Everleigh Parish Council – Meeting Minutes from 30th October 2017

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EVERLEIGH PARISH COUNCIL

Minutes of the meeting of the Parish Council held

at Collingbourne Ducis School on Monday 30 October 2017

Chairman: Cllr D Bottomley

Present: Cllr J Jones, Cllr M Burton, Cllr E Hudson and Cllr T Symonds

In Attendance: Mr P Gill (Parish Clerk) and Wilts Cllr I Blair-Pilling

  1. Apologies. Cllr K Wheeler-Mallows and PCSO M Downham.

  1. Disclosure of Interest. None declared.

  1. Co-Option. No applications for co-option have been received. The Chairman agreed to mention

this again in his next View from Everleigh column in the Courier.

  1. Minutes of the Previous Meeting. The minutes of the Parish Council Meeting held on 4 September 2017 were signed by the Chairman as a true record.

  1. Matters Arising.

    1. None that are not on the agenda

  1. General Public. No questions asked.

  1. Wilts Constabulary. A report from Wilts Police will be issued separately when received.

  1. County Councillor. Wilts Cllr Blair-Pilling reported on the following:

a. A Waste Management (in Briefing Note 330) consultation is taking place from 4 Sep until 14 Nov 17.

.https://surveys.wiltshire.gov.uk/snapwebhost/s.asp?k=150452367706

b. A Proposed Transport Consultation in the Tidworth, Ludgershall, Collingbourne Ducis triangle. A presentation will take place at the next Tidworth Area Board (TAB) meeting on 13 Nov in Netheravon.

c. Superfast Broadband. I attended ‘the last 5% superfast broadband event’ organised by Claire Perry MP with representatives from central government, Wilts Council, BT and a range of alternative broadband providers, who specialise in providing broadband where it is beyond the reach of the county’s project. The only area in this category in Everleigh is Lower Everleigh.

d. Digitalisation.  I have attended a workshop to suggest what we want the Council’s digital strategy to deliver for our residents in Wiltshire. I have suggested, and shall be pursuing, the provision of functionality and connectivity to those towns and parishes that may wish to benefit.

e. Everleigh Recycling Centre (ERC). With the recently discovered problem of leakage and consequent restricted services, I have asked for an assurance regarding the continuation of ERC. The Associate Director responsible states: ‘We are working with our contractor to consider options and obtain estimates which we will then discuss with members. In the meantime the site will remain open for deposit of the slightly reduced number of materials. The site will be closed from 23 October for the exchange of plant and equipment between Hills and new contractor, reopening on 28 October.’

f. Electoral Review. The Electoral Commission has decided to review Wiltshire, with results in place for the next elections in 2021. Plan: From now until Apr 18 information gathering to determine numbers of councillors/size of wards; then, consultation on ward boundaries Sep – Nov 18. I am on the Council’s 10 man Boundary Review Committee.

The Chairman thanked Wilts Cllr Blair-Pilling for his report.

  1. Correspondence. None that has not been previously circulated.

  1. Planning. To consider application as received from Wilts Council.

    1. None

  1. Property.

    1. Grass Cutting. Cllr Bottomley, in the absence of Cllr Wheeler-Mallows, reported that J Bowen has cut the grass as requested this season and that he thought the centre of the village looked very good. Cllr Wheeler-Mallow was requested to arrange the collection of FY 17/18 invoice from J Bowen. Action: Cllr Wheeler-Mallows.

    1. Play Area Development Projects. The planned projects are on hold until FY 18/19 and are to appear as a line item in the FY 18/19 budget. Action: Cllr Wheeler-Mallows.

    1. RoSPA Annual Inspection. Cllr Bottomley, in the absence of Cllr Wheeler-Mallows, reported that all the recommendations from the 2017 RoSPA have been noted for action by Cllr Wheeler-Mallows. Action: Cllr Wheeler- Mallows

    1. Streetscene Minor Works. Cllr Bottomley, in the absence Cllr Wheeler-Mallows, reported that the Parish Steward Scheme continues to work well. Cllrs and others are requested to notify Cllr Wheeler-Mallows of any tasks they think could be carried out by the Parish Steward.

Action Cllr Wheeler-Mallows.

  1. Finance.

    1. The Clerk presented a bank reconciliation and current liquidity statement as follows:

      1. Balance at Lloyds TSB CA (statement date 1 Oct 17) £ 5731.69

      2. Reconciled Balance as at 30 Oct 17 £5180.99

Members noted the statements but had no comment at this time.

