Everleigh Parish Council – Minutes from 7th July 2009

EVERLEIGH PARISH COUNCIL

JULY 2009

 

Minutes of the Everleigh Parish Council Meeting held at the Crown Hotel on Tuesday 7th July 2009.

 

Chairman: Cllr D Beaton

 

Present: Cllr D Bottomley, Cllr J Bradford, Cllr A Bradford, Cllr S Matton and Cllr K Wheeler-Mallows.

 

In Attendance: Mr P Gill (Parish Clerk), PC G Wilkins and County Cllr C Howard.

 

  1. Apologies: None received

 

2. Disclosure of Interest. The Chairman reported that he continued to work for Community First, the Rural Community Council for Wiltshire, and would absent himself from any discussions relating to the Parish Council and this charity.

 

  1. General Public. No questions asked.

 

Wilshire Constabulary. The Chairman welcomed PC G Wilkins to his first meeting and invited him to present his report. PC G Wilkins introduced himself and then reported that he and PCSO P Royston would now be covering the area. He reported that since the last meeting one Land Rover had been stolen and two vehicles had been found which had been stolen from other areas. Cllr J Bradford asked about a crime that she had reported and passed details to PC Wilkins who agreed to look into the matter and to report back to Cllr J Bradford. The Chairman raised the matter of the lowering of speed limits through the village and asked WC Cllr Howard to note the Members concern and to raise the matter to the Tidworth Area Board. Action: PC Wilkins & WC Cllr C Howard

 

5. Minutes of the Annual Parish Council meeting and Annual Meeting of the Parish held on 11th May 2009. These were signed by the Chairman as a true record.

 

6. Matters Arsing. None that do not appear on the agenda.

 

7. Correspondence – As received and if necessary held at the clerk’s office.

    1. WALC Newsletter.

    2. WC – Community Cleansing Grant.

The Members directed the Clerk to apply for the grant

    1. WC – Parish Improvement Grant for ROW

    2. WC – Area Board Highway Information.

    3. WC – Transport Environment & leisure Directory.

The Members noted the correspondence

 

8. Planning. Having considered the following Planning Applications as received from Kennet District Council.

8.1. New planning applications.

      1. E/09/0674/FUL – Stable block incorporating three stables, log store, tack room and small machinery shed at Dairy Bungalow Lower House Farm Everleigh Marlborough Wilts SN8 3EU for Mr Kevin McQuaid.

Members had previously agreed to make no comment on the application.

      1. In response to a question the Clerk informed the Members that he was not aware of a recent planning application relating to Jenoline. The Members directed the Clerk to contact WC.

Action: Clerk

9. Property.

  1. Play Area.

      1. Equipment. Cllr A Bradford reported that the play area equipment is in a safe condition and is fully open for use.

      2. Grass Cutting. Having considered the purchase of a lawn mower and the offer for Mr S Naylor to cut the grass using his own equipment.

Members RESOLVED to accept Me Naylor’s kind offer and thanked him for volunteering to help out.

Action: Cllr A Bradford

      1. Signage. Draft sign has gone out for costing .

      2. Insurance. The cost of insurance for the second phase requires further investigation which Cllr Bradford agreed to peruse. Action: Cllr Bradford

      3. Goal posts. After some discussion of the possible use of the goalposts

Members RESOLVED that the goalposts were surplus to requirement and that they were to be sold.

Action: Cllr A Bradford

 

10. Finance.

  1. The Clerk presented a current liquidity statement and bank reconciliation as follows:

      1. Balance at Lloyds TSB CA (statement date 19/06/09) £1773.47

      2. Balance at Lloyds BIAA ( statement date 19/06/09) £51.71

      3. Balance at Alliance and Leicester (statement date 04/06/0) £1939.98

      4. Combined Balance £3765.16

Members noted the statement and the fact that cheque number 295 had been issued for £709.92 but that the account had been debited £709.02 giving an actual balance of £3764.26

Action: Clerk to follow up with bank.

  1. Authorise cheques for payment.

      1. 299 – Kompan Ltd – £19,830.60.

      2. 300 – A Bradford (Event refreshments) – £14.78

      3. 302 – A Bradford (Play Ground Maintenance) – £3.91

      4. 303 – Clerks salary & expenses – £219.68

      5. 304 – Field Fencing (Gate & Posts for Play Area) – £119.00

Members RESOLVED to authorise the cheques

  1. Payments Received

      1. £0.01 Lloyds BIA interest

      2. £0.13 A&L Interest

Members noted the receipt.

    1. Internal Audit Plan. Having considered the previously circulated draft internal audit plan

Members RESOLVED to accept the plan as drafted.

