Minutes of EPC – 25th October 2022


 Minutes of the meeting of the Parish Council held

at Collingbourne Ducis Village Hall on Tuesday 25 October 2022

Chairman:      Cllr D Bottomley

Present:           Cllr K Wheeler-Mallows (vice Chair), Cllr A Earle, Cllr H Waight, and Cllr L Wheeler-Mallows,

In Attendance: Mr P Gill (Parish Clerk), PCSO P Brewer and Wilts Cllr C Williams

  1. Chairman’s Announcement.  The Chairman announced: The main effort of the meeting was to consider future plans for the Everleigh Enhancement project and to fine tune preparations for the village Bonfire Night.
  • Apologies:  Cllr P Evans and Cllr T Martin
  • Disclosure of Interest.  None declared.
  • Co-option.  None.
  • Minutes of the Parish Council Meetings held on 6 September 2022. 
    • The minutes of the Parish Council Meeting held on 6 September 2022 were signed by the Chairman as a true record.                                                                                     Action: Clerk
    • Matters Arising.  Item 9.  Cllrs thanked Cllr Waight for securing a grant of £400.00 from the local Beerfest Committee.
  • General Public.  No questions asked
  • Wilts Cllr Report.  Wilts Cllr C Williams reported the following:  Since the September PC meeting, I have attended several events including a very interesting day with the military attending “Army Expo 22” at Copehill Down, the County Proclamation of King Charles at County Hall made by the High Sheriff of Wiltshire, various council committees online and both Cabinet and Full Council meetings.  Items at Cabinet included an update to the Council’s response to the climate emergency, the remobilisation of City Hall in Salisbury, new Highways maintenance contract and additional funding to the Parish Steward scheme. Extra funding is being provided for a two-person support team with additional equipment which will then be deployed as necessary to support the current parish steward scheme.  These items were also discussed at Full Council together with a lengthy debate on a motion regarding the Cost of Living.

At a more local level, Tidworth Area Board received reports from various groups, there is a new structure in place for the Engagement and Partnership Team and Graeme Morrison has taken over from Richard Rogers with the new title of Strategic Engagement and Partnership Manager for not only the Tidworth Community Area but also Amesbury and Westbury. Grants were awarded to Chute Cricket Club, Revenue funding from Health and Wellbeing to Collingbourne Ducis Parish Council towards a Defibrillator, Tedworth Equestrian Centre, and Castledown Bowls Club.  As the September area board meeting took place in October, the November meeting has been cancelled and the next area board meeting will take place on Monday 23 January, 7pm at the Memorial Hall in Ludgershall.

The Tidworth Health and Wellbeing Group met online on 25 October to discuss the cost of living and warm spaces and there is a news release stating that Wiltshire Council is coordinating information on what community facilities and services are being provided in the county to support people through the cost of living challenges.  

Cllr Williams then answered questions and the Chairman thanked him for his report.

  • Police Report.  PCSO Brewer presented the newsletter for Ludgershall area which has since been circulated to Cllrs.  There was one crime report relevant to Everleigh – 1 x Drink Driving. 

Moreover,PCSO Brewer informed Cllrs that this would be her last report as she was leaving the Police to join the Fire Service and that there is a new PCSO coming to Ludgershall, who is currently in training and will be out into tutorship from 7th November, with a view to being independent after Christmas.  PCSO Brewer then answered questions and the Chairman thanked her for her report and wished her well for the future.

  • Correspondence.  None that had not been distributed.
  1. Forecast of Events.  Cllrs reviewed the latest Forecast of Events and made no changes.

11.       Planning. 

11.1     To consider the Planning Applications as received from Wiltshire Council.

PL/2022/02731.  Full planning permission for change of use of existing agricultural barns to B8 / E(g)(iii), retention of existing building for use as covered cycle/car parking; associated additional parking; turning; landscaping and the repositioning of access Lower House Farm, Everleigh, Wilts, SN8 3EU. Having reviewed the Wilts Council Decision Notice issued on 6 July 2022, Cllr Bottomley gave a summary of the situation and the fact that the decision notice listed 17 separate conditions to be complied with. During discussion several Cllrs expressed their concerns that the applicant may be failing to comply with several conditions and there was an unexpected change of use i.e B8 / E(g)(iii).  Consequently, Cllrs RESOLVED that Cllr Wheeler-Mallows was to contact the Wilts Council Planning Case Officer with a view to arranging a face to face meeting to articulate concerns regarding possible noncompliance with planning conditions.  Action: Cllr Wheeler-Mallows.

11.1.2 PL/2022/07305. Full planning permission. Conversion of redundant barns to a single dwelling-house and associated stables at Lower House Farm, Everleigh, SN8 3EU. After consideration Cllrs RESOLVED to raise no objection to this planning application, as in the Parish Council’s view these proposals are:

– In line with Wilts Council policy for residential development of rural areas.

– Utilise existing access routes.

– Hidden from public view.

– In keeping with the local environment.

Cllr Bottomley then agreed to inform Wilts Council of the PC’s decision.