    1. Authorise cheques for payment and those cheques issued since last meeting or presented for payments:

      1. 590 Playsafety Ltd (Play Area Insp 12 Sep 17) £113.40 (VAT (18.90)

      2. 591 E Hudson (Temporary Event Notice 31 Oct 17) £21.00

      3. 592 J Jones (Temporary Event Notice 5 Nov 17) £21.00

      4. 593 J Jones ( Catering Eqpt 26 Sep 17) £126.56 (VAT £21.09)

      5. 594 J Jones (catering Eqpt 26 Sep 17) £103.08 (VAT £17.18)

      6. 595 The Courier (Flyer printing 30 Oct 17) £13.02

      7. 596 E Hudson ( Mulled Wine for Bonfire 30 Oct 17) £134.70 (VAT £22.45)

    2. Note payments received.

      1. £Nil

Members noted nil receipt of the payments

  1. Village Events.

    1. Harvest Festival Sat 7 Oct. Cllr Bottomley reported that that the village Harvest Festival went well if a little under attended. The newly decorated Church looked magnificent and special mention goes to the ladies of Everleigh who arranged beautiful flower arrangements. Revd Jo Reid conducted an excellent service, the children gave a great rendition of the Harvest Thanksgiving and hymns were sung heartily. The Harvest gifts have been donated to the West House Farm Residential Care Home in Collingbourne Ducis.

    1. Bonfire Night Sat 4 Nov. Cllr Bottomley and Cllr Jones went through the Planning Checklist and management plan confirming responsibilities and resolving outstanding issues. Everything was confirmed as being action in hand. Action: Cllr Jones.

    1. Carol Service & Mince Pies Sat 9 Dec. Cllr Hudson went through the Planning Check List and Management Plan confirming the allocation of tasks and responsibilities which, after discussion, were agreed by Cllrs. Everything was confirmed as being action in hand. Action: Cllr Hudson

  1. General Data Protection Regulations (GDPR). Cllr Bottomley, as the Data Protection Officer (DPO), reported that he is researching the detail of how the requirements of the GDPR impact on the Council and has drawn the conclusion that although the GDPR covers the Council there were very few areas of it were relevant. It may be that the PC needs formally to appoint a Data Controller and a Data Processor; however, the requirement is not yet clear. Cllr Bottomley hopes to attend training in the near future after which he will be better placed to move the item further forward. Cllrs RESOLVED that Cllr Bottomley was to register as the Council’s DPO with the ICO at a cost of £35.

Cllrs agreed that items 18, 19 and 20 were to be taken before items 15, 16 and 17.

Action: Cllr Bottomley

  1. Local Government Act (LGA) 1972 S14 & S101. The Clerk reminded Cllrs that the Parish Council is a Corporate Body (LGA 1972 Sect 14) and as such no one Cllr including the Chairman can act without the prior authority of the Parish Council as to do so would mean that they were acting outside of their statutory powers i.e. Ultra Vires. The LGA 1972 Sect 101 allows the Parish Council C to delegate a wide range of powers to the Clerk to act on behalf of the PC and which the Parish Council has done in para 37 of the Parish Council’s Standing Orders. Cllrs then asked the Clerk a number of questions regarding the interpretation of the Local Government Act (LGA) 1972 S14 & S101 which the Clerk answered. Action: Clerk

  1. Confidential Item – Complaint. Cllr Bottomley reported that he and the Clerk had met with the complainant with regard to the Parish Council response to alleged excessive dog barking in West View over the weekend 29-30th July 2017 consequently, the complainant has written to the Council saying that they do not want to pursue the matter any further. Cllrs noted Cllr Bottomley’s report. Item closed

  1. Complaints Procedure. Having reviewed the complaints procedures in light of alleged dog barking in West View 29-30 July 2017 and considered the draft complaints procedure circulated with the agenda Cllrs RESOLVED to adopt the complaints procedure as drafted. Action: Clerk & All Cllrs

  1. Village Emergency Plan. Cllr Bottomley tabled the latest draft of the Village Emergency Plan and explained the GDPR implications. He then asked those Cllrs who were prepared to have their personal data shown on the Emergency Plan to sign a Data Protection Privacy Notice. Action: Cllr Bottomley

  1. Everleigh 13 Right of Way. Cllr Symonds reported that the Parish Council stile had been erected and the footpath cleared from the Street to the stile the farmer has previously indicated that he will erect his stile to complete the route to the Goa Balti. The issue of the deletion of the disused offshoot to the footpath was discussed; however, given that there would be minimum statutory cost of £1970.00 Cllrs RESOLVED to take no further action at this time.

  1. Hog Roast. Having considered the disposal of the leftovers from Summer Party Hog Roast Cllrs RESOLVED that the leftovers be donated to a local animal charity. Action: Cllr Bottomley

  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Monday 8th January 2017 at Collingbourne Ducis School.

The meeting closed at 8.35pm

Signed: date:

Name:

Chairman