Action: Clerk

    1. Internal Auditor. Having considered appointing an Internal Auditor

Members RESOLVED to not appoint an individual at this point but to appoint Community First and the Chairman agreed to find a competent individual in due course.

Action: Chairman

    1. TORs for Internal Auditor. Having considered the previously circulated draft TORs the

Members RESOLVED to accept the TORs as drafted.

Action: Clerk

    1. Assessment and Management of Risk Plan. Having considered the requirement to have a an assessment and management of risk plan

Members RESOLVED to direct the clerk draw up a draft plan and to present it at the next meeting.

 

  1. Village Events

    1. Village Feast. Cllr S Matton reported with some disappointment that the take up of tickets for the event was very low and that the Members might consider cancelling the event. After a lengthy discussion of the pros and cons of cancellation

Members RESOLVED that

The event should go ahead.

The scale of the event should be reduced in line with the tickets sold.

The holding of a Village Feast in 2010 be reviewed in the light of this year’s attendance figures.

    1. Fireworks Event. Having considered a number of dates and the cost

Members RESOLVED

To hold the event on Saturday 7th November and have a B-B-Q at a cost not to exceed £100 with the fireworks ordered for last year used for this event.

That extra insurance cover be purchased.

That Cllr A Bradford be the lead Councillor.

Action: Cllr A Bradford

    1. Play Area Opening. After discussion of possible dates and for the official opening of the play area

Members RESOLVED to hold the opening at 2.00pm on Saturday 22 August 2009 and to encourage villagers to bring their own picnics with Cllr A Bradford as the lead Councillor.

    1. Getting To Know You. After discussion of possible dates and taking into account the time of the year

Members RESOLVED to hold the event on Saturday 10 October 2009 and to follow it with a village litter pick with Cllr J Bradford as the lead Councillor.

 

  1. Councillor Vacancy. The Chairman stated that the due notice of an election having been given none had been requested. Therefore as Mr J Copp a parochial elector had offered himself up to be co-opted on to the Council the Chairman asked for proposers and seconders that Mr J Coop be co-opted

Proposed by Cllr J Bradford seconded by Cllr K Wheeler- Mallows that Mr J Copp be co-opted.

Carried.

Cllr J Copp signed the Declaration of Acceptance of Office and the Chairman formally welcomed Cllr J Copp to the Council.

Action: The Clerk to inform WC and arrange for Mr J Copp to complete and sign the Register of Members’ Interests and Written Undertaking.

 

  1. AOB for information only.

    1. The Chairman congratulated WC Cllr Howard on his election. WC Cllr Howard then reported that the first meeting of the Tidworth Area Board took place yesterday and it was good to see a representative of every Parish Council there, including Everleigh. Much of the meeting was taken up with explanations of how the board will work and introducing the Parish Council representatives to everyone concerned with the Area Board, including the Community Area Manager and representatives of the Tidworth Community Area Partnership, the Police, Fire and Rescue and the NHS. Now that the initial formalities have been completed, the business of discussing local issues and how they can be tackled will start at the next meeting of the Area Board on 14th September at Tidworth. A very good source of information about Area Boards can be found on the Wiltshire Council website at www.wiltshire.gov.uk/areaboards . Two big issues in Wiltshire are road repairs and collection of waste and the whole Council is well aware how important these matters are. A great deal of work is being done on the roads, and the programme of repairs after the damage caused last winter is in hand and producing results. A further £1 million was made available for highway maintenance in February, but much remains to be done. So far as waste collection and recycling is concerned, Wiltshire Council is working on a programme to harmonise the arrangements for the four former district council areas so that the same service is provided across Wiltshire. I am now working on the wide range of issues which need to be tackled in my large Division area. Details of how I can be contacted are published on the Wiltshire Council website, in the Courier and elsewhere.

The Members thanked Cllr Howard for his report.

    1. Cllr Bottomley reported that he had attended the inaugural meeting of the Tidworth Area Board at which he found a good level of enthusiasm and involvement. He raised the possible requirement for a grant in support of the play area project and passed details of how to bid to Cllr A Bradford. The next meeting is scheduled for Monday 14 September at which he will raise the issue of 50mph speed limit on the A342 through Everleigh. Cllr S Matton reported that she had attended a meeting of the Tidworth Area Community Partnership (TCAP) which whilst she found it to be interesting she found it difficult to understand what was going on. She anticipates that it will take her a bit of time to fully get to grips with the working of TCAP.

 

  1. Date of Next Meeting: was confirmed as 7.00 pm on Monday 7th September 2009 at The Crown Hotel.

Signed: date:

 

Name:

Chairman

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