lead: Cllr Wheeler-Mallows

    3. Streetscene. To receive update. Lead Cllr Wheeler-Mallows.

    4. RoSPA Playground Inspection Sep 17. To receive update on outstanding works.

Lead: Cllr Wheeler-Mallows.

  1. Finance.

    1. To receive Current Liquidity statement and bank reconciliation.

    2. To authorise those cheques issued since last meeting and for payment.

      1. 597 J Jones (Bonfire Expenditure 6 Oct 17) £18.00

      2. 598 J Jones (Bonfire Expenditure 10 Oct 17) £12.95 (VAT (£2.16)

      3. 599 J Jones (Bonfire Expenditure 6 Oct 17) £52.15 (VAT (£8.69)

      4. 600 D Bottomley (Data protection registration 31 Oct 17) £35.00

      5. 601 J Jones (Bonfire Expenditure 29 Nov 17) £102.65 (VAT £1.65)

      6. 602 E Hudson ( Carol Service refreshments 30 Nov 17) £86.27 (VAT 11.69)

      7. 603 P Gill (Clerk’s Salary & Expenses Oct-Dec 17) £297.65

      8. 604 HMRC (Clerk’s PAYE Oct – Dec 17) £74.40

      9. TBC J Bowen (Grass Cutting) £400.00 (TBC)

    3. To note major receipts since last meeting.

      1. £574.40 – Bonfire Income.

    4. Bank Signatories. To confirm bank accounts signatories.

    5. FY 18/19. To consider draft budget and set Precept for FY 18/19. Lead: Cllr Bottomley.

  1. Village Events.

    1. Bonfire/Fireworks Night Sat 5 Nov. To receive post event update from Cllr Jones.

    2. Carol Service and Mince Pies 9 Dec. To receive post event update from Cllr Hudson.

  1. General Data Protection Regulation (GDPR). To receive a report on the preparations required by Council for the implementation of the GDPR in order that the Council is compliant with The GDPR by 25 May 18 and to note that Cllr Bottomley is the Data Protection Officer and Data Controller for the Council. Lead: Cllr Bottomley.

  1. Forecast of Events. To consider previously circulated draft 2018 Forecast of Events.

Lead: Cllr Bottomley.

  1. Date of future meetings. To confirm the date of the next meeting as Monday 12 March 2018 at 7.00pm in Collingbourne Ducis School.

Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.