Action:  Cllr Bottomley

12.       Property. 

12.1      Grass Cutting Contract.  Cllr K Wheeler-Mallows reported that Mr J Bowen has finished cutting for this season and the number of cuts was as budgeted for.  Cllr K Wheeler-Mallows agreed to get Mr Bowen’s invoice to the Clerk ASP.                                                                                                          Action:  Cllr K Wheeler Mallows

12.2    Play Area.  Cllr Earle reported that he would wait for the Annual Inspection Report to arrive before he carried out any further maintenance.                  Action:  Cllr Earle

12.3   Streetscene Minor WorksCllr K Wheeler-Mallows reported that the new Parish Steward was working efficiently and was providing “before & after” photos of the work he had carried out.  He also reported that he remains in discussion with the relevant Wilts Council Highways Engineer regarding requests for provision, replacement or repair of various road signs.  Cllr K Wheeler-Mallows then requested that £30.00 be allocated to cover the cost of purchasing and erecting posts to hang “Flood Warning “signs on.  Having considered this request Cllrs RESOLVED to authorise £30.00 +VAT to be allocated to cover the cost of purchasing and erecting posts to hang “Flood Warning” signs on.   Action:  Cllr K Wheeler-Mallows

13.       Finance.

13.1    The Clerk presented a bank reconciliation and current liquidity statement as follows:

13.1.1   Balance at Lloyds CA (statement date 23 Oct 22) £4,990.43

13.1.5   Reconciled Balance as 23 Oct 22 £4378.43

Members noted the statements but had no comment at this time.

13.2   Authorise cheques for payment and those cheques issued since last meeting or presented for payment.

13.2.1  749 P Gill (Clerk’s Sal & Exps Jul – Sep 12 Sep 22 £327.77

13.2.2  750 HMRC (Clerk’s PAYE 12 Sep 22) £81.40

13.2.3  751 Collingbourne Ducis VHT (Hall Booking 6 Sep 22) £12.00

13.2.4  752 A Earle (Bulbs 6 Oct 22) £75.98 (VAT (£12.88)

13.2.5  753 P Gill (Print Cartridges 11 Oct 22) £35.79 (Vat £5.79)

13.2.6  754 Roses Ironmongers Ltd Oct 22) £600.00 (VAT £100.00)

               13.3 To note payments received

            13.4   Future Projects – Everleigh Enhancement. Cllr Bottomley briefed Cllrs on his latest      

            draft of the Everleigh Enhancement 2 Year Plan, after which Cllrs gave the following


  1. . In the absence of Cllr Martin, no report was presented. Cllr Martin should note that receipts are required for the purchase of the maps.           Action:  Cllr Martin.
  1. . Cllr Earle reported that the annual plants had been lifted and that the spring bulbs had been planted. Action: Cllr Earle.
  1. . Cllr Earle reported that he had the lights and that the sourcing of a tree was in hand. Action:  Cllrs Earle & Waight.
  1. .Cllr Bottomley led a discussion on possible projects and costs for inclusion in the budget for FY 23/24. After discussion Cllrs RESOLVED that the Everleigh Enhancement plan was to be phased over 3-5 years, that for FY 23/24 the focus was to be on a new bench, new planters and a Xmas Tree and that the budget for these was to be set at £950.00.        Action:  Clerk
  1. . Having considered contributing to the cost of   Collingbourne Ducis PC’s new computer Cllrs RESOLVED to contribute 20% (£136.00 incl VAT) of the cost of Collingbourne Ducis PC’s new computer. Action:  Clerk       

14.1 Harvest Festival Sat 8 Oct 22. Cllr Bottomley reported that a Harvest Festival service took place in St Peter’s Church on Saturday 8th October, attended by 28 parishioners. The Church was decorated beautifully by the Ladies of Everleigh, who arranged a stunning floral display. Rev Jo Reid conducted an excellent service. Readings were delivered with aplomb and hymns were heartily sung. Harvest gifts were gratefully received and donated to the Trussel Trust food bank in Devizes.

14.2 Autumn Litter Pick Sat 22 Oct 22.  Cllr Earle reported that the litter pick was excellent, although less people attended and less litter was picked than in previous years. Nonetheless the village is almost totally clear of litter. There are to be Spring & Autumn Litter Picks in 2023.                                                                                     Action:  Cllr Bottomley

14.3 Bonfire Night Sat 5 Nov 22.  Having received an update from Cllr Bottomley and reviewed the previously circulated Planning Check List and Management Plan, Cllrs RESOLVED that planning was to go ahead as set out in the Checklist (with two minor amendments) and the Management Plan.                                Action:  All Cllrs

  1. Having received an update from Cllr Bottomley and reviewed the Planning Check List, Cllrs RESOLVED that planning was to go ahead as set out in the Checklist (with one minor amendment) and the Management Plan.  

Action: Cllr Bottomley.                                  

  1. Everleigh Footpath No 8.  Cllr Bottomley briefed Cllrs on the history of his bid to the Highway Footway Improvement Groups (LHFIG’s) regarding RoW 8 and that he had met with the Wilts County RoW Officer on site on 2 August.  Several actions regarding signage, stiles, gates, scrub clearance and a 2 phase outline plan were agreed with the RoW Officer including her liaising with DIO and her then reporting back to Cllr Bottomley on the way ahead for the outline plan.  To date the RoW Officer has yet to make further contact    Action: Cllr Bottomley.
  1. Date of Next Meeting: The date of the next meeting was confirmed as 7.00 pm on Tuesday 13 December 2022 at Collingbourne Ducis Village Hall.

Meeting closed at 20.35hrs

Signed:                                                                                     date: